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Executive Assistant

2 months ago

Dallas, United States Ultimate Staffing Full time

We are working with a company in Dallas seeking a highly organized and proactive Executive Assistant to provide comprehensive support to their executive team. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment. This role requires a high level of professionalism and discretion, as you will be working closely with top-level management.

Key Responsibilities:

  • Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
  • Draft, review, and manage correspondence, emails, and presentations on behalf of executives.
  • Prepare agendas, take minutes, and ensure timely follow-ups for meetings.
  • Assist in the planning and execution of various projects, ensuring deadlines are met.
  • Organize and maintain confidential files and records.
  • Coordinate and manage executive-level events, both internal and external.
  • Serve as the primary point of contact between the executive team and internal/external stakeholders.
  • Track and process expense reports, ensuring adherence to company policies.

Qualifications:

  • Experience: 4+ years of experience as an Executive Assistant to C-level executive
  • Education: Bachelor's degree
  • Skills: Advanced in Microsoft suite applications
  • Preferred: Tax experience

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.