Executive Administrative Assistant

1 week ago

Dallas, United States Strategic Staffing Solutions Full time

Job Title: Executive Administrative Assistant

Location: Dallas, TX

Duration: 6 months

Pay Rate: $35.00/hour


Job Description:

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to a senior leadership team. In this dynamic role, you will manage multiple priorities in a fast-paced, high-pressure environment while maintaining the utmost professionalism and confidentiality. The ideal candidate is a self-starter with exceptional organizational skills, attention to detail, and the ability to handle complex tasks independently.


Key Responsibilities:

  • Provide administrative support to senior executives, including managing complex and detailed calendars, prioritizing meeting requests, and coordinating logistics.
  • Organize and coordinate senior-level internal and external meetings, conference calls, and other high-priority engagements.
  • Act as the primary point of contact for phone calls, liaising with high-level business leaders and clients in a professional manner.
  • Coordinate domestic and international travel arrangements, prepare itineraries, and process expense reports.
  • Draft, prepare, and distribute divisional communications, memos, reports, and other documents as needed.
  • Handle sensitive and confidential information with discretion, ensuring compliance with firm policies.
  • Manage monthly invoicing, vendor payments, and assist with financial tracking and reporting.
  • Facilitate onboarding for new hires and contingent workers, including processing paperwork and system access requests.
  • Support time reporting and billing processes, ensuring timely submission of hours and resolving any discrepancies.
  • Assist in reviewing control performance evidence, updating process documentation, and maintaining firmwide policies and procedures.
  • Compile and manage data for ad-hoc reporting requests and coordinate across multiple teams to meet business needs.
  • Perform general administrative tasks such as filing, copying, faxing, archiving, and managing office supplies.
  • Coordinate group events and assist with special projects as directed by senior leaders.


Required Skills & Qualifications:

  • Excellent interpersonal and communication skills, with the ability to engage professionally with all levels of the organization.
  • Strong attention to detail and ability to maintain high standards in a deadline-driven environment.
  • Proven problem-solving skills and the ability to adapt to changing priorities.
  • Ability to manage highly sensitive, confidential, and non-routine information with discretion.
  • Demonstrated dependability and a sense of urgency in delivering results.
  • Strong organizational skills, with the ability to prioritize and handle multiple tasks simultaneously.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Team player with a positive attitude and a proactive approach to challenges.
  • Ability to remain calm and professional under pressure while working in a fast-paced environment.
  • Self-motivated and resourceful, with excellent judgment and decision-making abilities.


Education & Experience:

  • Minimum of 3+ years of administrative experience supporting senior-level executives.
  • Experience working in corporate, government, or professional service environments is preferred.

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