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Administrative Assistant
4 weeks ago
Position Summary:
The Administrative Assistant will provide administrative and clerical assistance to Leadership of the Harbor Light System.
Essential Responsibilities:
- Manage the schedule and select communications of the Executive Director
- Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary
- Process and distribute confidential and sensitive documents
- Receive, sort, file, and retrieve forms, correspondence, and documents
- Compile data from client and staff surveys to deliver outcomes
- Perform various clerical duties using Microsoft Office software including Word, Excel, PowerPoint, and Publisher
- Assist in the coordination and execution of Harbor Light system-wide events
- Compiles and formats analytical and informational reports
- Maintains confidential databases, spreadsheets, and dashboards
- Maintain various records and documents for company executive(s)
- Draft, review, and send communications on behalf of company executive(s)
- Maintains strict confidence regarding information and protects operations by keeping information confidential
- Take minutes at Advisory Council meetings
- Perform other duties as assigned.
Qualifications:
Education / Experience:
- Must possess a high school diploma or equivalent
- Five years of experience in clerical work or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position
Skills, Knowledge & Abilities:
- Excellent written and verbal communication skills
- Highly organized
- Strong time-management skills with the ability to multitask
- Ability to pay attention to detail
- Must possess the ability to work independently
- Maintain strict confidentiality
- TB Test and police clearance required
Computer Skills:
- Must possess advanced Microsoft Office 365 skills
Certificates and Licenses:
- Complete Safe From Harm training, and keep current as needed
- Must have and maintain a current valid chauffeur license and pass the Salvation Army Motor Vehicle Record check (MVR)
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