Administrative Coordinator, Event and Conference Management

4 weeks ago

Hartford, United States MassMutual Full time

Administrative Coordinator, Event and Conference Consultant

Event and Conference Management, Procurement

Full-Time, Springfield, MA or Boston, MA (Hybrid)

The Opportunity

In this role as Administrative Coordinator/Event and Conference Consultant you will provide administrative support to the director and team of event and conference planners. On occasion you will be asked to support Boston and Springfield based events from planning to on-site execution. In addition to data-entry, database management, reporting, review of event related specs for accuracy, proposal creation, cross reference reporting, filing, and scheduling, you will perform duties such as supply inventory, shipping, and event email inbox management.

The Team

MassMutual’s Event and Conference Management team manages all MassMutual sponsored conferences, events, and meetings from discovery through execution. Our strategy is to streamline event management, identify cost savings, and seamlessly execute MassMutual sponsored events. 

The team is comprised of highly collaborative, seasoned event planning, production, and registration professionals.  We expect all team members to reinforce an inclusive workplace and display the MassMutual competencies and Winning Ways.  This means having strong business acumen, being resilient, using excellent communication skills, and working with agility. The ECM team works with the enterprise to support the end-to-end process of sourcing, planning, and executing the meeting/event. The ECM team partners closely with senior leaders and functional event teams to enhance overall event experience while creating efficiencies and lowering risk for all meeting formats (in-person, virtual, & hybrid).

The Impact:

  • Support the Event and Conference Director and Team with basic administrative tasks to maintain event project timelines.
  • Maintain electronic files, event database, and project management system.
  • Manage and respond to emails in event related email inboxes.
  • Maintain and reorder event related supplies.
  • Upon request handle shipping of event related materials to and from events.
  • Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions.
  • Update CVENT (Event management platform) as needed with updates to event dates, location, and budget numbers.
  • Update events in Airtable project management system and keep records updated.
  • Review final contracts for important dates and add calendar reminders to ECM planners’ calendars with important events dates (rooming lists due, deposits due, final guarantees, etc.
  • Work independently and within a team on special projects, which could include presentations or proofreading.
  • Event planning support upon request for small to mid-sized meetings and events.

The Minimum Qualifications

  • 2+ Years experience with Microsoft Office 365 and Sharepoint
  • 1+ years of event management experience.

The Ideal Qualifications

  • 3+ years of years of event management experience.
    Experience with CVENT Event Management Software and Airtable/Project Management Software

What to Expect as Part of MassMutual and the Team

  • Regular meetings with the Event and Conference Management Team
  • Focused one-on-one meetings with your manager
  • Access to mentorship opportunities
  • Networking opportunities including access to Asian, Hispanic/Latinx, African American, women, LGBTQIA+, veteran and disability-focused Business Resource Groups
  • Access to learning content on Degreed and other informational platforms
  • Your ethics and integrity will be valued by a company with a strong and stable ethical business with industry leading pay and benefits

#LI-SC1

MassMutual is an Equal Employment Opportunity employer Minority/Female/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply. Note: Veterans are welcome to apply, regardless of their discharge status.

If you need an accommodation to complete the application process, please contact us and share the specifics of the assistance you need.

  • Administrative Coordinator, Event and Conference Management

    3 weeks ago

    Hartford, United States Undisclosed Full time

    p>Administrative Coordinator, Event and Conference Consultant Event and Conference Management, ProcurementFull-Time, Springfield, MA or Boston, MA (Hybrid)The OpportunityIn this role as Administrative Coordinator/Event and Conference Consultant you will provide administrative support to the director and team of event and conference planners. On occasion you...

  • Administrative Coordinator, Event and Conference Management

    4 weeks ago

    Hartford, United States MassMutual Full time

    Administrative Coordinator, Event and Conference Consultant Event and Conference Management, Procurement Full-Time, Springfield, MA or Boston, MA (Hybrid) The Opportunity In this role as Administrative Coordinator/Event and Conference Consultant you will provide administrative support to the director and team of event and conference planners. On...

  • Event Producer

    1 month ago

    Hartford, United States MassMutual Full time

    Event Producer - Event/Conference ConsultantEvent and Conference Management TeamFull-Time HybridBoston, MA or Springfield, MAThe Opportunity MassMutual is hiring for the role of an Event/Conference Producer. In partnership with the team lead, you will provide a consistent planning approach across all events by consulting with internal lines of business to...

  • Event Producer

    1 month ago

    HARTFORD, United States MassMutual Full time

    Event Producer - Event/Conference ConsultantEvent and Conference Management TeamFull-Time HybridBoston, MA or Springfield, MAThe Opportunity MassMutual is hiring for the role of an Event/Conference Producer. In partnership with the team lead, you will provide a consistent planning approach across all events by consulting with internal lines of business to...

  • Administrative Coordinator

    2 weeks ago

    Hartford, Connecticut, United States Connecticut Children's Full time

    Job DescriptionConnecticut Children's is seeking an experienced Administrative Assistant to support our medical education team. In this role, you will coordinate and perform administrative and operational support duties, including directing calls and inquiries, processing correspondence and reports, and maintaining established...

  • Administrative Coordinator

    4 weeks ago

    Hartford, United States Bath Fitter Full time

    ADMINISTRATIVE COORDINATOR Have you been feeling unappreciated or overworked? Is the thought of your upcoming work week making you anxious? Are you resourceful and understand the importance of being proactive? If you are ready to explore new opportunities, we would love to meet you! Working at Bath Fitter, you'll be at the heart of all operations...

  • Administrative Assistant 3, ED

    4 weeks ago

    Hartford, United States Connecticut Children's Full time

    Job Description Under limited supervision, independently coordinate and performs a variety of administrative and operational support duties affecting a complex department and/or the organization, which require high level skills and knowledge of departmental and organizational policies and procedures. Utilizes considerable judgment and interpreting...

  • Donor Database Administrator

    3 weeks ago

    Hartford, United States Boys and Girls Club of Hartford Inc Full time

    Job DescriptionJob DescriptionManaging our organization's donor database, including entry of all gifts, the generation of acknowledgment letters and reconciliation of Development and Finance records to ensure accuracy. Plays a in a lead role in overseeing our direct mail campaign for individual donors as well as a support role in the research,...

  • Administrative Associate III

    2 days ago

    Hartford, United States Hartford Healthcare Full time

    Description Job Schedule: Full Time Standard Hours: 40 Job Shift: Shift 1 Shift Details: Mon-Fri Work where every moment matters. Every day, almost 30,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare...

  • Administrative Associate III

    2 days ago

    Hartford, United States Hartford Healthcare Full time

    Description Job Schedule: Full Time Standard Hours: 40 Job Shift: Shift 1 Shift Details: Mon-Fri Work where every moment matters. Every day, almost 30,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare...

  • Administrative Assistant

    3 weeks ago

    Hartford, United States Trinity Health Full time

    Employment Type: Full time Shift: Day Shift Description: Moun t Sinai Rehabilitation Hospital a member of Trinity Health Of New England is looking for an Administrative Assistant to join our Behavioral Health Team. The Administrative Assistant is responsible providing exceptional support to the Clinical Staff. What will you do: performs a variety of...

  • Administrative Assistant 2, Neonatology

    4 weeks ago

    Hartford, United States Connecticut Children's Full time

    Job Description Under limited supervision, coordinates and performs a variety of administrative and operational support duties for medical education, including but not limited to directing calls and routine inquiries, processing of correspondence, forms, reports, budgets, bookkeeping, process forms & information, perform data entry as needed and maintain...

  • SNAP Program Administrator(Social Services Program Administration Manager)

    4 months ago

    Hartford, United States State of Connecticut Full time

    Introduction Unique Opportunity Join us at the : Department of Social Services () as the state SNAP Program Administrator (. In this unique opportunity as the SNAP Program Administrator, you will play a crucial and leading role in developing and overseeing how the Supplemental Nutrition Assistance Program (SNAP) is administered in Connecticut....

  • Administrative Assistant

    4 weeks ago

    Hartford, United States Capitol Region Education Council Full time

    Administrative Assistant/Registrar Position Purpose Provides a wide variety of complex and confidential administrative and secretarial support, communicating information and assisting and ensuring compliance with department/program policies and procedures. Essential Job Functions Registration and enrollment of students, Lottery liaison. Assist families...

  • Administrative Support Specialist I

    2 weeks ago

    Hartford, United States Trinity College Dublin Full time

    Job Family Group: Staff Department/Office: Administration (Linda Martinez) Time Type: Full time Compensation: Please note, starting salaries are based on factors including internal equity, relevant experience, and education. Exemption Status: United States of America (Non-Exempt) Job Description: Responsible for providing administrative and clerical support...

  • Contract Administrator

    1 month ago

    Hartford, United States Robert Half Full time

    Job DescriptionJob DescriptionCONTACT:SALVATORE.ZAPPULLA@ROBERTHALF.CT/MA RESIDENTS ONLYWe are in search of a Contract Administrator to join our team in Hartford, Connecticut. This role is focused on administrating a variety of contracts, particularly in the philanthropic sector. The selected candidate will be responsible for managing the entire grants...

  • Administrative / Patient Services Coordinator I

    1 month ago

    West Hartford, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Administrative / Patient Services Coordinator I. This role is based in BLOOMFIELD, Connecticut, 06002-3060, United States. As an integral part of our team, you will be responsible for coordinating patient support in our Cardiology department. This role is crucial...

  • Administrative Assistant

    2 months ago

    Hartford, United States Creative Financial Staffing Full time

    Our client, a nonprofit organization, is looking for an Administrative Assistant to join their team.Why Work Here: Staff is friendly and dedicated to the mission of the foundation Onsite training Work collaborative with departments across the company Free parking in close proximity to the building Responsibilities of the Administrative Assistant: Calling...

  • Red Hat OpenShift Administrator

    1 month ago

    Hartford, Connecticut, United States Diverse Lynx Full time

    Job Summary:As a Red Hat OpenShift Administrator, you will be responsible for managing and maintaining OpenShift clusters, ensuring their smooth operation and scalability. Your expertise in cloud services, particularly Red Hat OpenShift administration, will be crucial in this role.Key Responsibilities:Manage OpenShift clusters, including upgrades, patching,...

  • Administrative Assistant

    2 weeks ago

    Hartford, United States Hartford Healthcare Full time

    Work where every moment matters. Every day, almost 30,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network. Hartford Hospital is one of the largest and most respected teaching hospitals New England....