Administrative Assistant

4 weeks ago

Detroit, United States The Salvation Army Central Territory Full time
Position Summary:

The Administrative Assistant will provide administrative and clerical assistance to Leadership of the Harbor Light System.

Essential Responsibilities:
  • Manage the schedule and select communications of the Executive Director
  • Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Process and distribute confidential and sensitive documents
  • Receive, sort, file, and retrieve forms, correspondence, and documents
  • Compile data from client and staff surveys to deliver outcomes
  • Perform various clerical duties using Microsoft Office software including Word, Excel, PowerPoint, and Publisher
  • Assist in the coordination and execution of Harbor Light system-wide events
  • Compiles and formats analytical and informational reports
  • Maintains confidential databases, spreadsheets, and dashboards
  • Maintain various records and documents for company executive(s)
  • Draft, review, and send communications on behalf of company executive(s)
  • Maintains strict confidence regarding information and protects operations by keeping information confidential
  • Take minutes at Advisory Council meetings
  • Perform other duties as assigned.

Qualifications:

Education / Experience:
  • Must possess a high school diploma or equivalent
  • Five years of experience in clerical work or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position

Skills, Knowledge & Abilities:
  • Excellent written and verbal communication skills
  • Highly organized
  • Strong time-management skills with the ability to multitask
  • Ability to pay attention to detail
  • Must possess the ability to work independently
  • Maintain strict confidentiality
  • TB Test and police clearance required

Computer Skills:
  • Must possess advanced Microsoft Office 365 skills

Certificates and Licenses:
  • Complete Safe From Harm training, and keep current as needed
  • Must have and maintain a current valid chauffeur license and pass the Salvation Army Motor Vehicle Record check (MVR)

The Salvation Army offers the following benefits:

  • Health Care Benefits which include:
    • Medical
    • Dental
    • Vision
    • Hearing
    • Flexible spending accounts
    • AFLAC
    • Voluntary life insurance benefits
  • Short-Term and Long-Term Disability options
  • Pet Insurance
  • Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment.
    • Vesting starts after three years of employment, 100% vested after five years of employment
  • The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.
  • Employee Discounts
  • Paid Time Off which includes:
    • Sick days begin accruing the first of the month after one full calendar month after employment begins, and you may begin to use sick days after (90) days of employment.
      • Up to (4) earned sick days per year may be used as discretionary days.
    • Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment.
      • The accrual rate is based upon years of service and approved hours worked.
    • You will receive up to 2 personal days and 2 floating holidays per year based on date of hire.
    • Birthday off with pay.
    • Paid holidays are effective immediately.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.Learn More

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