Executive Assistant Office Manager

2 weeks ago

Albuquerque, United States BlackVe Full time

Position Title: Office Manager and Executive Administrator

Location: Albuquerque, NM

Company: BlackVe, Inc.

Job Type: Full-time

Position Overview:

We are seeking a highly organized, detail-oriented, and proactive Office Manager and Executive Administrator to join our team. This role will be responsible for ensuring the smooth running of daily office operations, providing high-level administrative support to our executive leadership, and offering HR support. The ideal candidate will possess excellent multitasking skills, strong communication abilities, and a knack for problem-solving.

Key Responsibilities:

Office Management:

  • Oversee the daily operations of the office, ensuring a well-organized and efficient work environment.
  • Manage office supplies, equipment, and vendor relationships.
  • Coordinate office maintenance and repairs.
  • Ensure compliance with health and safety regulations.
  • Assist with event planning, including team meetings, conferences, and corporate events.
  • Manage office budget, including tracking and reporting on office-related expenses.
  • Assist in the recruitment process, including posting job openings, scheduling interviews, and coordinating candidate communications.
  • Support the onboarding and offboarding processes, including preparing employee documentation and setting up IT access.
  • Maintain accurate and confidential employee records, including tracking vacation, sick time, and other leaves.
  • Coordinate employee training sessions and track completion of compliance courses.
  • Promote positive workplace culture by organizing team-building activities, celebrations, and recognition programs.
  • Coordinate onboarding for new hires, ensuring they have the necessary resources to succeed.

Executive Administrative Support:

  • Provide administrative support to C-level executives, including managing calendars, scheduling meetings, and making travel arrangements.
  • Prepare expense reports and ensure timely submission for executives.
  • Prepare and edit correspondence, presentations, and reports.
  • Serve as the point of contact for executives, handling inquiries and requests.
  • Coordinate and prioritize meeting agendas and minutes, ensuring timely follow-up on action items.
  • Assist with confidential matters, exercising discretion and maintaining confidentiality at all times.
  • Conduct research and compile data as needed for executive projects and decision-making.

Qualifications:

  • Proven experience as an Office Manager, Executive Assistant, or similar administrative role.
  • Experience in providing HR support or coordination.
  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Ability to work independently, take initiative, and anticipate needs.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HR software (e.g., ADP, BambooHR) is a plus.
  • Strong problem-solving skills and attention to detail.
  • Professional demeanor and the ability to handle sensitive information with discretion.
  • Experience with budget management, event planning, and HR processes is preferred.
  • Must be able to obtain and maintain US government security clearance.

Education & Experience:

  • Bachelor's degree in Business Administration, Human Resources, Management, or a related field is preferred but not required.
  • Minimum of 3-5 years of relevant work experience, including HR support experience.

Compensation & Benefits:

  • Competitive salary commensurate with experience.
  • Comprehensive benefits package, including health, dental, vision, and retirement plans.
  • Opportunities for professional development and growth.

How to Apply:

Please submit your resume and a cover letter detailing your qualifications and experience to hiring@blackve.us with the subject line "Office Manager and Executive Administrator Application."


This position offers a dynamic work environment and the opportunity to support HR functions, assist executives, and ensure the office runs smoothly. If you are a motivated self-starter with a passion for office management, executive support, and HR, we encourage you to apply

  • Executive Assistant Office Manager

    2 weeks ago

    Albuquerque, United States BlackVe Full time

    Position Title: Office Manager and Executive AdministratorLocation: Albuquerque, NMCompany: BlackVe, Inc.Job Type: Full-timePosition Overview:We are seeking a highly organized, detail-oriented, and proactive Office Manager and Executive Administrator to join our team. This role will be responsible for ensuring the smooth running of daily office operations,...

  • Executive Assistant Office Manager

    2 weeks ago

    albuquerque, United States BlackVe Full time

    Position Title: Office Manager and Executive AdministratorLocation: Albuquerque, NMCompany: BlackVe, Inc.Job Type: Full-timePosition Overview:We are seeking a highly organized, detail-oriented, and proactive Office Manager and Executive Administrator to join our team. This role will be responsible for ensuring the smooth running of daily office operations,...

  • Chief Executive Officer

    1 week ago

    Albuquerque, New Mexico, United States Keller Executive Search Full time

    Job DescriptionKeller Executive Search is seeking a highly skilled and experienced Chief Executive Officer to lead our client, a combined for-profit and non-profit organization dedicated to providing economic and cultural opportunities to Pueblo communities and others. Our client is owned by the 19 Pueblo Tribes of New Mexico.The ideal candidate will have a...

  • Executive Assistant

    2 weeks ago

    Albuquerque, New Mexico, United States BlackVe Full time

    Job Title: Office Manager and Executive AdministratorLocation: Albuquerque, NMCompany: BlackVe, Inc.Job Type: Full-timeJob Summary:We are seeking a highly organized and detail-oriented Office Manager and Executive Administrator to join our team. This role will be responsible for ensuring the smooth running of daily office operations, providing high-level...

  • Chief Executive Officer/Executive Director

    2 weeks ago

    Albuquerque, New Mexico, United States Groundworks New Mexico Full time

    Chief Executive Officer/Executive DirectorWe are seeking a highly skilled and experienced Chief Executive Officer (CEO) to lead Groundworks New Mexico's visionary leadership and strategic direction. The successful candidate will be responsible for overseeing all aspects of organizational operations, including program development, fundraising, financial...

  • Executive Assistant

    4 weeks ago

    Albuquerque, New Mexico, United States JST Full time

    Job DescriptionJob SummaryJST is seeking a highly skilled Executive Assistant to join our team. As a key member of our organization, you will play a critical role in supporting our mission to empower the Department of Defense's navigation warfare (NAVWAR) mission.About the RoleThis is a full-time position that requires a high level of administrative support...

  • Chief Executive Officer

    4 weeks ago

    Albuquerque, New Mexico, United States Keller Executive Search Full time

    About the RoleWe are seeking a highly experienced and visionary Chief Executive Officer to lead our client, a thriving tribal organization dedicated to promoting economic and cultural opportunities in Pueblo communities. As a key member of our team, you will be responsible for driving growth, upholding our mission, and fostering a culture of innovation and...

  • Chief Executive Officer/Executive Director

    6 days ago

    Albuquerque, New Mexico, United States Groundworks New Mexico Full time

    Chief Executive Officer/Executive DirectorWe are seeking a highly skilled and experienced Chief Executive Officer (CEO) to lead Groundworks New Mexico in its mission to serve the community. The ideal candidate will possess strong leadership skills, strategic vision, and the ability to drive organizational growth and development.Key Responsibilities:Develop...

  • Chief Executive Officer/Executive Director

    2 weeks ago

    Albuquerque, New Mexico, United States Groundworks New Mexico Full time

    Chief Executive Officer/Executive DirectorWe are seeking a highly skilled and experienced Chief Executive Officer (CEO) to lead Groundworks New Mexico in its mission to serve the community. The ideal candidate will possess strong leadership skills, strategic vision, and the ability to drive organizational growth and development.Key Responsibilities:Develop...

  • Executive Assistant

    2 days ago

    Albuquerque, United States Ace Handyman Services Albuquerque North Full time

    Benefits: 401(k) matching Bonus based on performance Competitive salary Dental insurance Flexible schedule Health insurance We are seeking a highly organized and proactive Executive Assistant to join our team. The ideal candidate will play a key role in supporting our executive team by managing administrative tasks and...

  • Executive Office Coordinator

    2 days ago

    Albuquerque, New Mexico, United States Franklin Energy Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Office Specialist to join our team at Franklin Energy. In this role, you will provide administrative support to our program staff, ensuring the smooth operation of our energy efficiency programs.Key ResponsibilitiesCoordinate with program staff to ensure accurate and timely completion...

  • Executive Administrative Assistant

    5 days ago

    Albuquerque, New Mexico, United States Leidos Full time

    Job SummaryLeidos is seeking an experienced Executive Administrative Assistant to support the Federal Program Office (FPO) under the Office of Stockpile Modernization for our National Nuclear Security Administration (NNSA) customer.Key ResponsibilitiesProvide executive-level administrative support to the Federal Program Manager (FPM) and other assigned...

  • Chief Executive Officer

    2 weeks ago

    Albuquerque, New Mexico, United States Big Brothers Big Sisters of Central NM, Inc. Full time

    Job Title: Chief Executive OfficerBig Brothers Big Sisters of Central New Mexico, Inc. is seeking a highly skilled and experienced Chief Executive Officer to lead our organization in achieving its mission of creating and supporting one-to-one mentoring relationships that ignite the power and promise of youth.Key Responsibilities:Develop and execute strategic...

  • Chief Executive Officer

    3 weeks ago

    Albuquerque, New Mexico, United States Big Brothers Big Sisters of Central NM, Inc. Full time

    {"title": "Chief Executive Officer", "description": "Job SummaryBig Brothers Big Sisters of Central New Mexico, Inc. is seeking a highly skilled and experienced Chief Executive Officer to lead our organization in achieving its mission of creating and supporting one-to-one mentoring relationships that ignite the power and promise of youth.Key...

  • Executive Administrative Assistant

    2 days ago

    Albuquerque, New Mexico, United States New Mexico Climate Investment Center Full time

    Job Title: Executive Administrative AssistantWe are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at the New Mexico Climate Investment Center. As a key member of our founding senior management team, you will provide exceptional administrative support to our CEO and other senior executives, ensuring the smooth...

  • Chief Executive Officer

    2 weeks ago

    Albuquerque, New Mexico, United States Big Brothers Big Sisters of Central NM, Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Chief Executive Officer to lead our organization, Big Brothers Big Sisters of Central New Mexico, Inc. The ideal candidate will have a strong track record of success in leading a nonprofit organization and driving strategic results.Key ResponsibilitiesDevelop and execute the organization's strategic...

  • Chief Executive Officer

    2 weeks ago

    Albuquerque, New Mexico, United States HiIIhouse Investment Full time

    Company Overview Hillhouse Investment is a long-term investor based in Los Angeles, CA. The firm partners with quality business leaders to grow organizations globally, focusing on sustainable, forward-thinking companies that create lasting value for stakeholders. As a full life-cycle private equity firm, Hillhouse invests in healthcare, business services,...

  • Chief Executive Officer

    2 weeks ago

    albuquerque, United States HiIIhouse Investment Full time

    Company Description Hillhouse Investment is a long-term investor based in Los Angeles, CA. The firm partners with quality business leaders to grow organizations globally, focusing on sustainable, forward-thinking companies that create lasting value for stakeholders. As a full life-cycle private equity firm, Hillhouse invests in healthcare, business services,...

  • Chief Executive Officer

    2 weeks ago

    Albuquerque, United States HiIIhouse Investment Full time

    Company Description Hillhouse Investment is a long-term investor based in Los Angeles, CA. The firm partners with quality business leaders to grow organizations globally, focusing on sustainable, forward-thinking companies that create lasting value for stakeholders. As a full life-cycle private equity firm, Hillhouse invests in healthcare, business services,...

  • Chief Executive Officer

    2 weeks ago

    Albuquerque, United States HiIIhouse Investment Full time

    Company Description Hillhouse Investment is a long-term investor based in Los Angeles, CA. The firm partners with quality business leaders to grow organizations globally, focusing on sustainable, forward-thinking companies that create lasting value for stakeholders. As a full life-cycle private equity firm, Hillhouse invests in healthcare, business services,...