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Office Assistant

2 months ago

Chicago, United States The Larko Group Full time

Chicago-based Consulting firm is looking for an Office Assistant ready to take charge of the office while flexing your administrative skills. If you love keeping things organized, have a knack for creating a welcoming setting, and thrive on juggling multiple tasks for a collaborative and supportive team, this role is for you. As the face of the company, you’ll greet guests, keep the office running smoothly, and provide top-notch support to a handful of senior leaders. You'll coordinate calendars, book travel, handle expenses, and ensure everything flows like clockwork. If you’re ready to bring your experience, professionalism, and a can-do attitude, apply now


Responsibilities

  • First point of contact for visitors, clients, and vendors. This includes greeting guests warmly, ensuring they feel welcome, and helping as necessary.
  • Manage incoming calls and emails, ensuring efficient and friendly communication, and setting the tone for the company’s culture and professionalism.
  • Maintain the overall appearance of the reception area and office to ensure it is clean, organized, and professional.
  • Support multiple executives by managing calendars, coordinating internal and external meetings, and ensuring schedules run smoothly.
  • Handle all aspects of travel arrangements, from booking flights and accommodations to coordinating ground transportation and preparing itineraries.
  • Manage expense reports for executives, ensuring timely submission and reimbursement, and tracking expenses to ensure accuracy.
  • Multi-tasking is crucial, juggling various priorities such as meeting preparations, travel coordination, and supporting day-to-day tasks for multiple team members simultaneously.
  • Maintain and organize electronic files, ensuring proper accessibility for team members.
  • Ensure the smooth operation of office equipment such as copiers, fax machines, and computers.
  • Order and maintain office supplies, equipment, and inventory.
  • Assist with other projects as necessary.


Ideal Experience

  • A bachelor’s degree is preferred with 2+ years of administrative experience in a professional setting.
  • Proficiency with Microsoft Office Suite and other meeting platforms.
  • Excellent interpersonal and communication skills (verbal and written).
  • High attention to detail and accuracy in work.
  • Ability to prioritize and handle multiple projects simultaneously.
  • Time management and ability to meet deadlines.
  • Ability to be proactive and take initiative.
  • Ability to identify high-priority and low-priority work


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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.