Fleet Coordinator

1 week ago

Elk River, United States DelMed Inc. Full time

DelMed Inc. (Bookkeeping, Fleet Coordination, and Administrative Assistant Position)

DUTIES AND RESPONSIBILITIES:

  • Accurate Efficient Data Entry of DelMed Driver/Staff receipts into QuickBooks
  • Review, Coordinate, and Communicate the approval process with Logistics and Trailer Service staff on the receipt of invoices and requests for approval.
  • Accurate Efficient Data Entry of Invoices in QuickBooks once approved by GM and/or Coordinators
  • Record DelMed Customer Receipts / Deposits accurately in QuickBooks
  • Manage/Maintain accuracy of Vendor accounts in QuickBooks (accuracy of remit to addresses)
  • Maintain accuracy of receipts, supporting documents, including paperless filing
  • Organize, monitor, and provide DelMed Fleet coordination with Compliance Service in place.
  • Set up new drivers in ELD System
  • Work closely with DelMed Fleet Manager / Owner-President / General Manager in maintaining accurate information in the Truck Roster.
  • Coordinate with logistics staff and drivers, on how to provide Licensing/Tab renewals timely and track receipt of.
  • Other Accounting and Admin Assist tasks as assigned.

QUALIFICATIONS:

  • Must Have 2-3 Years of QuickBooks Experience *Required*
  • Proficient in Microsoft Excel, Word, and Outlookas well as willingness, ability initiative to learn
  • Excellent Organizational, Time Management Multi-Tasking Skills when necessary
  • Multiple Timelines/Deadlines to be Monitored and Met
  • Must be Detail Oriented, Organized and Keep Neat and Efficient Records
  • Active Listening and Strong Follow-Through Skills
  • Excellent, Respectful Communication, Strong Oral Written Communication
  • Ability to Troubleshoot and Problem Solve
  • Strong Accounting and Math Skills
  • Work as a Team Player and Communicate Effectively overall
  • Ability to be thoughtful about who needs what information, and provide timely, appropriately and accurately.
  • Ability to be Flexible, transition work if need be; make Quick, Efficient, Independent Decisions when appropriate.
  • Honor and adhere to company policies and processes…this is a must
  • Work Calmly, Effectively with Flexibility in this Fast-Paced Industry

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