Operations Coordinator

1 week ago

Hillside Lake, United States KO Business Solutions Full time

KO Business Solutions is a professional staffing firm in the Chicagoland area that supports the hiring needs of companies across the country. Our valued industrial staffing partner is looking for an Operations Coordinator to join their team

Location: Onsite Hillside IL
Schedule: Monday Friday 8am5pm
Salary: $58000
Job Type: Direct Hire
Language: Bilingual English and Spanish speaking required

As Operations Coordinator you will report to the Director of Operations and interact with all members of the backoffice operations team daily. This role is significant in our company as a means of expanding the clients foothold in Chicago s Union Labor industry. You will also interact with clients and laborers to create and maintain multiple fastpaced projects. Time management organization and communication skills are key to this role. Availability outside of standard office hours will be required from time to time depending on client demand.


Duties and Responsibilities:

  • Work closely with the Account Manager on fulfilling client requests including scheduling labor and booking travel equipment and supplies.
  • Contact laborers on scheduling for each type of labor request with attention to detail as to what type of work is requested and workforce availability.
  • Maintain client relationships by filling labor requests and responding promptly.
  • Manage insurance certificate requests from clients submitting to brokers and ensuring that requested inclusions are met for forms and endorsements.
  • Distribute annual renewal certificates to the client base.
  • Book travel for laborers as required for client projects including hotel flight and car rental reservations. Distribute reservation information to laborers as required and track and report costs to the back office team for billing.
  • Work with our vendors and suppliers as needed to make reservations and/or purchases to fulfill client orders. Track receipts invoices and costs incurred for job costing purposes.
  • Distribute invoices to Billing and AP accordingly.
  • Perform other duties as needed and assigned.

Qualifications:

  • Bilingual in English and Spanish preferred.
  • Construction industry knowledge or staffing experience is a plus.
  • Ability to be flexible and function well in a fastpaced environment with a sense of urgency.
  • Strong interpersonal and customer service skills.
  • Communicate clearly and professionally both verbally and in writing.
  • Outstanding organizational skills and strong attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.
  • High School Diploma or GED required.
Benefits
  • Competitive Salary with Weekly Pay
  • Cell Phone Allowance.
  • Mileage Reimbursement.
  • Medical Dental and Vision Insurance.
  • 401k with Employer Match.
  • Paid Time Off Benefits including Holiday Pay and Parental Leave.


Equal Opportunity Employer

KO Business Solutions is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.

Job Type: Direct Hire Fulltime
Salary: $58000
#INDH

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