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Corporate Communications Specialist

4 months ago

Palo Alto, United States Net2Source Inc. Full time

Job Title: Communications Professional 2

Duration: 6 months (Possible Extension )

Location: Palo Alto, CA USA 94304 (Hybrid)

9:00AM - 6:00PM

Must be local to Palo Alto, CA to work onsite, hybrid.

Here is some of the job duties this role will be doing.

Some of soft skills : Doer, Great Attitude, Go Getter, Communication, Adaptability Creativity, Time Management

  • Support the Sr. Director of Internal Communications with a variety of needs, from meeting support to event planning, drafting communications, managing urgent comms needs, and more.
  • Support the Sr. Director of Corporate Communications with a variety of needs including content creation for a variety of internal and external audiences, global meeting attendance as necessary and editorial calendar management.
  • Provide support for a full range of employee communications
  • Plan/create/edit/proof/distribute internal announcements on every topic imaginable, from corporate events, to program updates or rollouts, to organization changes, location-based communications, or announcements on a wide variety of topics
  • As needed, Client out in YessPress or prepare for Outlook distribution
  • Manage the review cycle and track which documents are in the queue and need to be moved along
  • Distribute as needed
  • Save/organize the archived messages
  • Support town hall meetings, which are held virtually and in person. This may involve…
  • Creating a "preroll” with music
  • Managing invites in Outlook; conducting/tracking survey results
  • Presentation support, editing, "driving” on meeting days
  • Reviewing videos, recommending changes/edits, testing operability
  • Proofreading
  • Updating comms slides including the Service Anniversary recognition slide, updated once per quarter.
  • Meeting testing/dry runs prior to meeting date
  • Manage Ultrasound employee distribution lists
  • Periodically review distribution lists with stakeholders to ensure these capture correct names;
  • Help manage the manual process, particularly for Excel distribution lists.
  • Be sure the correct lists are clearly marked and in the folder for shared use within Ultrasound comms
  • Support ongoing updates for Sharepoint intranet site, Viva Engage, and other as needed
  • Tracking Ultrasound posts on Viva and Linked In that can be repurposed internally
  • Develop and support Ultrasound Comms Teams site which (will be) accessible to all employees as a repository of information
  • Plan, collect content, edit, Client out, manage review cycle for Inside Ultrasound quarterly newsletter
  • Support the product marketing teams when there are global distributions for Product and Services Updates
  • As time allows, support other business leaders with specific communications goals

Requirements:

4-year degree in Communications or Marketing. 2-4 years' practical experience applying concepts of communications in a professional setting. Experience with communications in the medtech sector or for a large global organization a plus.

Well suited candidates will:

• Have 2-4 years' experience creating internal and corporate communications in a large corporate setting

• Demonstrate excellent written and verbal communications skills

• Be able to multitask, stay organized and on deadline

• Use discretion with sensitive topics

• Exercise professional judgment and problem-solving

• Have experience with SharePoint and other Microsoft 365 platforms.

• Experience with internal and corporate event planning a plus

• Be a reliable and fun team player

• Be prepared to work in office at least three full days per week; flexibility is a must.

• Travel as needed to other office locations to support communications needs