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Payroll Operations Manager
2 months ago
Job Title: Payroll Operations Manager
Job Location: On-site in Madison, NJ
Compensation: $35-$40 an hour
Contract with potential to hire
Position Overview:
As the Payroll Operations Manager, you will play a pivotal role in managing our payroll processes and ensuring timely and accurate payrolls. But that’s not all—you will also have the unique opportunity to lead the implementation of a new ERP payroll solution, helping us build a first-class payroll operation from the ground up.
Position Title: Payroll Operations Manager
Position Summary:
The Payroll Operations Manager is responsible for ensuring the accurate and timely processing of payroll and maintaining the integrity of HRIS systems. This role requires strong attention to detail, a deep understanding of payroll processes and regulations, and effective communication skills to ensure seamless payroll operations and compliance with all legal requirements. The Payroll Operations Manager will also play a key role in fostering positive relationships, implementing policies, and driving process improvements across the university.
Key Responsibilities:
- Prepare and process accurate, timely, and compliant payrolls on a bi-weekly basis.
- Assist with the implementation and maintenance of all payroll-related functions in the Banner system.
- Manage payroll-related computer system issues, including training, reporting, problem-solving, and proposing enhancements.
- Ensure the integrity of data within the university's HR and payroll systems.
- Ensure compliance with federal, state, and university payroll policies, guidelines, and procedures.
- Process, pay, and reconcile employee optional benefits such as retirement, health savings accounts, and other benefits.
- Prepare and submit required federal and state reports.
- Manage garnishments, including processing payments after payrolls are completed.
- Establish controls, monitor results, and collaborate to modify programming, processes, and reporting in compliance with federal and state laws.
- Ensure timely completion of all payroll tax reporting requirements and issuance of W-2s and W-2Cs. Respond to audit requests as needed.
- Provide best practices guidance as required.
- Work in collaboration with Finance or the university controller to provide payroll reports.
- Act as department liaison; communicate payroll policies and procedures to university departments.
Core Competencies:
- Comprehensive knowledge of HR practices, including recruitment, training, compensation, labor relations, and personnel information systems, with expertise in ADP or Banner.
- Proficiency in payroll systems such as ADP, Banner, Colleague, and advanced Excel skills.
- Strong oral and written communication skills, enabling clear and effective interaction with stakeholders.
- Ability to build and maintain positive working relationships with diverse stakeholders, including faculty, staff, and students.
- Excellent planning, organization, and coordination skills to manage payroll operations effectively.
- Customer service orientation, with a focus on problem-solving and service excellence.
- Ability to multitask and maintain attention to detail to ensure accurate and timely payroll processing.
- Discretion and confidentiality in handling sensitive information.
Required Qualifications:
- Bachelor's degree or 4 years of equivalent experience in payroll administration and processing.
- A minimum of 2 years of payroll processing experience.
- Knowledge of federal, state, and local laws and regulations governing employee compensation.
- Strong organizational skills, attention to detail, and ability to prioritize tasks while working both collaboratively and independently.
Preferred Qualifications:
Expertise in ADP or Banner payroll systems
