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Administrative Assistant
2 months ago
Russell Tobin & Associates is currently seeking an Administrative Assistant for one of our largest sports apparel clients. Apply today for immediate consideration.
Job Title: Administrative Assistant
Pay: $23.00-$26.00/hr | Based on Experience
Duration: 3-month contract | Potential to Extend
Schedule: Monday – Friday // 40hrs/week
Location: Onsite | Beaverton, OR
The Administrative Assistant will provide on-site administrative support to 3 Senior Leaders and is vital to the department's overall efficiency.
Key Responsibilities:
- Provide General Support: Manage files, handle mail, arrange meetings, and assist callers.
- Calendar Management to include organizing and scheduling meetings
- Travel Management and detailed itineraries; ensuring travel arrangements follow company policies.
- Event management
- Coordinate with contacts for venue setup, catering, and materials.
- Prepare expense reports and purchase orders
- Review documents for grammar and clarity; address office operations questions.
- Update organizational charts and coordinate office moves.
- Manage Reception: Address inquiries and problems promptly and tactfully.
- Handle confidential information and act as the main contact for department info.
- Create high-quality presentations under tight deadlines.
- Design effective layouts and organize final reports.
- Maintain office supplies.
Qualifications:
- 5+ years of administrative experience supporting C-Level executives; preferably within a large organization
- Bachelor's degree required
- Proficient in MS Office (Word, Excel, and PowerPoint) and related software for expenses, travel and calendar management
- Strong oral and written communication skills
- Strong strategic thinking and problem-solving skills
- Professionalism in dealing with sensitive and confidential information and upholding strict confidentiality
- Ability to work in a dynamic, team-oriented, fast-paced environment while being proactive, flexible, and independent
- Time management and organization skills with meticulous attention to detail and accuracy
ABOUT US:
Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.
We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.
As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
