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Office Coordinator

2 months ago

Boston, United States Ascendo Resources Full time

Office Coordinator (part-time; 36h/week; $55,000)

Location: Boston, MA – On-site

Role Type: Part-time, 36h/week in-person


Overview

The company is looking for an organized and detail-oriented Office Coordinator with experience in an architecture or engineering firm, capable of managing multiple administrative tasks and supporting senior management with special projects. The Office Coordinator will work in a 20-person office, which primarily consists of field employees. The team includes 1 Office Coordinator, 1 Accounting Manager, and 1 Marketing Manager.


Key Responsibilities

  1. Communication Management: Answer phones and handle email communications.
  2. Mentorship Program Management: Oversee and manage the office mentorship program.
  3. Office Supplies Management: Maintain inventory and order office supplies as needed.
  4. Expense Management: Handle and track office expenses.
  5. Event Planning: Organize and plan office events such as birthday parties and holiday celebrations.
  6. PTO Tracking: Manage the tracking of Paid Time Off (PTO) for employees.
  7. New Hire Ambassador: Act as the ambassador for new hires, helping them integrate into the company

Day-to-Day

Duties include reception tasks, administrative support, and assisting the Founder with special projects. The role is dynamic, involving multitasking across various office management and coordination duties.


Challenge

The role requires managing a variety of tasks with limited resources in a small office environment. Balancing administrative responsibilities with the support needs of the Founder can be demanding.


Requirements

  • Detail-oriented and resourceful.
  • Ideal candidates will have experience in an architecture or engineering firm.