Administrative Assistant

3 weeks ago

Miami Lakes, United States Versar Global Solutions Full time

Versar Global Solutions is seeking a full-time Administrative Assistant for our Miami Lakes, FL location. The ideal candidate is organized with an eye for detail and possesses excellent communication and computer skills.


Responsibilities

  • Distribute project information to staff, management & clients.
  • Assemble specialized reports as requested (bridgework orders, NPDES, inspections, etc.)
  • Collect, mail, or email correspondence.
  • Maintain office supplies and stock control.
  • Verify and sign for deliveries.
  • Perform receptionist duties (i.e., answer phones, deliver messages, confirm orders, manage customer complaints, assist in work order processes)
  • Schedule and plan meetings/appointments with DOT, MOA, and Employees
  • Input, maintained, and closed work orders.
  • Input customer, client, and internal personnel information to maintain and close work orders.
  • Input data received from project personnel into the work order system.
  • Ensure data is correct, complete, and professionally organized in the work order.
  • File and upload physical documents as it relates to work orders and 3rd Party Claims
  • Investigate and obtain additional information as the 3rd Party Claims Department requested and input it into the work order system.
  • Send out reminders for work orders that require additional information to be closed, such as quantities, description of work, materials, personnel, photos, etc.
  • Will assist different departments with special projects, such as procedural inspection data entry.
  • Will assist the management team with the project's Fleet Management documentation.
  • Answer telephone calls and emails as directed by management.
  • Understand and abide by the standards set forth for ethical behavior and integrity as detailed in the Code of Business Conduct


Qualifications

  • Minimum two years of Administrative Assistant or related office experience
  • Minimum two years of customer service experience
  • Bilingual English-Spanish
  • A high school diploma or GED is required; an associate or bachelor's degree is preferred.
  • Average typing speed of 40 words per minute
  • Working knowledge of Microsoft Office
  • Strong computer skills
  • 2+ years of administrative support in an office environment
  • 2+ years of customer service experience
  • Ability to follow detailed instructions and be detail-oriented.
  • Ability and willingness to work closely with others and departments.
  • Strong organizational skills
  • Ability to enter data into a computer quickly and accurately.
  • Ability to follow detailed instructions and be detail-oriented.
  • Ability and willingness to work closely with others and departments.
  • Strong organizational skills
  • Ability to communicate effectively.

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