Executive Assistant

5 days ago

Dallas, United States Wheeler Staffing Partners Full time

Executive Assistant (Contract)


Position Type: Contract

Location: 100% Onsite, Dallas, TX 75254




The Executive Assistant in the Administration Department plays a critical role in supporting the executive team and ensuring the seamless operation of administrative functions. This contract position requires a polished and professional individual with a strong attention to detail, exceptional organizational skills, and the ability to manage confidential information.


Responsibilities:

  • Administrative Support: Provide comprehensive support to the executive team, including managing multiple calendars, scheduling meetings, and coordinating travel arrangements.
  • Correspondence and Reporting: Prepare and distribute correspondence, reports, and presentations with accuracy and adherence to organizational standards.
  • Meeting Coordination: Organize and facilitate departmental meetings and events, including preparing agendas, taking minutes, and following up on action items.
  • Project Management Assistance: Assist with project management tasks, including research, data analysis, and preparation of project documentation.
  • Confidential Information Management: Maintain confidential files and records, exercising discretion in handling sensitive information.
  • Research and Reporting: Conduct research, compile data, and prepare reports to support decision-making and strategic planning.
  • Expense Management: Assist with budget management and expense tracking, ensuring compliance with financial guidelines and reporting requirements.
  • Administrative Processes: Oversee document management, record-keeping, and supply inventory processes.
  • Liaison Role: Serve as a liaison between the executive team, departmental staff, and external stakeholders, maintaining effective communication and collaboration.
  • Policy Implementation: Support the implementation of administrative policies, procedures, and initiatives to ensure compliance and continuous improvement.


Profile of the Successful Candidate:

  • Attention to Detail: Strong focus on accuracy and detail in all tasks, especially in calendar management and document preparation.
  • MS Office Proficiency: Expert use of MS Excel (including formulas, data manipulation, pivot tables), Word, Outlook, and PowerPoint is a must.
  • Calendar Management: Experience managing multiple calendars, coordinating schedules across different time zones, and arranging meetings for traveling executives.
  • Expense Reporting: Proven experience with managing and reporting expenses.
  • Professionalism: Must be polished and professional in appearance, grammar, and communication.
  • Interpersonal Skills: Strong ability to build relationships with stakeholders and work effectively in a fast-paced environment.
  • Problem-Solving: Ability to think critically, solve problems proactively, and handle confidential information with discretion.


Required Qualifications:

  • Education: High school diploma/GED required; Bachelor's degree in Business Administration, Healthcare Administration, or a related field is preferred.
  • Experience: Proven experience providing administrative support at an executive or senior management level.
  • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and email/calendar applications.
  • Professionalism and Integrity: Ability to handle confidential information with discretion and maintain a high level of professionalism and integrity.
  • Adaptability: Ability to work independently and collaboratively, demonstrating flexibility and adaptability in a dynamic environment.


This role offers an excellent opportunity for an experienced Executive Assistant to support high-level executives in a fast-paced environment. If you meet the qualifications and are ready to jump into a dynamic role, please apply with your resume and relevant details.

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