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Facility & Project Management Administrative Assistant

2 months ago

Henderson, United States ProCaps Laboratories Full time
Job Type : Full-time ONSITE

Would you like to help people live their best life? If so, this might be the opportunity you are looking for

Who We Are

For over 40 years, ProCaps Laboratories has understood that people are becoming more mindful of what they put into their bodies to improve their health. From inception, the company’s goal has always been to manufacture and market the world’s most effective supplements, and to do so with the highest integrity, and in the most environmentally friendly way.

ProCaps Laboratories, founded in 1979 by Andrew Lessman, who remains the sole shareholder and CEO, has led the industry in research, development, and innovation, continuously advancing product formulations based on cutting-edge nutritional science and progressing technology. This unique company remains one of the few that actually develops and manufactures each of its products in its state-of-the-art, 100% solar powered, zero carbon footprint, eco-friendly, award-winning facility.

Located in Henderson, Nevada, near the exciting and diverse community of Las Vegas, ProCaps Laboratories is a large and rapidly growing manufacturer with approximately 350 employees that markets several hundred dietary supplement SKUs, along with an expanding line of functional foods (bars, packets, bottles, etc.)

Position Summary

As the Facility Maintenance/Project Management Administrative Assistant, you'll be responsible for providing administrative support to our department, ensuring smooth operations and efficient workflow. This role requires strong communication skills, the ability to handle multiple tasks simultaneously, and a proactive approach to problem-solving.

What You Bring (minimum Job Qualifications And Requirements)

  • High school diploma or equivalent; Associate’s degree in business administration or related field preferred.
  • Proven experience as an administrative assistant or in a similar role, preferably in an engineering or technical environment
  • Proficient in MS Office Suite (Word, Excel, PowerPoint) and other relevant software applications
  • Excellent organizational skills and strong attention to detail.
  • Ability to prioritize tasks and work independently with minimal supervision
  • Strong problem-solving abilities and resourcefulness
  • Proactive and adaptable with the ability to thrive in a fast-paced, deadline-driven environment
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Ability to handle multiple projects at any given time in a team environment.

WHAT YOU’LL DO (OTHER ESSENTIAL JOB DUTIES AND RESPONSIBILITIES)

  • Assist department with daily administrative tasks, including scheduling meetings, preparing reports, and managing correspondence.
  • Maintain and organize department’s files, records, and documents, ensuring proper documentation and confidentiality.
  • Create and maintain project folders and documents. Organize and distribute project documents.
  • Coordinate project-related information between engineers, project managers, and vendors.
  • Create and edit presentations, spreadsheets, and reports, utilizing various software applications.
  • Compile and distribute meeting agendas and minutes, ensuring all necessary materials are prepared in advance.
  • Support the department in managing project timelines and deliverables, tracking progress, and updating project databases.
  • Collaborate with cross-functional teams to gather information, resolve issues, and facilitate communication.
  • Assist with the procurement process by coordinating requisitions, purchase orders, tracking orders, and maintaining inventory of department supplies.
  • Grow relationships with Contractors and Vendors. Ensure competitive pricing is maintained by comparing different vendors for non-unique parts/services.
  • Assist department manager in development and entry of cost forecasts, actual project cost development, and estimates.
  • Other clerical and office support activities for the engineering department as needed.
  • Other Duties as Assigned

What We Offer

ProCaps Laboratories provides:

  • A competitive salary
  • Excellent Medical, Dental and Vision Insurance
  • Health Savings Account with employer contribution
  • Paid Time Off, Holiday Pay
  • 401K plan with generous employer match
  • 100% Company Life and Short-Term Disability Coverage
  • Health & Wellness Program
  • Gym Membership Reimbursement Program
  • Healthy Vitamin Discount program
  • Employee Referral Program
  • Live and work in one of the most exciting and diverse communities in Nevada. Henderson and the various Las Vegas areas share rich culinary experiences and active environments. Minutes from the many restaurants and shopping as well as outdoor activities in the mountains, lakes, and desert, our nook in Nevada is ideal for most lifestyles. Also, there is no Nevada state income tax
  • Fantastic work environment that focuses on safety, quality, community, and amazing people. We hire top talent and celebrate the ingenuity and tenacity of our team members and leaders

WORK ENVIRONMENT

  • Duties are performed primarily in a smoke-free office environment
  • We pride ourselves on maintaining a clean and organized environment, fostering a sense of pride and ownership in our space.
  • Our culture is rich in diversity, quality, safety, fun, and respect, creating a vibrant and inclusive atmosphere.
  • We are dedicated to professionalism and growth, continually striving to improve and excel in all we do.

Physical Requirements

  • Frequent sitting (we provide a standing desk option)
  • Standing for long periods of time while in a manufacturing or construction environment.
  • Able to lift up to 25 lbs.

ProCaps Laboratories is an equal opportunity employer and values diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

For More Information About The Company, Visit

  • ProCapsLabs.com
  • The Andrew Lessman brand store on Amazon.com
  • Andrew Lessman on HSN.com (Home Shopping Network)

Depending on the volume of interests and submissions, we will only be contacting applicants who meet all of the minimum requirements listed in the job description. Only those applicants who align most closely with our minimum and preferred qualifications will be contacted for an interview. ProCaps Laboratories will retain your application materials for one year and may contact you regarding future opportunities.