Administrative Assistant

2 weeks ago

Princeton, United States Net2Source Inc. Full time

Job Title: Administrative Assistant II

Location: Princeton, NJ 08540

Duration: 12+ months Contract


Primary Responsibilities

  • Manages administrative support for assigned leaders and/or client groups. May back up administrative colleagues during surge activities or absences.
  • Coordinates and manages calendars for assigned leaders.
  • Manages travel arrangements for assigned leaders, including domestic and international travel.
  • Handles business/company and personnel details of a confidential and sensitive nature.
  • Assembles and prepares information from a variety of sources to prepare reports, correspondence and/or memoranda's.
  • Coordinates logistics for on/off-site meetings and conferences, including high-priority meetings and other key company events.
  • Reconciles and manages expense reports through Concur/corporate credit cards for leaders.
  • Prepares scope of work, contracts, purchase order, master service agreements and other department-related documents. Collaborates with appropriate colleagues and departments to ensure work is accurately completed.
  • Support interdepartmental and/or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives.
  • Performs administration responsibilities and other assignments as directed.


Education/Experience/Skills

High school diploma; degree preferred. Targeting 4 years' related administrative experience supporting senior leadership within the pharmaceutical or biotech industry. An equivalent combination of relevant education and experience may be considered.


Key Skills:

  • Experience working with senior-level leaders within and outside the company.
  • Ability to independently think through a project or task of diverse complexity and execute, with little to no guidance.
  • Excellent professional ethics, integrity and the ability to maintain confidentiality of subjects that require restriction of communication beyond identified parties.
  • Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources.
  • Strong interpersonal skills, including tact, diplomacy, and judgment.
  • Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint.
  • Ability to work independently and/or as a team.
  • Ability to collaborate information and ideas within and outside the department.
  • Knowledge of pharmaceutical terminology helpful.
  • Ability to travel as needed, on occasions.

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