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Executive Assistant
1 month ago
A fantastic client of ours is currently looking for an Executive Assistant. The position will provide seamless administrative support to the companies C-Suite and other responsibilities. The ideal candidate will have prior experience in a comparable role. Commercial real estate experience is ideal
RESPONSIBILITIES
•Provides direct support to Co-founders, coordinating group events, business development events, partner retreats, holiday parties and more.
•Maintain Co-Founders and other executive staff’s calendars, plan and scheduled meetings.
•Process travel expenses and reimbursements.
• Coordinates extensive travel, transportation, fun events, conferences, budget conscious.
• Responsible for researching business infrastructure to better the company.
• Coordinates all itineraries for monthly travels.
• Assists with Investor relations
• General ledger of daily transactions.
• Property management for several units.
• Keeping files of closing documents and other highly confidential agreements.
• Maintains secured systems in order to provide highly confidential documents to our accounting team and attorneys.
• Distributes department announcements to 15 employees, book conference rooms and coordinates catering for all level meetings.
• Prepares, gathered and proof-read briefing materials, agendas and decks for all Executive-level meetings.
• Processes travel expenses and reimbursements in a timely manner, creating expense reports, managing against budget policies, and coordinating semi-annual audit of travel budgets.
REQUIREMENTS
• Candidates must have at minimum an Associate Degree
• 5 years of experience as a Executive assistant required.
• Strong communication skills