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Facilities Maintenance Supervisor
2 months ago
Facilities Coordinator
We are looking for a Building Maintenance Supervisor for Miami, FL, to perform the following:
- Maintain records concerning inspections, assigned vendors, and due dates.
- Maintenance of grounds, buildings, and systems ensures a safe and functional property.
- First point of contact for tenants, vendors, and contractors seeking support and information.
- Responsible for all activities in or on the property, assuring health, safety, and compliance standards are met.
- Hands-on, will resolve and replace any employee’s responsibilities, as required.
- Oversees repairs and preventive maintenance tasks.
- Serves as primary point contact when the Property Manager (PM) is unavailable.
RESPONSIBILITIES
Operational
- Provide support and help organize customer service requests and coordinate repairs.
- Scheduling and coordinating all building and maintenance projects
- Coordinate all building staff and vendors
- Ensuring that all facilities are properly maintained and operated
- Developing and implementing policies and procedures for facility use and management
- Coordinating event set-ups and logistics as needed
- Conduct move-in and move-out inspections.
- Supervise preventive maintenance tasks.
- Purchase materials and cleaning supplies - source site-specific needs, process orders, and confirm delivery/receipt.
- Track inventory order frequency and submit monthly inventory reports to PM.
- Support PM with management duties as needed. Serve as the primary backup for building optimization projects and tenant improvement projects. Oversee maintenance personnel and assets in the PM’s absence.
- Prepare facilities for changing weather conditions.
Administrative
- Close service requests and log supplies and materials used.
- Report inspection findings and submit move-in/move-out forms to PM.
- Coordinate and schedule with vendors.
- Maintain records concerning inspections, assigned vendors, and due dates.
- Schedule annual property inspections - obtain reports, submit findings to PM, and coordinate repairs, as required.
- Maintain property access records. Log and update assigned keys, access cards, and fobs.
Requirements and skills
- Strong knowledge of facilities or building management maintenance operations – minimum 5 years.
- Preference experience in apartment or commercial building maintenance supervision, coordination, or management
- Sound judgment and the ability to think quickly during emergencies.
- Must have exceptional organizational skills.
- Must provide excellent customer service.
- Understanding of safety regulations, maintenance tasks, and lease compliance.
- Familiarity with building systems, security systems, and equipment.
- Well-organized, with a high school diploma or GED.
- Must be bilingual (Spanish and English).
Additional Information
Location: Miami-Kendall