Administrative Professional

2 weeks ago

Maumee, United States William Vaughan Company Full time
Are you someone that loves clean lines, organization, and problem solving? Are you excited by standard operating procedures, succinct systems? Do you enjoy thinking outside the box and feel driven to continually improve and optimize so that everything works together cohesively? Have you ever been described as the "glue that holds everyone and everything together?" If so, this Administrative Professional job may be your #FitForLife Life is too short, so why not work somewhere that makes you happy? Apply today

Role:
  • Provide support for multiple team members, from staff to partners, in order to increase capacity and drive Firm growth
  • Coordinate client meetings, including scheduling & preparing conference rooms, ordering lunches, preparing materials, etc.
  • Act as backup to the receptionist and other administrative support personnel as needed
  • Answer main phone lines, route calls and take detailed messages
  • Ensure clients are greeted and assisted in a courteous and expedient manner
  • Assemble tax returns and assists with multiple tax-related tasks
  • Assist with assembly of financial statements as needed
  • Maintain client files ensuring all documents are properly scanned and filed as directed
  • Serve as contact for new client setups and works with appropriate team members to enter information into Firm database

Requirements:
  • 2-3 years of combined office administrative experience, (previous accounting office experience a plus but not required)
  • Knowledge of standard office equipment (phone systems, copiers, scanners and printers)
  • Excellent time management skills and an ability to multi-task and prioritize work in a due date driven environment
  • The ability to work overtime and some weekends as needed during busy seasons
  • Strong written and oral communication skills
  • Ability to work independently with limited supervision while operating harmoniously with the administrative team and all levels of management and staff
  • Strong work ethic and proactive mentality with a high level of confidentiality, professionalism, and flexibility

Benefits & Perks:

Our commitment is to continually invest in our people, both professionally and personally. Our benefits and perks go beyond industry standards to include competitive pay, excellent medical, dental and vision plan options, bonuses, referral programs, life insurance, 401(k) plan, community service opportunities, fun company events, 'dress for your day' attire, and so much more, including:
  • Access to cutting technologies to help make your job easier
  • Working directly under a "career coach" to help you grow and develop your professional skills
  • A fast-paced, progressive, and inclusive work environment
  • Complimentary coffee and snack stations throughout the office
  • Family-first culture, with added time-off for maternity AND paternity leave
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