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Accounts Receivable Supervisor

3 months ago

Memphis, United States Inventory Locator Service,® LLC Full time

Overview

CAMP Systems is the leading provider of aircraft compliance and health management services to the global business aviation industry. CAMP is the pre-eminent brand in its industry and is the exclusive recommended service provider for nearly all business aircraft manufacturers in the world. Our services are delivered through a “SaaS plus” model and we support over 20,000 aircraft on our maintenance tracking platform and over 31,000 engines on our engine health monitoring platform. Additionally, CAMP provides shop floor management ERP systems to over 1,300 aircraft maintenance facilities and parts suppliers around the world. CAMP has grown from a single location company in 2001, to over 1,300 employees in 13 locations around the world.



Inventory Locator Service (ILS), a division of CAMP has helped customers by collecting data about parts available in the marketplace and organizing them into one user-friendly database. The new and used parts locator service developed by ILS has helped numerous customers in the aviation, marine, and defense sectors find the parts they need, streamline procurement, sell their parts inventory, improve their MRO services, and automate their supply chain operations.



CAMP’s relationships with business aircraft manufacturers, aircraft maintenance facilities, and parts suppliers place it in a unique position to understand how current offline information flows in the business aviation industry to introduce friction to the global market for business aviation parts and services. CAMP is building a digital business that will streamline the exchange of parts and services and create substantial value for both CAMP and the aviation industry at large.



CAMP is an exciting company to work for, not only because of its future growth prospects, but also because of its culture. Smart, motivated people, who want to take initiative, are given the opportunity and freedom to make things happen. CAMP is part of the Hearst Business Media portfolio.



Job Summary

The ILS Accounts Receivable (A/R) Supervisor will work closely with the EIS A/R Manager to ensure the proper billing and collection procedures are adhered to within the ILS A/R Department. They will be responsible for overseeing the daily activities of the A/R Department, ensuring policies and procedures are followed while supporting team members to complete their tasks in an accurate and efficient manner. The ILS A/R Supervisor will also work with the ILS Sales and Customer Support teams to create a cohesive sale to cash workflow, ensuring the best customer experience and interdepartmental interaction.




Responsibilities

  • General Accounts Receivable
  • Responsible for Monthly, Quarterly and Annual billing close
  • Setting objectives for the account receivable team that align with the accounting department’s goals
  • Monitoring processing of invoices
  • Ensuring timely collection of payments
  • Implementation of corporate policies and procedures across all corporate entities and liaising with the division Sales department
  • Regularly reviewing A/R Aging with the ILS A/R department and reporting concerns to the ILS GM and EIS A/R Manager
  • Provide ad hoc billing/collections analyses as needed
  • Ensure that receivables are collected in accordance with Company policies
  • Ensure that all reasonable collections efforts are taken on accounts receivable
  • Ensure the proper approval is received on all A/R back-outs
  • Maintain the A/R allowance balances and ensure the correct bad debt classification is applied when needed
  • Maintain a system of controls over A/R transactions
  • Maintain a documented system of A/R policies and procedures
  • Maintain an orderly accounting filing system
  • Review and approve all applicable A/R journal entries on a monthly basis
  • Implement, document and maintain adequate and effective processes to improve the A/R cycles to ensure timely and accurate reporting
  • Proper analytical review of cash management related to A/R activity
  • Review monthly A/R close process including analytical review of the monthly operating results to ensure accurate accounting records are maintained
  • Provide monthly, quarterly and annual billing projections
  • Direct and coordinate collections with external agencies
  • Establish and implement short- and long-range departmental goals, objectives, policies, and operating procedures
  • Implement, document and maintain adequate and effective internal controls
  • Manage outsourced functions, including payment processing, to ensure the best strategy is in place to achieve both timely collections and a low processing fee to cash received ratio
  • Other duties as assigned




Requirements

  • Bachelor’s Degree required.
  • An emphasis in accounting is preferred. Minimum of 5 years’ professional experience in accounting.
  • Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles preferably in a high technology environment
  • Knowledge of automated financial and accounting reporting systems
  • Ability to analyze financial data and prepare financial reports, statements and projections
  • Exceptional written and verbal communication as well as interpersonal skills
  • Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects
  • Ability to participate in and facilitate group meetings
  • Willingness to work a flexible schedule, some nights / weekends
  • Roll-up your sleeves, hands on, involved management style required
  • Confidential, understands the ethical standards of a CPA
  • Conscientious and accountable for timeliness of assignments and quality of work
  • Able to handle multiple tasks and maintain control and order over same
  • Excellent GAAP and financial reporting technical skills
  • Exceptional computer skills in the operation and functioning of all programs used by the organization, i.e., Microsoft Word, Excel, PowerPoint
  • Able to analyze, organize, summarize and articulate complex legal and financial information and read and interpret agreements, then implement the relevant provisions of these agreements
  • Understanding, yet persuasive and decisive when dealing with others in the organization
  • Responsive team player with ability to quickly prioritize among numerous pressing tasks and work effectively with executive level operations leaders
  • Ability to take guidance quickly, organize work streams and resources effectively, and execute efficiently and timely delivering superior results
  • Must be capable of being a strategic thinker but executing at the tactical level
  • Good sense of humor and exceptional work ethic





CAMP is committed to creating a diverse environment and is proud to be an affirmative action and equal opportunity employer. We understand the value of diversity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.



CAMP is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact hr@campsystems.com.



All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status EOE