Office Coordinator

2 weeks ago


Maumee, United States Standex Full time

What You‘ll Do

The multi-functional role of the Office Administrator requires a master multi-tasker with exceptional communication skills. This position will be responsible for procurement responsibilities as well as general administrative support tasks. The role will initially consist of 60% procurement and ERP responsibilities and 40% general administrative support responsibilities.

  • Handle office tasks, such as filing, generating reports and presentations, often of a complex or confidential nature, setting up for meetings, transcribing minutes from meetings, creating presentations, and reordering supplies.
  • Handle all procurement responsibilities:
    • Fulfill engineering orders as they appear in the ERP system
    • Quoting/working with vendors to achieve best cost and timing
    • Follow up on open orders
    • Enter vendor invoices into the ERP system
  • Create jobs in ERP / Manufacturing system
  • Ensure job information in system is detailed and correct (per quote details)
  • Provide real-time scheduling support by booking appointments and preventing conflicts
  • Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
  • Greet and assist visitors and customers
  • Order lunch(es) or make reservations
  • Maintain polite and professional communication via phone, e-mail, and mail
  • Anticipate the needs of others in order to ensure their seamless and positive experience

What You‘ll Bring

  • Bachelor‘s degree in a related field such as communications or business; commensurate experience in lieu of degree may be considered.
  • Exceptional computer skills; comfortable with modern business software including Microsoft suite, web applications, and basic troubleshooting; data entry skills
  • Ability to work in a fast-paced environment
  • Ability to sit for extended periods of time
  • Master multi-tasking abilities with excellent communication skills

What We Value

  • Upbeat and positive attitude with the ability to assist management and customers with the upmost professionalism via in-person, phone, and email correspondence
  • Strong attention to detail
  • Capability to handle complex issues and confidentiality when necessary
  • Knowledge of SAP is preferred, but not required
  • Genuine desire to be proactive and meet the needs of others


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