Administrative Assistant
2 weeks ago
TIMEFRAME: March - October
JOB DESCRIPTION
The Haines admin team's main responsibility is to carry out our company mission of providing each guest with a safe, enjoyable and educational wilderness experience. The Haines admin team facilitates the operation of our day programs via phone and radio dispatch, scheduling, sales, cruise ship correspondence, dock representation and ensuring that guides complete their jobs and their corresponding paperwork. The Haines dispatch team also contributes some sales and logistical facilitation to our long trip programming.
REQUIREMENTS
- Prior office and/or tourism experience preferred
- Must be proficient in Outlook and Microsoft Office products
- Have a clean driving record and be able to be placed on our company auto insurance
- Must have or obtain a basic first aid and CPR certification
- Must be able to think nimbly and problem solve quickly and effectively
- Willingness to help in other areas as needed including but not limed to, driving/guiding tours, expedition sales, assisting Skagway office.
JOB DUTIES
Reports to Cruise Operations Manager
Assisting the Haines Program Manager in running daily operations which includes but is not limited to:
- Guide scheduling
- Radio dispatch
- General office phone reception
- Dock representation
- Assisting with allotment management within our proprietary database, BaseCamp
- Correspondence with partners - both cruise lines and local businesses
- Trip paperwork management
- Manage merchandise inventory and sales
- Data entry
- Confirm and approve settlement sheets between cruise lines & our accounting department
- Assist Operation and Program Managers with company meeting agendas
- Guide time sheet approvals
WORKLOAD
June, July, and August are busy and the Haines Admin Assistant can expect to receive 50+ hours per week. The nice thing is that Alaska has very generous overtime laws and the Haines Admin Assistant can expect quite a jump in your paycheck size. During this time, the office will be a very busy environment and the Haines Admin Assistant will be expected to juggle dispatch, scheduling, guide requests, phone calls, and more all while remaining calm and organized.
LIVING SPACE AND RENT STRUCTURE
Haines housing options consist of our employee campground, we have a few campers/RVs for senior staff, and limited space for employees seeking to bring their own campervans/trailers/RVs, most 1st year staff camp in the wooded area encircling the campers/RV parking. The campground has (4) plumbed bathroom/shower units and a communal cooking area - due to the presence of bears in our area we prohibit cooking/food storage outside the communal cooking space. The campground is located on the same lot as our warehouse/office making the commute to work convenient for any staff planning to come to Alaska without a vehicle. There is a laundromat located within a short walk down the street. A guide room is located on the corner of the warehouse with access to WiFi.
Additional Notes
- Rent deductions are made twice a month with 50% of the month's rent deducted from the 1st and 2nd paycheck.
- Rent is prorated for the first month, rent for the last pay period will be deducted in full even if you vacate housing early.
- Employees must vacate housing within 48 hours of their final shift unless other arrangements have been approved by management.
- Pets - Must be approved by management, approval may be rescinded if your pet causes problems or is not friendly towards humans and other animals.
- Failure to abide by rules outlined in the employee manual and housing agreement may result in immediate expulsion from employee housing.
-
Administrative Assistant
4 weeks ago
Haines, United States Alaska Mountain Guides & Climbing School Inc. Full timeHAINES ADMINISTRATIVE ASSISTANT JOB DESCRIPTION TIMEFRAME: March - October JOB DESCRIPTION The Haines admin team's main responsibility is to carry out our company mission of providing each guest with a safe, enjoyable and educational wilderness experience. The Haines admin team facilitates the operation of our day programs via phone and radio dispatch,...
-
Administrative Support Coordinator
1 week ago
Haines, Alaska, United States Alaska Mountain Guides Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team in Haines, Alaska. In this role, you will provide administrative support to our Program Managers and contribute to the smooth operation of our day programs.Key ResponsibilitiesAssist with guide scheduling, radio dispatch, and general office...
-
Haines Administrative Support Professional
3 weeks ago
Haines, Alaska, United States Alaska Mountain Guides & Climbing School Inc. Full timeJob OverviewHaines Administrative Support Professionals play a vital role in the daily operations of Alaska Mountain Guides & Climbing School Inc.The ideal candidate will possess excellent communication skills, be highly organized and able to multitask effectively. This position requires prior office experience and proficiency in Microsoft Office...
-
Administrative Assistant with Quickbooks FL
3 weeks ago
haines city, United States Nesco Resource Full timeBASIC FUNCTION:Administrative Assistant with experience in accounting functions in QuickBooks, reconciles bank statements, assist homeowners & vendors, performing all aspects of the office. Process payroll. This is a small office environment, so flexibility and team work is important.DUTIES & RESPONSIBILITIES:Duties and responsibilities of the individual...
-
Administrative Assistant with Quickbooks FL
3 weeks ago
haines city, United States Nesco Resource Full timeBASIC FUNCTION:Administrative Assistant with experience in accounting functions in QuickBooks, reconciles bank statements, assist homeowners & vendors, performing all aspects of the office. Process payroll. This is a small office environment, so flexibility and team work is important.DUTIES & RESPONSIBILITIES:Duties and responsibilities of the individual...
-
Administrative Assistant with Quickbooks FL
1 month ago
haines city, United States Nesco Resource Full timeBASIC FUNCTION:Administrative Assistant with experience in accounting functions in QuickBooks, reconciles bank statements, assist homeowners & vendors, performing all aspects of the office. Process payroll. This is a small office environment, so flexibility and team work is important.DUTIES & RESPONSIBILITIES:Duties and responsibilities of the individual...
-
Administrative Assistant with Quickbooks FL
1 month ago
Haines City, United States Nesco Resource Full timeDo not wait to apply after reading this description a high application volume is expected for this opportunity.BASIC FUNCTION:Administrative Assistant with experience in accounting functions in QuickBooks, reconciles bank statements, assist homeowners & vendors, performing all aspects of the office. Process payroll. This is a small office environment, so...
-
Administrative Assistant with Quickbooks FL
1 month ago
Haines City, United States Nesco Resource Full timeDo not wait to apply after reading this description a high application volume is expected for this opportunity.BASIC FUNCTION:Administrative Assistant with experience in accounting functions in QuickBooks, reconciles bank statements, assist homeowners & vendors, performing all aspects of the office. Process payroll. This is a small office environment, so...
-
Administration Clerk
1 week ago
Haines City, United States FirstService Corporation Full timeJob Overview: As an Administration Clerk, you will provide excellence in customer service to all residents, and assist in front desk coverage. Will see through the process from start to finish on estoppel documents. Respond to inquiries by phone, and/or emails. Handle mail and other Administration duties. Your Responsibilities: * Prepare and execute...
-
Administration Clerk
1 week ago
Haines City, United States FirstService Residential Full time**Job Overview:** As an Administration Clerk, you will provide excellence in customer service to all residents, and assist in front desk coverage\. Will see through the process from start to finish on estoppel documents\. Respond to inquiries by phone, and/or emails\. Handle mail and other Administration duties\. **Your Responsibilities:** + Prepare and...
-
Medical Office Assistant
18 hours ago
Haines City, Florida, United States cloud chiropractic Full timeJoin Our TeamWe are seeking a highly motivated and organized Medical Office Assistant to join our team at Cloud Chiropractic. As a key member of our team, you will be responsible for managing front desk operations, preparing patient records, and assisting the doctor in therapies.Key ResponsibilitiesManage patient schedules and coordinate appointmentsPrepare...
-
Patient Access Representative
6 months ago
Haines, United States South East Alaska Regional Health Consortium Full timePay Range:$25.00 - $29.35SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.Working at SEARHC is more than a job, it's a fulfilling career....
-
Rural Case Manager and Nurse Specialist
3 weeks ago
Haines, Alaska, United States Southeast Alaska Regional Health Consortium Full timeJob SummaryWe are seeking a skilled Rural Registered Nurse Case Manager to join our team at the Southeast Alaska Regional Health Consortium (SEARHC). As a key member of our nursing department, you will be responsible for coordinating patient care, promoting quality and cost-effective healthcare outcomes, and collaborating with interdisciplinary teams to...
-
Patient Access Representative
5 months ago
Haines, United States South East Alaska Regional Health Consortium Full timePay Range:$25.00 - $30.04 SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement. Working at SEARHC is more than a job, it's a fulfilling...
-
LPN-Float
4 weeks ago
Haines City, United States Central Florida Health Care Full timePosition Summary: The Licensed Practical Nurse (LPN) is responsible for providing direct and indirect nursing care to patients and families in the clinic under the direction and supervision of the Nurse Manager and Clinical Administrator. The LPN is expected to work well with every member of the clinical team in order to provide safe, high quality and...
-
Doctoral Support Professional
18 hours ago
Haines City, Florida, United States cloud chiropractic Full timeAbout the RoleThis is an exciting opportunity to join our team as a chiropractic assistant manager. In this role, you will support the doctor in various aspects of patient care, including therapy sessions, note-taking, and scheduling. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to...
-
Youth Sports Development Coordinator
3 weeks ago
Haines City, Florida, United States City of Haines City Full timeOverview: The City of Haines City is seeking a highly motivated and organized individual to join our Recreation Division as a Athletics Recreation Attendant P/T. In this role, you will have the opportunity to make a positive impact on our community by supporting various athletic programs and events.Job Summary: We are looking for a detail-oriented and...
-
Pediatric Care Nurse Specialist
1 day ago
Haines City, Florida, United States GenCare Solutions Full timeJob Title: Pediatric Registered NurseWe are seeking a highly skilled Pediatric Registered Nurse to join our team at GenCare Solutions. As a key member of our healthcare staff, you will be responsible for providing exceptional care to children with complex medical needs.About the Role:This is a full-time or part-time position offering flexible scheduling.The...