Executive Assistant

4 weeks ago


Kansas City, Missouri, United States Apptegy Full time
About Apptegy

Apptegy is a rapidly growing company that empowers thousands of schools and school districts across the United States. We build innovative products that simplify the demanding roles of school leaders, enabling them to brand, market, and strengthen their school's identity.

Job Description

We are seeking a highly skilled and experienced Executive Assistant to provide vital support to our CEO in a dynamic, fast-paced environment. The ideal candidate will have a proven track record of managing executive schedules, coordinating travel, and preparing expense reports.

Key Responsibilities
  • Calendar Management: Efficiently manage the CEO's calendar by scheduling meetings, appointments, and ensuring alignment with other C-suite members.
  • Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, transportation, and creating detailed travel plans.
  • Expense Reporting: Prepare and submit detailed expense reports in a timely and accurate manner.
  • Board Coordination: Serve as the primary point of contact for the Board of Directors. Coordinate Board meetings, prepare necessary materials, and ensure smooth communication between the CEO and Board members.
  • Confidentiality Maintenance: Handle sensitive information with utmost discretion, maintaining confidentiality at all times.
  • Stakeholder Coordination: Liaise with internal and external stakeholders, ensuring efficient communication between the CEO and various departments or partners.
  • C-Suite Support: Collaborate with other C-suite assistants to manage cross-functional scheduling and administrative tasks, ensuring cohesive support across the leadership team.
  • Special Projects: Support the CEO with ad hoc tasks and special projects as needed, requiring strategic thinking and adaptability.
Requirements
  • 2+ years of demonstrated experience as an Executive Assistant, preferably in a fast-paced or high-growth company.
  • Proven experience managing an executive's schedule, including meeting, appointment, and event coordination, while preventing conflicts and optimizing time through effective calendar management.
  • Ability to maintain a high level of confidentiality and professionalism.
  • Strong proficiency in office software (e.g., macOS operating system, Google Workspace) and experience with expense management tools.
  • Excellent time management and multitasking abilities, with a proactive approach to problem-solving.
  • Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
  • Strong organizational, communication, and interpersonal skills.
  • Exceptional attention to detail.
  • Ability to think ahead, anticipate needs, and solve problems independently.
  • A positive attitude and a customer-service mindset.
  • Confidence in managing relationships with Board members, executives, and external stakeholders.
Why Work With Us

We offer a comprehensive benefits package, including medical, dental, vision, and life insurance coverage, retirement 401(k) with employer match, and unlimited paid time off. We value thoughtfulness and high performance in all candidates and are committed to creating a positive and supportive work environment.

We are an equal-opportunity employer and welcome applications from diverse candidates. If you are a motivated and experienced Executive Assistant looking for a new challenge, we encourage you to apply.


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