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Office Administrator

3 months ago

Costa Mesa, United States AHV Communities Full time

Office Administrator


*This is a part time position- max 20 hours a week*


Reports directly to Director of Human Resources. Multi-functional position, responsible for meeting agendas, new hire orientation, office supply/maintenance, and other utility tasks. Highly detailed and compatible with all systems and software. Must be able to work in a fast-paced environment.


Salary Range: $25/ hour


Hours: Flexible Hours- Part-time- We are willing to be flexible on schedules

Location: On-Site in our Costa Mesa, CA office


Office Administrator Job Responsibilities:

  • Provides administrative support to ensure efficient operation of office
  • Answers phone calls, schedules meetings and supports visitors.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
  • Exhibits polite and professional communication via phone, e-mail, and mail.
  • Supports team by performing tasks related to organization and strong communication.
  • Provide high-level, confidential administrative support to the senior staff
  • Organize and maintain corporate folder system
  • Check and distribute mail daily. Ship items as needed
  • Maintain FedEx and UPS accounts and shipments
  • Maintaining inventory of computer equipment
  • Work with IT on computer setup for new employees
  • Inventory office supplies, kitchen supplies, and office equipment
  • Correspond with office property management
  • Maintain organization and cleanliness of the office
  • Coordinate events and employee recognition
  • Order and coordinate business meals for conferences/ meetings
  • Assist with setting up conference room for meetings
  • Stock office kitchen with food and drinks


Office Administrator Skills and Qualifications:

  • Reporting Skills
  • Administrative Writing Skills
  • Strong Microsoft Office Skills
  • Managing Processes
  • Organization
  • Analyzing Information
  • Professionalism
  • Problem Solving
  • Verbal Communication


Education and Experience Requirements:

  • High school diploma or equivalent education required
  • Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, DocuSign, and Adobe Acrobat
  • Valid driver’s license and current automobile insurance
  • Position requires sitting, walking, and occasionally standing.
  • Noise level for office environment is quiet to moderate.


Core Competencies: Deals well with ambiguity; Makes quality decisions; Functionally and technically skilled; Trustworthy; Strong learner; Works well on a team; Strong work ethic; Good at multitasking.


We are focused on building a diverse and inclusive workforce. If you are excited about this role, but do not meet 100% of the qualifications listed above, we encourage you to apply.


AHV Communities is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law.