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Administrative Assistant

3 months ago

St Louis, United States Birenbaum & Associates Full time

Downtown St. Louis, MO firm seeks organized, detail-oriented individual with strong communication skills to provide administrative assistance to the company president and provide administrative support to international trade and professional associations.


Primary Responsibilities

  • Answer phone calls; act as the point of contact for clients
  • Written (email and letter) communication with clients
  • Manage incoming/outgoing mail and shipments
  • Book travel for staff and clients
  • Schedule in-person meetings and videoconferences
  • Draft memos and prepare communications
  • Maintain filing system, database, and inventory
  • Data entry
  • Balance payment transactions
  • Verify transactions are recorded correctly
  • Assist in preparation of reports and financial statements
  • Preparing for Board of Directors' meetings


Requirements

  • Proven administrative experience
  • Excellent written and verbal communication skills
  • Strong time management skills and ability to multi-task
  • Attention to detail
  • Data entry skills
  • Ability to learn new database and reporting tools
  • Proficiency in MS Office (Word, Excel and PowerPoint)
  • Bookkeeping experience helpful but not required
  • Must be willing and able to work onsite at office


Competitive salary, health, dental, vision and life insurance, SIMPLE IRA retirement account, company paid parking.

Job Type: Full-time

Starting compensation range: $20-$22/hour