Facilities Coordinator

3 weeks ago


New York, United States Northbound Search Full time
Job DescriptionJob Description

Job Description:

A mid-sized Private Equity firm in Midtown is seeking a Facilities Coordinator. This individual will contribute to the administration team and act as the primary facilities contact for the firm. This could include, but is not limited to - office maintenance, security, mailroom, concierge, reception, records, and conference areas.

This firm offers fantastic stability and work life balance. This position requires prior facilities experience and a Bachelors degree.

Job Responsibilities:

  • Respond and follow up appropriately to reports of facilities issues and any email tickets.
  • Make sure kitchen is stocked in the morning with coffee, fresh fruits, breads, etc
  • Manage inventory weekly of office supplies, restroom supplies, and kitchen items.
  • Ensure cleanliness and presentability in public areas – including and not limited to reception, conference rooms, restrooms and kitchen area
  • Assist in maintenance inspections of facilities for safety hazards and regulation requirements.
  • Maintain and organize storage spaces, and printer stations
  • Assist with set up and clean up for client meetings, staff meetings, receptions, and special events - including catering and tables used for events
  • Maintain facility related spreadsheets and databases as needed.
  • Assist in troubleshooting and maintenance for postage meters, copy machines and other office equipment.
  • Sort and distribute mail and deliver packages, as well as run errands, assist with pickups and deliveries, courier case documents, ensure confidentiality of materials.
  • Assist with ordering, assembling, and moving office furniture as needed.
  • Provide general assistance to Head of Administrative & Facilities.

Job Requirements:

  • At least 1 year of facilities experience
  • Bachelors degree required
  • Attention to detail and a team player attitude required
  • Experience in a corporate environment required


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