Mailroom and Facilities Associate

4 weeks ago


New York, United States CitiStaffing Full time

Mailroom and Facilities Associate

Global Foundation is looking to hire a Mailroom Associate and Facilities Associate to join their growing team

Mailroom Associate Responsibilities Include:

  • Receive, sort and distribute the mail at all multiple office locations
  • Take care of inter and intra-office mail and packages
  • Act as a messenger to deliver important or time sensitive packages
  • Track parcels from various vendors and messenger services, to ensure on-time delivery
  • Restock supplies throughout various locations including copy paper, supply kiosks and maintaining conference rooms
  • Schedule & ensure proper handling of secure shredding and other Iron Mountain materials
  • Manage vendor relationships, accounts, passwords and invoices
  • Assist office services team with special projects

Mailroom Associate Qualifications Include:

  • Minimum of 3+ years experience in a Mailroom or Office Services role
  • Intermediate PC skills including Outlook, Microsoft Word and Excel
  • Ability to lift/move heavy materials as needed
  • Excellent customer service and verbal communication skills while working with employees at all levels of the organization and senior management
  • Flexibility with scheduling depending on projects and team coverage
  • Experience with UPS, FedEx, international shipments & customs forms is a plus


Facilities Associate Responsibilities Include:

  • Daily building site walks and documenting maintenance/repair issues inside and outside the building
  • Responsible for Facilities related projects and issues including performing and making the decision on when vendor assistance is needed
  • Coordinate with Security and oversee vendors at locations within the building
  • Coordinate scheduling of system maintenance programs on a Monthly/Quarterly/Semi-Annual/Annual
  • Assist and coordinate internal moves and space quality issues
  • Knowledge of local laws pertaining to energy conservation


Facilities Associate Qualifications Include:

  • Bachelors’ degree is a plus
  • Minimum of 5 years in site operations, construction, or project management with jack-of-all-trades capabilities
  • Solid PC skills including Microsoft Office
  • Experience with state-of-the-art mechanical & electrical systems such as HVAC, BMS, Boiler, Lutron lighting controls, Emergency Generator, and Fire Alarms
  • Experience working with service providers and vendors
  • Experience with event planning and execution desired


  • New York, United States CitiStaffing Full time

    Mailroom/Office Services Associate Dynamic global philanthropy has an open position for a Mailroom Associate role to support the workplace operations team across 3 office locations in New York City. The position requires a hands-on approach assisting in the daily operations forover 250 employees within different offices.** Hours for this role will be...


  • New York, United States CitiStaffing Full time

    Mailroom/Office Services Associate Dynamic global philanthropy has an open position for a Mailroom Associate role to support the workplace operations team across 3 office locations in New York City. The position requires a hands-on approach assisting in the daily operations forover 250 employees within different offices.** Hours for this role will be...


  • New York, United States CitiStaffing Full time

    Mailroom/Office Services Associate Dynamic global philanthropy has an open position for a Mailroom Associate role to support the workplace operations team across 3 office locations in New York City. The position requires a hands-on approach assisting in the daily operations forover 250 employees within different offices.** Hours for this role will be...


  • New York, United States Northbound Search Full time

    Job DescriptionJob DescriptionJob Description:A mid-sized Private Equity firm in Midtown is seeking a Facilities Coordinator. This individual will contribute to the administration team and act as the primary facilities contact for the firm. This could include, but is not limited to - office maintenance, security, mailroom, concierge, reception, records, and...


  • New York, United States Kay Search Group Full time

    Position: Senior Manager of Facilities and Office Services Company: AM 100 Law (Hybrid)Location: Manhattan, NYComp Package: Base to $175K, Tuition Reimbursement, Full Benefits, Bonus, 401K+, etc. Responsibilities for Senior Manager of Facilities and Office Services:Oversee the maintenance and management of the firm’s office space including the planning,...


  • New York, United States Kay Search Group Full time

    Position: Senior Manager of Facilities and Office Services Company: AM 100 Law (Hybrid)Location: Manhattan, NYComp Package: Base to $175K, Tuition Reimbursement, Full Benefits, Bonus, 401K+, etc. Responsibilities for Senior Manager of Facilities and Office Services:Oversee the maintenance and management of the firm’s office space including the planning,...


  • New York, United States Persistent Systems Full time

    Job Description & Responsibilities: Persistent Systems is seeking a Facilities Associate who will be responsible for maintaining a clean and orderly work environment at our NYC Headquarters. The Facilities Associate will ensure the office environment makes an excellent impression on employees, customers, and other visitors to the office. Position reports to...


  • New York, United States Talenthub Workforce Full time

    Job DescriptionJob DescriptionWE are currently Seeking an experienced Mailroom Associate for a fantastic and IMMEDIATE position with a large Non-Profit Healthcare Corporation. This is a 6-month temporary position with an opportunity to become permanent.Position will entail identifying and expediting documents received by the Claims Triage Unit. As well as,...

  • Facilities Manager

    4 weeks ago


    New York, United States PayPal Full time

    At PayPal (NASDAQ: PYPL), we believe that every person has the right to participate fully in the global economy. Our mission is to democratize financial services to ensure that everyone, regardless of background or economic standing, has access to affordable, convenient, and secure products and services to take control of their financial lives. Job...


  • New York, United States Avant Gardner Full time

    Who We AreAvant Gardner is New York City's premier event space and producer. Its flagship venue, The Brooklyn Mirage, is the crown jewel of New York City entertainment and one of the most iconic venues in the world. Avant Gardner's 80,000 square foot complex occupies an entire city block of East Williamsburg, highlighted by the space's unrivaled audiovisual...


  • New York, United States Avant Gardner Full time

    Job DescriptionJob DescriptionWHO WE AREAvant Gardner is New York City's premier event space and producer. Its flagship venue, The Brooklyn Mirage, is the crown jewel of New York City entertainment and one of the most iconic venues in the world. Avant Gardner’s 80,000 square foot complex occupies an entire city block of East Williamsburg, highlighted...

  • Facilities Associate

    23 hours ago


    New York, United States Avant Gardner Full time

    Who We AreAvant Gardner is New York City's premier event space and producer. Its flagship venue, The Brooklyn Mirage, is the crown jewel of New York City entertainment and one of the most iconic venues in the world. Avant Gardner's 80,000 square foot complex occupies an entire city block of East Williamsburg, highlighted by the space's unrivaled audiovisual...

  • Service

    2 weeks ago


    New York, United States 1199SEIU Employment Center Full time

    Overview: Service positions within healthcare institutions are essential in the daily upkeep and services rendered to patients at the facilities. Service positions perform direct or indirect patient care services such as maintaining the cleanliness of patient care areas, restocking patient rooms, delivering and collecting patient dining trays, and...

  • Sales Associate

    5 days ago


    New York, United States Roman and Williams Buildings and Interiors Full time

    Sales Associate – Roman and Williams GuildRoman and Williams Buildings and Interiors, founded by Robin Standefer and Stephen Alesch in 2002, is known for creating memorable spaces and enduring objects. In December 2017, they opened Roman and Williams Guild, a dynamic retail venture in the heart of SoHo, New York. RW Guild is searching for a seasoned Sales...

  • Sales Associate

    3 weeks ago


    New York, United States Roman and Williams Buildings and Interiors Full time

    Sales Associate – Roman and Williams GuildRoman and Williams Buildings and Interiors, founded by Robin Standefer and Stephen Alesch in 2002, is known for creating memorable spaces and enduring objects. In December 2017, they opened Roman and Williams Guild, a dynamic retail venture in the heart of SoHo, New York. RW Guild is searching for a seasoned Sales...

  • Sales Associate

    3 weeks ago


    New York, United States Roman and Williams Buildings and Interiors Full time

    Sales Associate – Roman and Williams GuildRoman and Williams Buildings and Interiors, founded by Robin Standefer and Stephen Alesch in 2002, is known for creating memorable spaces and enduring objects. In December 2017, they opened Roman and Williams Guild, a dynamic retail venture in the heart of SoHo, New York. RW Guild is searching for a seasoned Sales...

  • Sales Associate

    3 weeks ago


    New York, United States Roman and Williams Full time

    Sales Associate Roman and Williams Guild Roman and Williams Buildings and Interiors, founded by Robin Standefer and Stephen Alesch in 2002, is known for creating memorable spaces and enduring objects. In December 2017, they opened Roman and Williams Guild, a dynamic retail venture in the heart of SoHo, New York. RW Guild is searching for a seasoned Sales...

  • Facilities Manager

    1 month ago


    New York, New York, United States Goddard Riverside Community Center Full time

    We are two of New York City's leading human services organizations meeting the needs of children, youth and families, homeless individuals, and older adults through-out Manhattan and New York City. We work every day for a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their...

  • Facility Manager

    1 day ago


    New York, United States Westhab, Inc. Full time

    Job DescriptionJob DescriptionJOB TITLE:                             FACILITY MANAGER            FLSA:                                      EXEMPTDIVISON:                               SERVICES -...

  • Associate

    1 month ago


    New York, United States Crédit Agricole Corporate and Investment Bank Full time

    Job DescriptionJob DescriptionPosition SummaryThe Associate will work closely with the department head and will be responsible for the loan portfolio management including supporting the successful closing of transactions. He will also be actively involved in client relationships and business development through the origination and structuring of deals with...