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Executive Assistant

4 months ago

Miami Beach, United States JBN & Associates, LLC Full time

Our client is looking for a talented Executive Assistant to help provide top-level assistance for the CEO. The ideal candidate will be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations on a daily basis.

Responsibilities

  • Calendar management for executives
  • Aid executive in preparing for meetings
  • Responding to emails and document requests on behalf of executives
  • Draft slides, meeting notes and documents for executives
  • Plan and coordinate travel itineraries, including flights, accommodations, and local transportation.
  • Handle very sensitive information with the maximum discretion and always maintain confidentiality.
  • Act as a liaison between the CEO and internal/external stakeholders, ensuring timely and clear communication.


Qualifications

  • Bachelor’s degree preferred but not required.
  • 3-4 years Executive Assistant experience to a CEO, High Net Worth Individual and/or Company Owner.
  • Use discretion, confidentiality, and good judgment to handle C-Level matters.
  • Able to travel domestically and internationally, as needed, at times on short notice.
  • Bilingual in English and Spanish is required.
  • Proficient in Microsoft Office and Google Suite
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong written and verbal communication skills