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Worship and Production Administrative Coordinator

3 months ago

Round Rock, United States Cityview Bible Church Full time

WORSHIP & PRODUCTION ADMINISTRATIVE COORDINATOR

JOB DESCRIPTION


Vision of Cityview Bible Church

Every man, woman, and child will experience the life-changing reality of Jesus Christ.


Work Requirements & Expectations

This is a full-time, non-exempt position.

- Monday-Thursday – 8:00am-5:00pm (hour lunch)

- Sunday – 7:15am-1:15pm

- Ability to lift at least 40lbs.

- The position typically consists of a 40-hour workweek and does not include volunteer time in

ministry events and activities outside of those expected as part of this role.

- Please note: Scheduled hours amount to 38-hours each week. This position will require work outside

of normal schedule, which will be communicated in advance (i.e., Christmas, Easter, Churchwide

Events).

- 90-day probationary period


About the Role of Worship & Production Administrative Coordinator

Provide support to the Worship Pastor in Worship Ministry and Production in a rapidly growing

organization. This individual will be expected to handle a variety of tasks, ensuring all related interactions are

positive and processes are productive. This role requires multifaceted and efficient task management within a

fast-paced environment—executing with precision and maintaining a consistent practice of excellence.

Capability to execute responsibilities with a positive ‘can-do’ attitude, constant discernment in communication

(verbal, written, and non-verbal) and a fundamentally forward-thinking nature will be vital in this role.


Key Functions and Responsibilities

• Provide Administrative support to Worship Pastor to ensure that the strategic goals and objectives of the Worship Ministry are accomplished.

• Serve as liaison to staff, volunteers, church members, attendees, community, and vendors when requested by Worship Pastor.

• Assist with correspondence and communications in Worship Ministry.

• Serve as a scribe in Worship Ministry meetings, as well as organize follow up post meetings.

• Assist as a proofreader in all Worship Ministry communication media as requested.

• Provide project management and project deadline assistance for Worship Ministry at the direction of Worship Pastor.

• Equipment maintenance, inventory, and upgrades for Worship Ministry at the direction of Worship Pastor.

• Assist the Worship Pastor in equipping and training Worship Ministry volunteers.

• Ensure Worship and Production areas are ready for Sunday morning services and activities on

Thursday each week.

• Follow Sunday morning opening and closing processes for Worship and Production areas.

• Support Worship Pastor in execution of tasks, both planned and ad hoc.

• Effective management of event budget as established by Worship Pastor.

• Attendance for Cityview services and events, as directed by Worship Pastor.

• Build weekly sermon notes and preparing lyrics in Pro Presenter for Sunday morning worship

services and Cityview ministry events.

• Maintenance of Worship Ministry planning calendar and documents.

• Assist with vendors, agencies, and external partners related to worship and production.

• Be action oriented, intuitive, and proactive in assisting the Minister of Worship in discerning

Worship Ministry needs of the church.

• Be highly proactive, reactive, deadline-driven, and intuitive thinking in addressing all requests from

beginning to end.

• Attend weekly Worship Ministry meetings and staff meetings as scheduled.

• Submit receipts to expense platform (Nexonia) and complete expense-check requests.

• Field phone calls, inbox management, take requests for meetings, perform clerical tasks, and assist

with calendar organization, meeting planning, including invitations, scheduling, room and hospitality

logistics as requested.

• Prepare room(s) and/or space(s) for Worship Ministry meetings/events.

• Support implementation of new ideas in the areas of Worship and Production.

• Offer excellent team care and hospitality for volunteer teams.

• Prioritize ministering to people in all things.

• Prioritize, both proficiently and professionally, all requests from Lead and Executive Pastors, in

word, action, and attitude.

• Other duties as assigned by the Worship Pastor.