PMO Administrative Assistant
1 week ago
Position Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our project delivery team. The ideal candidate will be responsible for providing administrative support to PGO leadership in a fast-paced, dynamic environment. You will support vice presidents, project directors, and project managers through a variety of tasks related to reporting, organization, and communication.
Key Responsibilities:
- Support mid-size leadership team and large organization.
- Weekly and ad hoc reporting tasks, including SAP and Excel; reminders and follow up as needed.
- Vice President team tasks, including organization of materials and reporting.
- Consolidate weekly variance slides from PMO decks into a single deck for DVP review.
- Update Project Budget spreadsheet with new SOW, new CR, and with project closures.
- Meeting notes.
- Miscellaneous tasks as needed.
- Organization chart maintenance. Audit against company organizational charts for accuracy.
- PGO certification tracking and reminders.
- Audit Consultant Heat Map to ensure all in-flight projects are included. Follow up on additions and closures.
- Review weekly opportunity report and ensure Client Status File is updated. Follow up on missing or inaccurate data.
- Facilitate logistics of Project Team Health Checks: Team sessions and DVP feedback session
- General
- Perform general administrative duties including data entry, tracking, and reporting.
- Schedule and coordinate meetings.
- Assist in the preparation and reminders of regularly scheduled reports.
- Provide support in the preparation of presentations and other materials.
- Contribute to team efforts by accomplishing related results as needed.
Qualifications:
- Minimum three (3) years' relevant experience.
- High school diploma or equivalent; college degree preferred.
- Proven administrative or assistant experience supporting a leadership team.
- Proficiency in MS Office (MS Excel, in particular). Experience with SAP reporting is a plus.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Strong organizational, interpersonal, and planning skills.
- Demonstrated ability to work effectively in a team environment and foster teamwork.
- Superior verbal and written communication skills.
- Excellent planning and time-management skills necessary to achieve business goals and increase efficiencies.
- Strong organizational and interpersonal skills.
- Able to prioritize, multi-task and deal with competing priorities in a timely manner.
- Demonstrated resourcefulness and initiative on assigned projects.
- Demonstrated ability to identify and resolve problems in a timely manner.
- Ability to work independently with minimal supervision and as part of a large team.
- Ability to work in Canada - We do not provide sponsorship
Key Competencies
- Possesses customer service orientation.
- Proficiency in oral and written communication (written accuracy required).
- Able to prioritize several concurrent tasks.
- Organization - able to complete tasks and perform follow-ups autonomously.
- Detail oriented.
- Willing to learn new skills.
- Able to prioritize several concurrent tasks.
- Organization - able to complete tasks and perform follow-ups autonomously.
Why Syntax?
Become a part of our success story and work in a company with exciting innovation projects that are causing a stir across the industry. We recently launched one of the world's most advanced manufacturing facilities based on SAP S/4HANA Cloud and SAP Digital Manufacturing Cloud for Execution - for Smart Press Shop, a pioneering joint venture between Porsche and forming specialist Schuler.
- Competitive, above-average compensation
- Global tourist: With us, you can also work from abroad from time to time
- Flexible working time models, home office
- Attractive benefits, e.g. company pension scheme or various health offers
- A modern environment in which the "you" is part of it
- Open feedback culture, flat hierarchies and a motivated team
- Individual career planning with continuous training and coaching on the job
You see a personal challenge in this responsible task? Apply now - and become part of the SYNTAX team
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