Administrative Assistant

1 day ago

Mountlake Terrace, United States 4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC Full time
Job Details

Job Location
0100 St. Pius X Parish, Mountlake Terrace - Mountlake Terrace, WA

Salary Range
$18.00 - $21.00 Hourly

Description

POSITION TITLE: Administrative Assistant LOCATION: St. Pius X Campus

OBJECTIVE: Provides the Parish Community, Pastor and Priests administrative support to further a Catholic community atmosphere for all people contacting the parish office whether in person or by telephone.

SCOPE: This is a full-time, non-exempt position based on 40 hours a week, Monday thru Friday, 52 weeks a year.

MAJOR DUTIES AND RESPONSABILITIES:

Essential Functions:
  1. Assures a hospitable and welcoming presence for parish visitors, providing appropriate assistance, referrals and directing individuals appropriately.
  2. Answer's telephone and emails, resolves callers concerns and assures accurate and prompt transmission of messages.
  3. Provides general information to people calling or visiting the parish. Utilizes other church, social service, community and/or government directories to provide accurate and helpful information to people.
  4. Maintains Parish information such as mass/group meeting schedules, staff directories, emergency contacts and other information as deemed necessary.
  5. Maintains reception area ensuring cleanliness and updated materials and information are available. Must be able to learn essential sacramental information for the purpose of providing information and resources to visitors.
  6. Performs general secretarial functions supporting office operations such as receiving deliveries, mail distribution, form/brochure development, correspondence for the office, scheduling, copying, faxing, data entry, filing, and other similar duties as assigned.
  7. Assist in processing a variety of sacramental records for the purpose of conveying information according to Archdiocesan guidelines and regulations.
  8. Receives Mass intentions from parishioners, documents appropriately and provides to the sacristans prior to mass.
  9. Maintains parishioner's data, updates computer file, mailing list, and offering envelope records with additions, deletions, and address changes.
  10. Maintains data entry of stewardship program campaigns.
  11. Records weekly contributions of parishioners into individual records on the computer.
  12. Performs other duties as assigned by the Pastor, Priests and Pastoral Assistant for Administration.

ADDITIONAL REQUIREMENTS
  1. Pass and keep current background check on file.
  2. Participate in all Safe Environment Training and Virtus as prescribed by the Archdiocese of Seattle.
  3. Maintains a level of confidentiality and professionalism with regards to work/church related issues.
  4. Evaluation: This position reports to the Pastoral Assistant for Administration. Performance is to be reviewed at least annually.


Qualifications

QUALIFICATIONS: Is a fully initiated Catholic Christian in good standing with the Church; demonstrates a living faith within the Church; has knowledge of the Catholic Christian Tradition of doctrine and worship. Because this position deals with many people from all levels, a pleasant and friendly personality is critical, along with other interpersonal skills, both verbal and written. Must be proficient English and Spanish.
  • SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions, these might include but not limited to: preparing and maintaining accurate records; data entry, operating standard office equipment; and utilizing pertinent software applications.
  • KNOWLEDGE is required to perform duties following prescribed or new formats of the Archdiocese. Specific knowledge necessary to perform the functions of the job include: telephone etiquette; fluent English/Spanish grammar/punctuation/ spelling/vocabulary; office equipment/software; and office business practices.
  • ABILITY is required to work with diverse populations; learn, work with and manage various data applications, adapt to changing priorities; manage workload with frequent interruptions; and display tact and courtesy.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.Learn More

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