Facilities Manager

2 weeks ago


New York, United States PayPal Full time

At PayPal (NASDAQ: PYPL), we believe that every person has the right to participate fully in the global economy. Our mission is to democratize financial services to ensure that everyone, regardless of background or economic standing, has access to affordable, convenient, and secure products and services to take control of their financial lives.

Job Description Summary: The Facilities Manager for PayPal New York is a diverse role that will encompass the site’s building and office management, accounting and some Human Resources functions. The role will report to the Eastern Region Facilities Manager.

**Job Description**:
Manage and supervise outside contractors, consultants and resources to perform all major maintenance and repairs related to the tenant responsibilities of the facility. This includes coordinating communication with vendors regarding employee access, billing issues, payment status and approving invoices.
- Perform regular inspections of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade. Report any unusual or problematic conditions immediately to the Regional Facilities Manager with as much information and data available at that time along with specific recommended actions.
- Liaison with the local property Management Company on all lease matters requiring their involvement or notification and to ensure office is fully functional.
- Oversee all mailroom operations ensuring all received mail is sorted and delivered in accordance with site Service Level Agreement.
- Receive deliveries and organize deliveries as requested by PayPal team members.
- Oversee the pantry snack program by managing inventory, placing orders and monitoring the budget.
- Oversee day porters and night cleaners, giving daily direction and managing man power for event setups and support.
- Ensure a stock of standard office supplies is maintained by placing orders and managing inventories.
- Ensure meeting rooms have appropriate supplies and check regularly to ensure all equipment is functioning.
- Obtain quotes for new equipment and parts as required and order new equipment upon approval.
- Work with Space Planning to coordinate inter-office moves and support new equipment installs.
- Responsible for service and maintenance contracts, including coordinating approval from legal.
- Maintain contract tracking spreadsheet, files of final contracts and coordinate collection of accounts receivable as needed.
- Responsible to arrange new employees with training and orientation of the office environment.
- Assist in overall operation of facility
- Collect data for reports and assist in the preparation of monthly reports
- Carries out and researches requests with little direction and presents findings in a timely manner.
- Maintains flexibility with work hours.
- Utilizes knowledge of company culture, operations, policies, procedures in performing duties with mínimal direction/supervision.
- Ability to be on-call 24-7 and respond to building and equipment alarms and emergency situations. Act as a conduit of information for upper management and communicate with all employees in emergency situations, power or other building service disruptions.
- Other responsibilities as needed to maintain the office.

Job Requirements
- Must have 3-5 years of related experience as a Facilities Coordinator, Facilities Specialist, Assistant Facilities Manager or Facilities Manager
- HS diploma or GED Required, Bachelor's Degree preferred
- CFM or FMA certification preferred
- Working knowledge of Building Management Systems (BMS) highly preferred
- Must be able to work in a fast paced environment with multiple priorities
- Must have excellent communication skills with all levels from vendors or top executives

PayPal is committed to fair and equitable compensation practices.

Actual Compensation is based on various factors including but not limited to work location, and relevant skills and experience.

The U.S. national annual pay range for this role is $43400 to $111980

Our Benefits:
At PayPal, we’re committed to building an equitable and inclusive global economy. And we can’t do this without our most important asset—you. That’s why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you.

Who We Are:
As part of PayPal’s commitment to employees’ health and safety, we have established in-office Covid-19 protocols and requirements, based on expert guidance. Depending on location, this might include a Covid-19 vaccination requirement for any employee whose role requires them to work onsite. Employees may request reasonable accommodation based on a medical condition or religious belief that prevents them from being vaccinated.

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