Executive Assistant
3 weeks ago
· Oversee the daily office operations of the facility, working alongside Facilities to ensure things run smoothly
· Coordinate the meeting rooms; turning them around between use
· Manage office supplies inventory and place orders as needed
· Manage the main office phone line, directing calls as appropriate
· Meet and greet any visitors attending the facility, including any contractors expected
· Support the senior team with any admin-related tasks, including collating together PowerPoint presentations and Word reports
· Manage busy diaries for the senior team (at least two people) and work across multiple time zones to organise meetings
· Arrange domestic and international business travel for the team
· Organise the onboarding of new employees, working closely with IT and Executive H&S
· Submit purchase orders and expense claims using our Finance system
· Organise lunches, dinners and other internal and external events; especially social events for the office
· Organise the yearly Scientific Advisory Board from a travel and administrative perspective
· Source corporate clothing suppliers and manage purchases for the site
· Work closely with the wider Administration team based at our other sites; in particular, providing remote cover for our Houston Office as and when necessary
· Work together with the wider Administration team on a yearly calendar of events and conferences for Ohio team to attend
· Work on specific projects as and when required
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Executive Assistant
4 weeks ago
Jamaica Plain, Massachusetts, United States Brigham & Women's Faulkner Hospital(BWFH) Full timeThe Executive Assistant for the Director of Psychiatry plays a vital role in supporting the day-to-day operations of the Psychiatry Department and the office of the Chief of Psychiatry.This position requires strong organizational, interpersonal, and computer/data management skills, as well as independent judgment to anticipate and effectively problem...
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Jamaica Plain, Massachusetts, United States Brigham & Women's Faulkner Hospital(BWFH) Full timeAbout the RoleThe Executive Assistant to the Director of Psychiatry provides high-level administrative support to the Director and the Psychiatry leadership team. This role requires exceptional organizational, interpersonal, and computer skills, as well as independent judgment to anticipate and effectively problem-solve.Key ResponsibilitiesProvides...
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Executive Assistant
2 months ago
culver city, United States LHH Full timeExecutive AssistantOn-Site: Culver CityWe are seeking a highly organized and proactive Executive Assistant to provide administrative support to our executive team. In this role, you will handle a variety of tasks to ensure the smooth operation of daily activities and help the executives maximize their time and productivity. This position requires exceptional...
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Executive Assistant
2 months ago
Culver City, United States LHH Full timeExecutive AssistantOn-Site: Culver CityWe are seeking a highly organized and proactive Executive Assistant to provide administrative support to our executive team. In this role, you will handle a variety of tasks to ensure the smooth operation of daily activities and help the executives maximize their time and productivity. This position requires exceptional...
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Executive Assistant
1 month ago
Culver City, United States LHH Full timeExecutive AssistantOn-Site: Culver CityWe are seeking a highly organized and proactive Executive Assistant to provide administrative support to our executive team. In this role, you will handle a variety of tasks to ensure the smooth operation of daily activities and help the executives maximize their time and productivity. This position requires exceptional...
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Executive Assistant
5 days ago
Oklahoma City, United States LHH Full timeLHH is partnering with a prestigious company in the Oklahoma City, OK area to fill an Executive Assistant role. The ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and flexible. See below for details. ResponsibilitiesCalendar and travel management for executivesAid executive in preparing for...
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Executive Assistant
1 month ago
Oklahoma City, United States Addison Group Full timeThe Executive Assistant provides high-level administrative support to executives within the organization. This role involves managing schedules, organizing meetings, handling communications, and executing various administrative tasks to ensure the executive's effectiveness and efficiency.Responsibilities:Schedule and coordinate meetings, appointments, and...
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Executive Assistant
2 weeks ago
Oklahoma City, United States LHH Full timeLHH is partnering with a prestigious company in the Oklahoma City, OK area to fill an Executive Assistant role. The ideal candidate will provide top-level assistance for a high level executive. They should be well-organized and flexible. See below for details. ResponsibilitiesCalendar and travel management for executivesAid executive in preparing for...
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Executive Assistant
4 weeks ago
Oklahoma City, Oklahoma, United States LHH Recruitment Solutions Full timeJob OverviewWe are seeking a highly organized and proactive Executive Assistant to support our executive team and contribute to our continued success.The ideal candidate will provide high-level administrative support, ensuring efficient operation and communication within the organization.Key ResponsibilitiesManage Scheduling: Coordinate and manage the...
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Executive Assistant
1 week ago
Traverse City, United States Northwest Michigan Health Services Full timeAre you looking for a meaningful career, with competitive pay and benefits? Join our team at Northwest Michigan Health Services, Inc. today! At Northwest Michigan Health Services, Inc, (NMHSI), just as we offer quality healthcare to anyone who needs it, we provide equal opportunities for all our employees and job applicants, and are committed to offering...
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Executive Assistant
4 weeks ago
Oklahoma City, United States LHH Recruitment Solutions Full timeJob DescriptionJob Description Job Title: Executive AssistantLocation: Oklahoma City, OKJob Type: Full-TimeAbout: Our well-established client is seeking a highly organized and proactive Executive Assistant to support our executive team and contribute to our continued success.Job Summary: The Executive Assistant will provide high-level administrative...
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Executive Assistant
1 month ago
Arizona City, Arizona, United States Gains In Bulk Full time{"title": "Executive Assistant", "description": "Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Chief Executive Officer and leadership team. The ideal candidate will possess exceptional organizational skills, attention to detail, and excellent communication skills.Key...
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Executive Assistant
3 weeks ago
Kansas City, Missouri, United States Kraft Tank CO Full timeJob DescriptionThe Executive Assistant provides high-level, confidential administrative support to the Chief Executive Officer in a fast-paced environment while being open to constant challenges and change.Key ResponsibilitiesManage the Executive's calendar, scheduling appointments, arranging meetings, and coordinating travel arrangements.Assist the CEO with...
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Executive Assistant
1 week ago
Kansas City, United States Kraft Tank CO Full timeDescription The Executive Assistant provides high-level, confidential administrative support to the Chief Executive Officer in a fast-paced environment while being open to constant challenges and change. This role involves managing various executive and administrative tasks and ensuring the smooth operation of the CEO's office. Position Responsibilities ...
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Executive Assistant
7 days ago
Grove City, United States Hazelden Betty Ford Full timeResponsibilities Provide high-level administrative support to the executives (CFAO & COO) and the department leadership team to ensure all administrative duties are handled in a professional, timely and efficient manner to assure smooth operation of the department and to assist in meeting goals. Position requires an understanding of the executive's...
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Executive Assistant
3 weeks ago
Kansas City, Missouri, United States Apptegy Full timeAbout ApptegyApptegy is a rapidly growing company that empowers thousands of schools and school districts across the United States. We build innovative products that simplify the demanding roles of school leaders, enabling them to brand, market, and strengthen their school's identity.Job DescriptionWe are seeking a highly skilled and experienced Executive...
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Executive Assistant
4 weeks ago
Jersey City, New Jersey, United States Chubb Full timeJob DescriptionChubb's North American Digital Consumer Division is seeking a highly organized and proactive Executive Assistant to join our dynamic team. As an Executive Assistant, you will provide comprehensive administrative support to our executives, helping them stay organized and focused in a fast-paced environment.ResponsibilitiesCoordinate and manage...
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Executive Assistant
3 weeks ago
Michigan City, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Executive Assistant in MICHIGAN CITY, Indiana, United States. As part of our team, the Executive Assistant will be instrumental in providing administrative support and ensuring efficient operation of the office. The role involves significant interaction with...
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Executive Assistant
2 months ago
Daly City, United States LHH Recruitment Solutions Full timeJob DescriptionJob DescriptionJob Title: Executive Assistant Location: Palo Alto, CAContract Duration: 6 monthsCompensation: $35-37/hourKey Responsibilities:Provide high-level administrative support to executives, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.Serve as the primary point of contact between...
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Executive Assistant
3 weeks ago
Redwood City, California, United States Zymeworks Full timeJob SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our leadership team. The successful candidate will be responsible for managing complex schedules, coordinating travel arrangements, and preparing correspondence and presentations. This is a key role that requires strong organizational skills,...