Interview Scheduler

2 weeks ago

Boca Raton, United States Ledgent Technology Full time

Job Description: Interview Scheduler

We are seeking a reliable and experienced Interview Scheduler to coordinate internal and external candidate interviews for our organization. This role is crucial for managing our business's scheduling needs across multiple locations and time zones within the U.S. The ideal candidate will thrive in a fast-paced, multitasking environment and possess effective communication and computer literacy skills.

Responsibilities and Accountabilities:

  1. Customer Service: Deliver exceptional service to candidates, employees, managers, and recruiters in coordination and interview scheduling requests.
  2. Adherence to Standards: Follow HR Operations Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).
  3. Complex Arrangements: Manage intricate interview setups, including time zones, multiple panel interviewers, and process documentation.
  4. Scheduling: Schedule and confirm appointments for internal and external candidates.
  5. Independent Work: Work efficiently with minimal supervision.
  6. Support: Assist HR Service Center (HRSC) with service call inquiries or tickets during peak periods.
  7. Reminders and Modifications: Send reminders for scheduled meetings and collaborate with recruiters and managers to address scheduling changes or interview modifications.
  8. Guidance: Provide candidates with information on facilities and travel arrangements.
  9. Knowledge Maintenance: Maintain detailed knowledge of the company's interview scheduling procedures and documentation.
  10. Volume Management: Handle a high volume of interview scheduling requests.
  11. Solutions: Provide clear, sustainable, and innovative solutions to candidates, recruiters, and interviewers.
  12. Improvement: Identify and suggest areas of improvement to enhance the candidate, recruiter, and hiring manager experience.
  13. Policy Compliance: Manage all resolutions and actions in alignment with CSL policies and agreed processes.

Minimum Required Qualifications:

  • High school diploma.
  • 1-2 years of administrative experience.
  • Strong MS Office skills, particularly in Outlook.
  • Bilingual in English and Spanish (robust English and conversational Spanish required).
  • Strong critical thinking, organizational, and time management skills.
  • Ability to work independently or as part of a team.
  • Effective communication skills with all parties involved.
  • Strong customer service focus.
  • Understanding of process improvement and cross-functional processes.

Preferred / Nice to Have Qualifications:

  • Experience in HR or Shared Services operations; experience across multiple HR areas is desirable.
  • Knowledge of case management systems and HR Portal technology.
  • Familiarity with Workday is a plus.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

  • Interview Scheduler

    2 weeks ago

    Boca Raton, United States Ledgent Technology Full time

    Job Description: Interview SchedulerWe are seeking a reliable and experienced Interview Scheduler to coordinate internal and external candidate interviews for our organization. This role is crucial for managing our business's scheduling needs across multiple locations and time zones within the U.S. The ideal candidate will thrive in a fast-paced,...

  • Interviewer Scheduler

    2 weeks ago

    Boca Raton, United States SDI International Corp. Full time

    Our organization needs a reliable Interview scheduler to be responsible for our company’s coordination of internal and external candidate interviews. We are looking for an experienced professional who understands our business scheduling needs. The individual will partner with recruiters and managers to ensure requests are processed timely. Schedules can be...

  • Interviewer Scheduler

    2 weeks ago

    Boca Raton, United States SDI International Corp. Full time

    Our organization needs a reliable Interview scheduler to be responsible for our company’s coordination of internal and external candidate interviews. We are looking for an experienced professional who understands our business scheduling needs. The individual will partner with recruiters and managers to ensure requests are processed timely. Schedules can be...

  • Interview Scheduling Specialist

    1 week ago

    Boca Raton, Florida, United States Russell Tobin Full time

    Job SummaryRussell Tobin is seeking an experienced HR Operations Advisor- Interview Scheduler to join our team. As a key member of our organization, you will be responsible for coordinating internal and external candidate interviews, ensuring timely and efficient scheduling processes.Key ResponsibilitiesInterview Scheduling: Coordinate and schedule...

  • Interview Scheduling Specialist

    1 week ago

    Boca Raton, Florida, United States Planet Pharma Full time

    Job Summary:We are seeking a highly organized and detail-oriented Interview Scheduler to join our team at Planet Pharma. As an HR Ops Advisor, you will be responsible for coordinating internal and external candidate interviews, ensuring timely processing of requests, and partnering with recruiters and managers to meet our business scheduling needs.Key...

  • HR Ops Advisor

    2 weeks ago

    Boca Raton, United States INSPYR Solutions Full time

    Title: HR Ops Advisor - Interview Scheduler (HR - General) Duration: 12 months Location: Boca Raton, FL 33487 Company: CSL Plasma 100% in office Mon- Fri 8am-5pm Description: Our organization needs a reliable Interview scheduler to be responsible for our company's coordination of internal and external candidate interviews. We are looking for an...

  • Scheduling Coordinator

    6 days ago

    Boca Raton, Florida, United States Charmed Life Full time

    About Charmed Life HomecareWe are a growing privately owned agency serving patients in Broward and Palm Beach counties for over 9 years.Job SummaryWe are seeking a responsible individual to perform a variety of administrative and clerical tasks as a Scheduling Coordinator/Administrative Assistant. The ideal candidate should have excellent oral and written...

  • Flexible Schedule Store Leader

    1 week ago

    Boca Raton, Florida, United States The Learning Experience #407 Full time

    About The Learning Experience:The Learning Experience is a prominent educational childcare provider dedicated to fostering a nurturing environment for young learners. Established with a vision to create a unique and enriching experience, our centers are designed to support the developmental needs of children while ensuring safety and quality.Job Title: Key...

  • Recruitment Coordinator

    1 week ago

    Boca Raton, Florida, United States Planet Pharma Full time

    Job Summary: We are seeking a reliable and experienced Interview Scheduler to join our team at Planet Pharma. As an Interview Scheduler, you will be responsible for coordinating internal and external candidate interviews, partnering with recruiters and managers to ensure timely request processing, and scheduling interviews for multiple locations and time...

  • HR Operations Assistant

    1 week ago

    Boca Raton, Florida, United States Planet Pharma Full time

    Job Summary: We are seeking a reliable and experienced Interview Scheduler to join our team at Planet Pharma. As an Interview Scheduler, you will be responsible for coordinating internal and external candidate interviews, partnering with recruiters and managers to ensure timely request processing, and scheduling interviews for multiple locations and time...

  • HR Operations Advisor

    1 week ago

    Boca Raton, Florida, United States Russell Tobin Full time

    Job SummaryRussell Tobin is seeking an experienced HR Operations Advisor- Interview Scheduler to join our team. As a key member of our organization, you will be responsible for coordinating internal and external candidate interviews, ensuring timely and efficient scheduling processes.Key ResponsibilitiesInterview Scheduling: Coordinate and schedule...

  • Human Resources Operations Coordinator

    1 week ago

    Boca Raton, Florida, United States Russell Tobin Full time

    Job SummaryRussell Tobin is seeking an experienced HR Operations Advisor- Interview Scheduler to join our team. As a key member of our organization, you will be responsible for coordinating internal and external candidate interviews, ensuring timely and efficient scheduling processes.Key ResponsibilitiesInterview Scheduling: Coordinate and schedule...

  • Human Resources Specialist

    1 week ago

    Boca Raton, United States Russell Tobin Full time

    Russell Tobin & Associates is currently seeking an experienced HR Operations Advisor- Interview Scheduler to join a leading organization in the healthcare industry. We're seeking a reliable Interview scheduler to be responsible for our company’s coordination of internal and external candidate interviews. We are looking for an experienced professional who...

  • Human Resources Specialist

    2 weeks ago

    Boca Raton, United States Russell Tobin Full time

    Russell Tobin & Associates is currently seeking an experienced HR Operations Advisor- Interview Scheduler to join a leading organization in the healthcare industry. We're seeking a reliable Interview scheduler to be responsible for our company’s coordination of internal and external candidate interviews. We are looking for an experienced professional who...

  • Human Resources Specialist

    1 week ago

    boca raton, United States Russell Tobin Full time

    Russell Tobin & Associates is currently seeking an experienced HR Operations Advisor- Interview Scheduler to join a leading organization in the healthcare industry. We're seeking a reliable Interview scheduler to be responsible for our company’s coordination of internal and external candidate interviews. We are looking for an experienced professional who...

  • Human Resources Specialist

    1 week ago

    boca raton, United States Russell Tobin Full time

    Russell Tobin & Associates is currently seeking an experienced HR Operations Advisor- Interview Scheduler to join a leading organization in the healthcare industry. We're seeking a reliable Interview scheduler to be responsible for our company’s coordination of internal and external candidate interviews. We are looking for an experienced professional who...

  • Recruitment Assistant

    6 days ago

    Boca Raton, United States Planet Pharma Full time

    Interview Scheduler - HR Ops Advisor Hybrid1 year contract $25 per hour This role will be on-site full-time until fully trained. After training is completed, the schedule will alternate weekly with 3 days onsite one week and 2 days onsite the following weekOur organization needs a reliable Interview scheduler to be responsible for our company’s...

  • Recruitment Assistant

    2 weeks ago

    Boca Raton, United States Planet Pharma Full time

    Interview Scheduler - HR Ops Advisor Hybrid1 year contract $25 per hour This role will be on-site full-time until fully trained. After training is completed, the schedule will alternate weekly with 3 days onsite one week and 2 days onsite the following weekOur organization needs a reliable Interview scheduler to be responsible for our company’s...

  • Talent Acquisition Specialist

    2 weeks ago

    Boca Raton, Florida, United States Black Dragon Capital LLC Full time

    Position OverviewWe are seeking a Talent Acquisition Specialist with a background in the FinTech, Private Equity, and Venture Capital industries. The successful candidate will work closely with Human Resources, hiring managers, and the Executive Leadership team to proactively identify and address future hiring needs. Strong interviewing and decision-making...

  • Sales Account Executive

    1 week ago

    Boca Raton, Florida, United States Jorant Wellness Llc Full time

    Position OverviewCompensation Structure: Base Salary + Commission + Performance BonusesEarnings Potential: Most of our representatives earn over $1,200 weeklyPayment Schedule: Weekly payouts every FridayWorking Hours: Monday to Thursday from 10 AM to 6 PM, Friday from 10 AM to 5 PMExperience: Previous experience is preferred, but we offer training for the...