Legal Operations Assistant

2 weeks ago

Airway Heights, Washington, United States Kalispel Tribe of Indians - KTG Full time
Job Overview

Equal Opportunity Employment: The Kalispel Tribe of Indians is committed to providing equal employment opportunities. In alignment with federal regulations, the Tribe prioritizes hiring qualified candidates in the following order: 1) Kalispel Tribal Members; 2) Descendants or Spouses of enrolled Kalispel Tribal Members; 3) enrolled members of other Indian Tribes; 4) all other applicants.

Employment Status: Employment with the Kalispel Tribe of Indians is at-will, allowing termination with or without cause or notice at any time, by either the employee or the Tribe.

Drug-Free Workplace: The Kalispel Tribe maintains a drug-free environment. All candidates must undergo drug testing upon hire and may be subject to random testing during employment.

Background Checks: All applicants and employees may be required to undergo a background investigation.

Position Summary

The Legal Department of the Tribe offers a diverse range of services to support the Tribal government, its programs, and economic initiatives. This role is designed to provide administrative and executive assistance to the Tribe's Attorneys and support personnel, focusing on legal intakes, document preparation, case management, research, and general administrative tasks.

Key Responsibilities
  • Receive and appropriately respond to all incoming communications.
  • Assist Tribal Members in accessing legal services.
  • Regularly maintain and update both electronic and physical filing systems.
  • Monitor statute of limitations and assist in audit processes.
  • Schedule meetings and document minutes.
  • Order and manage office supplies.
  • Oversee office equipment maintenance.
  • Support budget-related tasks.
  • Process incoming mail and delivery requests.
  • Manage archived documents and files.
  • Maintain subscriptions for legal resources and educational programs.
  • Coordinate calendars and administrative duties.
  • Draft and review legal documents.
  • Arrange travel logistics.
  • Track schedules and timesheets.
  • Assist with special projects as needed.
  • Help safeguard Tribal assets.
  • Collaborate with the IT Department for website management.
  • Organize workspaces and enhance service delivery.
  • Conduct initial intake of legal matters.
  • Uphold confidentiality and demonstrate excellent communication skills.
  • Identify opportunities for workflow improvements.
  • Adhere to established policies and procedures.
  • Exhibit proficiency in various software applications.
  • Manage projects effectively and meet deadlines.
  • Perform clerical and administrative tasks.
  • Utilize proper formatting in all correspondence.
  • Demonstrate familiarity with Tribal, Federal, and State laws.
  • Comply with all privacy laws and regulations.
  • Willingness to travel and work outside standard business hours may be required.
  • Maintain a reliable attendance record.
  • Other responsibilities as assigned.
Qualifications

Consideration may be given to a combination of education, experience, or training.

  • A Bachelor's degree, Paralegal or Legal Secretary certification, or a related field, along with a minimum of four (4) years of relevant experience.
Experience
  • Experience in legal administration with organizational and managerial duties.
  • Knowledge of court pleading and filing requirements or experience interpreting court regulations.
Skills
  • Strong communication abilities.
  • Commitment to maintaining high ethical standards.
  • Proficient in computer applications, including MS Office, with a good typing speed.
  • Excellent organizational and time management skills.
Physical Requirements
  • Primarily sedentary work involving frequent computer use and occasional lifting.
  • Local and some international travel may be necessary.
Work Environment

This position is predominantly office-based.

Note: Certain licenses and certifications may be obtained post-hire.

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