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Legal Administrative Assistant

3 months ago

Berkeley Heights, United States London Approach Full time

This role involves providing comprehensive administrative support to 2 to 4 attorneys, ensuring the smooth operation of legal activities and office management. The ideal candidate will have a strong background in legal administration with a minimum of 3 years of relevant experience, particularly in supporting multiple attorneys.


Key Responsibilities:

  • Administrative Support: Provide day-to-day administrative support to attorneys, including managing schedules, preparing legal documents, and handling correspondence.
  • Document Preparation: Draft, format, and proofread various legal documents including pleadings, motions, and briefs. Ensure all documents comply with court requirements and firm standards.
  • E-Filing: Manage electronic filing of documents with state and federal courts, ensuring timely and accurate submissions.
  • Calendaring: Maintain and update the attorneys' calendars, scheduling court dates, appointments, and meetings. Ensure all deadlines are met and inform attorneys of upcoming obligations.
  • Case Management: Organize and maintain case files, both electronic and hard copy, ensuring they are up-to-date and accessible. Assist with the preparation and organization of case materials.
  • Communication: Serve as a liaison between attorneys, clients, court personnel, and other stakeholders. Handle incoming calls, emails, and other communications professionally and promptly.
  • Office Management: Assist with general office duties such as ordering supplies, managing office equipment, and ensuring a clean and efficient work environment.
  • Confidentiality: Maintain strict confidentiality of all legal matters and client information.


Qualifications:

  • Experience: Minimum of 3 years of experience as a Legal Administrative Assistant or in a similar role.
  • E-Filing Expertise: Proven experience with electronic filing in state and federal courts.
  • Document Preparation: Strong ability to prepare and manage court documents, including pleadings, motions, and briefs.
  • Organizational Skills: Exceptional organizational and multitasking skills with a keen attention to detail.
  • Communication Skills: Excellent written and verbal communication skills.
  • Technological Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software.
  • Interpersonal Skills: Strong interpersonal skills with the ability to work collaboratively in a team environment.
  • Professionalism: High level of professionalism, integrity, and discretion.