Administrative Assistant, Legal

5 months ago

Linthicum Heights, United States University of Maryland Medical System Full time

Job Description

General Summary

Under general supervision, provides a variety of administrative legal support services to Medical System attorneys. Performs legal secretarial duties.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by the individuals assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

Acts as liaison between attorneys and clients/employees/customers including third parties. Triages and responds to telephone and in-person confidential legal inquiries. Answers Legal Department mainline and attorneys’ phones; screens calls, takes messages and provides information promptly, courteously and accurately.  Prioritizes distribution of requests and information internally and externally provided relative to requests for legal advice/questions, due diligence, audits, subpoenas, and litigation discovery; drafts written responses [email or letter] using information provided by the attorney. Perform office administrative functions, including filing, printing, copying, scanning, collating, managing/ordering supplies, addressing attorney and staff needs, maintaining/updating legal library and other general organizational responsibilities to support a high-functioning legal office. Prepares purchase orders, organizes approvals, processes and tracks invoices for legal services for payment. Tracks department budget and prepares reports to financial reporting. Compiles statistics from various reports as requested, examines and verifies completeness, propriety, adequacy and accuracy of computation. Composes professional correspondence, memos, and reports. Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax, and content. Coordinates scheduling meetings internally and externally including with large groups of attendees, itineraries, makes travel and lodging arrangements, prepares travel advances and related expense reports for attorneys. Prepares meeting agendas, sends out notices of meetings, and records meeting minutes. Coordinates and tracks workflow, schedules, and projects, committee decisions to ensure paperwork is complete and appropriate and any necessary follow-up activities are completed in a timely manner. Ensures operation of equipment by conducting preventative maintenance requirements; calling for repairs; developing and maintaining equipment inventories; evaluating new equipment needs; procuring approved equipment. Maintains supplies inventory by routinely checking stock to determine inventory levels; anticipating need to order supplies; placing orders for supplies; verifying receipt of supplies ordered. Receive, sort and distribute mail. Works collaboratively with attorneys, support staff and business partners to perform the above job functions.

Qualifications

Education and Experience

High School Diploma or equivalent (GED) is required; college degree is preferred. Four years of progressively responsible position(s) in a senior level administrative assistant’s role(s) in a legal setting is required. Experience working in a healthcare environment is preferred.

Knowledge, Skills and Abilities

Knowledge of legal terminology and process is preferred. Highly proficient knowledge and use of a Office 365 (Excel, Word, PowerPoint), Nuance, Kofax, Adobe or similar PDF programs, SAP Concur Expense Program, SharePoint, DocuSign and Maryland Judiciary Case Search Demonstrated ability to type a minimum of 60 wpm is required.  Highly effective written skills are required to prepare documents, compose correspondence and legal documents. Highly effective verbal and interpersonal skills to communicate with courtesy, resourcefulness and efficiency in answering questions, giving directions, locating staff and explaining policies and procedures are necessary. Highly proficient filing and organization skills with ability to prioritize own work. Ability to maintain confidentiality, work under pressure, handle multiple tasks and meet related deadlines. Knowledge and ability to understand procedures, practices and policies in the departmental unit and Medical System.

Additional Information

.

  • Legal Assistant

    4 weeks ago

    Richmond Heights, Virginia, United States Melone Law PC Full time

    Job Title: Legal AssistantJob Summary:We are seeking a detail-oriented and skilled Legal Assistant to join our dynamic team at Melone Hatley, PC. In this role, you will play a vital part in supporting attorneys and legal teams through a range of administrative and research tasks.Responsibilities:Organize, maintain, and update physical and electronic...

  • Legal Assistant

    1 month ago

    Berkeley Heights, United States Jackson Lewis P.C. Full time

    Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged,...

  • Litigation Legal Assistant

    4 weeks ago

    Sterling Heights, United States gpac Full time

    Job Description Legal secretary/legal studies degree preferred (equivalent experience considered) 9 years experience We are looking for a Family Law Litigation Legal Administrative Assistant to join the firm. This position provides secretarial and administrative support to attorneys. The ideal candidate must demonstrate strong attention to detail, excellent...

  • Legal Assistant

    2 months ago

    Berkeley Heights, United States Jackson Lewis P.C. Full time

    Focused on labor and employment law since 1958, Jackson Lewis P.C.’s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged,...

  • Litigation Legal Assistant

    4 weeks ago

    Sterling Heights, Michigan, United States gpac Full time

    Job DescriptionWe are seeking a highly skilled Litigation Legal Assistant to provide secretarial and administrative support to attorneys in our Family Law department. The ideal candidate will have strong attention to detail, excellent proofreading and writing skills, and the ability to multi-task in a fast-paced environment.Responsibilities:Prepare and...

  • Administrative Coordinator

    1 month ago

    Linthicum Heights, Maryland, United States Growing Benefit Fund Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to support our operations team.The ideal candidate will have exceptional administrative skills and extensive experience in data support.The Administrative Assistant will be responsible for managing department calendars, scheduling meetings, and providing administrative...

  • Administrative Assistant

    1 month ago

    Sterling Heights, Michigan, United States Virginia Jobs Full time

    Job Title: Legal AssistantJoin the Virginia Indigent Defense Commission as a Legal Assistant in our Leesburg office. As a key member of our team, you will provide administrative and clerical support to attorneys, investigators, and mitigation specialists.Key Responsibilities:Provide exceptional customer service to clients and colleaguesManage and maintain...

  • Systems Administrator

    4 weeks ago

    Linthicum Heights, Maryland, United States COMSO Full time

    Job Title: Systems AdministratorDescription:COMSO, Inc. is a leading provider of IT services to federal government stakeholders. We are seeking an experienced Systems Administrator to join our PRIME CONTRACT Team.Key Responsibilities: Assist with the deployment, troubleshooting, and upkeep of IT systems. Manage system configuration, ensure compliance with...

  • System Administrator

    4 weeks ago

    Linthicum Heights, Maryland, United States Northrop Grumman Full time

    Job Summary:Northrop Grumman is seeking a highly skilled System Administrator to support the design, development, and integration of mixed operating system (Linux, Windows) development laboratories for the Remote Sensing Programs (RSP) Business Unit in Linthicum, MD. The selected individual will be responsible for administration, maintenance, and compliance...

  • IT Systems Administrator

    4 weeks ago

    Linthicum Heights, Maryland, United States COMSO Full time

    Job SummaryWe are seeking a highly skilled IT Systems Administrator to join our PRIME CONTRACT Team. The successful candidate will be responsible for the deployment, troubleshooting, and upkeep of IT systems, ensuring compliance with security controls and maintaining system integrity.Key Responsibilities:Assist with the deployment, troubleshooting, and...

  • Administrative Assistant

    4 weeks ago

    Sterling Heights, Michigan, United States Virginia Jobs Full time

    Job SummaryThe Virginia Indigent Defense Commission (VIDC) is seeking a highly organized and detail-oriented Administrative Assistant to support the Leesburg Public Defender Office. As a key member of the team, you will provide administrative and clerical support to attorneys, investigators, and mitigation specialists, ensuring the smooth operation of the...

  • Senior Legal Assistant

    1 week ago

    Needham Heights, United States Khan Law PLLC Full time

    Senior Legal AssistantOur growing law firm, Khan Law PLLC, has an opening for a Senior Legal Assistant in our Needham office. Our firm focuses on representing small to medium businesses, with an emphasis on the construction industry, in matters concerning enforcing and negotiating their contract rights.In this role, you will assist the Firm's attorneys in...

  • Senior Legal Assistant

    1 week ago

    needham heights, United States Khan Law PLLC Full time

    Senior Legal AssistantOur growing law firm, Khan Law PLLC, has an opening for a Senior Legal Assistant in our Needham office. Our firm focuses on representing small to medium businesses, with an emphasis on the construction industry, in matters concerning enforcing and negotiating their contract rights.In this role, you will assist the Firm's attorneys in...

  • Senior Legal Assistant

    1 week ago

    Needham Heights, United States Khan Law PLLC Full time

    Senior Legal AssistantOur growing law firm, Khan Law PLLC, has an opening for a Senior Legal Assistant in our Needham office. Our firm focuses on representing small to medium businesses, with an emphasis on the construction industry, in matters concerning enforcing and negotiating their contract rights.In this role, you will assist the Firm's attorneys in...

  • Senior Legal Assistant

    1 week ago

    needham heights, United States Khan Law PLLC Full time

    Senior Legal AssistantOur growing law firm, Khan Law PLLC, has an opening for a Senior Legal Assistant in our Needham office. Our firm focuses on representing small to medium businesses, with an emphasis on the construction industry, in matters concerning enforcing and negotiating their contract rights.In this role, you will assist the Firm's attorneys in...

  • Commercial Litigation Paralegal/Legal Assistant

    1 month ago

    Cleveland Heights, Ohio, United States gpac Full time

    Job Title: Commercial Litigation Paralegal/Legal AssistantWe are seeking a skilled and experienced Litigation Paralegal/Legal Assistant to join our dynamic legal team. The ideal candidate will have a strong background in commercial litigation and be ready to contribute to our fast-paced environment.Key Responsibilities:Draft and prepare legal documents,...

  • Commercial Litigation Paralegal/Legal Assistant

    1 month ago

    Cleveland Heights, United States gpac Full time

    Job Description Litigation Paralegal/Legal Assistant We are seeking a skilled and experienced Litigation Paralegal/Legal Assistant to join our dynamic legal team. The ideal candidate will have a strong background in commercial litigation and be ready to contribute to our fast-paced environment. Key Responsibilities: Draft and prepare legal documents...

  • Administrative and Technical Support Specialists

    2 months ago

    Linthicum Heights, United States Amentum Full time

    Amentum is seeking an Administrative and Technical Support Specialist. The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more...

  • Assistant Director

    5 months ago

    Linthicum Heights, United States The Goddard School of Linthicum, MD Full time

    Benefits: Bonus based on performance Competitive salary Dental insurance Employee discounts Health insurance Paid time off Training & development Vision insurance Opportunity for advancement The Goddard School® located in Linthicum is looking for a motivated, self-starter for an Assistant Director position...

  • Senior Attorney Specialist

    4 weeks ago

    Linthicum Heights, Maryland, United States Catapult Solutions Group Full time

    Catapult Solutions Group is seeking a highly skilled Senior Attorney Specialist to join our team in Linthicum Heights, MD. As a key member of our creditor's rights and real estate law team, you will be responsible for conducting legal research, drafting documents, and representing clients in court.Key Responsibilities:Conduct thorough legal research and...