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Executive Assistant

2 months ago

Dallas, United States Imprimis Group Full time

HIRING AN EXPERIENCED EXECUTIVE ASSISTANT

NORTH DALLAS, TX-DIRECT HIRE- $80K+BONUS-GREAT BENEFITS


Executive Assistant to the CEO (with occasional support for the Co-founder and President)

We are seeking an experienced and highly organized Executive Assistant to support a CEO, and occasionally the Co-founder and President. This role is pivotal in ensuring smooth operations by managing critical aspects of the CEO’s schedule, travel, and meetings. The ideal candidate will be a proactive and trusted partner who can navigate high-pressure situations with discretion and professionalism.


Key Responsibilities:

  1. Complex Calendar Management: Handle heavy and intricate calendaring, including scheduling and coordinating meetings, events, and appointments, while anticipating potential conflicts and ensuring all details are in place.
  2. Travel Coordination: Arrange both domestic and international travel, including booking flights, accommodations, ground transportation, and creating detailed itineraries for the CEO. Must be able to manage last-minute changes and ensure seamless travel experiences.
  3. Expense Reporting: Reconcile and manage expense reports, ensuring accuracy and timely submissions for all travel and business-related expenses.
  4. Meeting Attendance & Follow-Up: Travel with the CEO domestically and internationally to attend investor and board meetings. Record detailed meeting minutes and track follow-up action items to ensure accountability and progress.
  5. Conference Research & Networking: Conduct thorough research on attendees and key players at domestic and international conferences. Identify important contacts the CEO should prioritize for networking opportunities.
  6. Agenda Preparation: Prepare comprehensive agendas and briefings for the CEO to ensure she is fully informed and well-prepared for travel, meetings, and key engagements.


Additional Expectations:

  • Calendar Oversight: Have full access to the CEO’s calendar, including her travel and meeting times. Exercise discernment in arranging or rescheduling meetings as necessary.
  • Availability: Be responsive to the CEO outside of normal business hours, especially during periods of travel, to handle urgent matters or adjustments.
  • Discretion & Initiative: Demonstrate a high level of discretion and judgment when managing sensitive information and making decisions on the CEO’s behalf.


Growth Potential:

This role offers significant potential for increased compensation as the Executive Assistant proves their value to the company. The CEO is seeking a "right-hand" assistant who can anticipate her needs, support her in every capacity, and grow alongside her in the business.


Must-Haves:

  • Extensive experience in complex calendaring and travel management
  • Ability to handle domestic and international travel arrangements
  • Proficiency in expense report reconciliation
  • Willingness to travel as needed for investor/board meetings and provide comprehensive meeting support
  • Strong research skills to identify key industry players for the CEO to meet at conferences
  • Availability to work outside regular hours when required