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Office Administrator

2 months ago

Irvine, United States Davis Farr LLP Full time

Davis Farr LLP is looking to add an Office Administrator to a flourishing company who is routinely included in Orange County Business Journals Best Places to Work. Job functions include (but are not limited to) assisting office personnel in various capacities, such as answering phones, producing reports, managing supplies and assisting with the planning and organization of staff meetings and office events.


About:

Davis Farr LLP is a rapidly growing, full-service CPA firm with its main office located in Irvine, California and two additional offices located in Carlsbad, California and Tacoma, Washington. We have provided expert professional experience in audit, tax, and consulting services to federal, state, and local governments, special purpose governments, non-profit organizations, service organizations and commercial entities for over 30 years.


Responsibilities:

  • Field inbound phone calls
  • Sort and distribute mail, process USPS, FedEx, UPS and outbound mail
  • Preparing invoices
  • Assist in Accounts Receivable (AR)
  • Check bidding site for new opportunities
  • Assist Partners with proposals
  • Oversee report production
  • Maintain organization throughout the office, kitchen, conference room, and production room. Maintain copiers and printers to ensure they are in working order.
  • Order and manage office supplies
  • Assist with company events and staff meetings (creating themes, contacting vendors, setup and break-down)
  • Oversee property work order requests
  • Assist with maintaining employee workspaces
  • Maintain confirmation file (PDF, Box)
  • Serve as the company’s Floor Warden


Requirements:

  • At least 1-year of Administrative Assistance experience
  • Accounts Receivable experience preferred
  • Strong Knowledge of Microsoft Office Suite (Word, Excel & PowerPoint)
  • Proficiency in data entry
  • Proven ability of answering inbound calls
  • Ability to demonstrate professionalism throughout the workplace
  • Ability to multi-task effectively
  • Responsible, reliable and ability to meet deadlines on a routine basis
  • Strong communication and social skills


Salary and Benefits:

$28-$32/hour, plus excellent benefits package including generous PTO, medical, dental, vision, life insurance, 401(k) with company match.