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Proposal Coordinator

3 months ago

San Antonio, United States Joeris General Contractors, LLC Full time

Position Details

Reports to: Marketing Manager

FLSA Status: Full-Time, Salaried-Exempt

Normal Working Hours – Office Hours: 8 am to 5 pm, Monday through Friday


As a Proposal Coordinator, you will play a critical role in the growth and success of Joeris by leading the proposal development process from start to finish. You will work closely with marketing, business development, and operations teams to produce high-quality proposals and RFP responses that showcase Joeris' expertise and win construction contracts. In addition to writing, graphic design, and strategy development, you will also maintain proposal assets, develop construction knowledge, and adapt information into different formats to meet objectives. Your daily activities will often be deadline-driven, and you will be responsible for driving the proposal development process and producing the final deliverables. Additionally, you will have the opportunity to assist with interview preparation meetings and the process to win the job, making this an exciting and rewarding role for a highly motivated and detail-oriented candidate.


Essential Duties

Responsible For:

  1. Create and prepare appealing + informational proposals in response to Requests for Proposals/ Qualifications (RFP/RFQ), which include:
  2. Reviewing RFP/ RFQ and determining requirements to complete proposal submission
  3. Ensuring response meets all RFP/RFQ criteria.
  4. Gathering information and content from team and consultants as needed
  5. Creating and editing informational graphics
  6. Maintaining scheduling and tracking status for individual pursuit and proposal elements
  7. Handle final digital or print production and arrange for on-time delivery of proposal.
  8. Assist with the facilitation of interview preparation meetings and process
  9. Generate and update presentations and marketing collateral for project interviews and other presentations.
  10. Maintain proposal assets and job progress documentation, including photos, project facts and stats, boilerplate, and graphics.
  11. Gather research data related to clients; competitors; vertical markets; and other relevant factors.
  12. Produce and update team resumes and project sheets.
  13. Perform additional marketing and administrative tasks at the direction of the Marketing Manager or Director.
  14. Assist the Business Development and operations team with other duties as required.


Education and/or Experience

  1. Bachelor’s degree with degree or coursework in Business, Marketing, or Communications, including but not limited to technical writing, journalism, graphic design, integrated marketing communications, creative writing, speech communication and rhetoric, English language and literature, international and global studies, construction science, architecture, sociology, organizational leadership, history, and philosophy.
  2. Experience with or training in graphic design and page layout
  3. 1-2 years of A/E/C Industry experience recommended
  4. Experience in RFP/RFQ proposal strategy, development, and production recommended


Skills

  1. Proficiency in the use of Adobe Creative Suite (InDesign, Photoshop, Illustrator)
  2. 1-2 years’ experience using InDesign in an academic or professional setting recommended
  3. Proficiency in Microsoft Office 365 including Outlook, Excel, Word, PowerPoint, Teams, and Sharepoint
  4. Familiarity with cloud-based marketing applications such as Canva and Prezi
  5. Excellent written and oral communication skills
  6. Organizational skills and attention to detail
  7. Excellent time management skills
  8. Ability to work well with various types of people
  9. Critical and Creative Thinking
  10. Technical and Thoughtful Writing
  11. Ability to speak, read, understand, and write in English


Physical Requirements

Must be capable of remaining in a stationary sitting position, occasionally moving about the office; prolonged standing; occasional lifting (overhead, waist level) from floor; bending/reaching; climbing; balancing; bending; stooping; kneeling; crouching; crawling; handling; feeling; talking; hearing; depth perception; visual accommodation; color vision; field of vision; near acuity; far acuity; and strength. Frequent near vision uses for reading and computer use. Ability to lift, move, and transport items weighing 20 lbs.


Work Environment

Work primarily in a climate-controlled environment with minimal safety/health hazard potential. Occasionally exposed to noise, dust, heat, and cold.

Occasionally work on jobsite with exposure to a variety of extreme conditions: heat, cold, noise, dust, dirt, mud, moving mechanical parts, vibration, fumes, airborne particles, etc.

After hours work/travel may be required


About Joeris

Joeris General Contractors is an employee-owned firm with a mission to transform people and places in the communities we work while providing a family-first workplace. Our mission is built on the foundation laid by our founder, Leo Joeris. Leo believed in the importance of respect and integrity in all relationships. Those beliefs are now woven into the fabric of Joeris through our Mission, Vision, and Values. Since 1967, Joeris has been building Texas with a sense of passion and purpose greater than just the physical structures we construct.


With over 55 years of experience, Joeris has led close to $10 Billion in construction in the Texas marketplace across our offices in San Antonio, Dallas, Austin, and Houston. Joeris provides clients with the most experienced, professional team in the state, building in markets including Retail and Mixed-Use, Commercial Office, Healthcare, Industrial, K-12, and Higher Education.