Administrative Assistant

2 weeks ago

Plainsboro Township, United States SPECTRAFORCE Full time

Job Title: Administrative Assistant II

Location: Plainsboro, NJ

Duration: 6 Months


TOP 3 MUST HAVES:

1. Heavy Calendaring

2. Concur for expenses

3. Concur for travel


Job Summary:

We are seeking a highly organized and efficient Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be adept at heavy calendar management, proficient in managing Concur expenses, and skilled in coordinating travel arrangements. This role will involve managing various administrative tasks on a daily basis to ensure the smooth operation of our office.


Responsibilities:

• Calendar Management: Efficiently manage and organize complex calendars, including scheduling appointments, meetings, and coordinating travel arrangements.

• Expense Management: Proficiently handle Concur expenses, ensuring accurate and timely processing of expense reports, receipts, and reimbursements.

• Travel Coordination: Facilitate travel arrangements, including booking flights, accommodations, and ground transportation, while ensuring adherence to company travel policies and cost-effective solutions.

• Administrative Support: Provide comprehensive administrative support.

• Meeting Coordination: Arrange and organize meetings, including coordinating logistics, arranging food, and providing support during meetings as needed.

• Ad Hoc Tasks: Assist with special projects, research, and other ad hoc tasks as required to support the team and office operations.


Qualifications:

• Proven experience in heavy calendar management and travel coordination

• Proficiency in Concur expenses or similar expense management systems

• Strong organizational and multitasking abilities

• Excellent communication and interpersonal skills

• High level of proficiency in Microsoft Office suite

• Attention to detail and ability to maintain confidentiality


About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:


Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.


Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.


California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.


LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.



At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $28.00/hr.

  • Administrative Assistant

    3 weeks ago

    Plainsboro Township, United States Proclinical Staffing Full time

    Administrative Assistant - Contract - Plainsboro, NJProclinical has partnered with a pharmaceutical company who are seeking an Administrative Assistant for a contract role in Plainsboro, NJ.Primary Responsibilities:This position focuses on providing comprehensive administrative support, with key areas including calendar management, expense handling, and...

  • Administrative Assistant II

    2 weeks ago

    Plainsboro Township, United States US Tech Solutions Full time

    Duration 6 months (with possible extension)Job Summary:TOP 3 MUST HAVES: 1. Heavy Calendaring 2. Concur for expenses 3. Concur for travel Job Summary:We are seeking a highly organized and efficient Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be adept at heavy calendar management, proficient in managing...

  • Administrative Assistant

    2 weeks ago

    Plainsboro, United States Proclinical Staffing Full time

    Administrative Assistant - Contract - Plainsboro, NJProclinical has partnered with a pharmaceutical company who are seeking an Administrative Assistant for a contract role in Plainsboro, NJ.Primary Responsibilities:This position focuses on providing comprehensive administrative support, with key areas including calendar management, expense handling, and...

  • Administrative Assistant

    3 weeks ago

    Plainsboro, United States Proclinical Staffing Full time

    Administrative Assistant - Contract - Plainsboro, NJProclinical has partnered with a pharmaceutical company who are seeking an Administrative Assistant for a contract role in Plainsboro, NJ.Primary Responsibilities:This position focuses on providing comprehensive administrative support, with key areas including calendar management, expense handling, and...

  • Administrative Assistant

    3 weeks ago

    Plainsboro, United States Integration International Inc. Full time

    Job Title: Administrative Assistant I (Part time)Duration: 4-6 weeksShift: 4 hours per dayLocation: 800 Scudders Mill Road Plainsboro NJ 08536Pay Rate: $24.55/hour on w2.SCHEDULE: 4 hours per day (likely midday, exact start time to be determined with manager)Description:Entry level position; substantial understanding of general office routines and...

  • Administrative Assistant

    3 weeks ago

    Plainsboro, United States Integration International Inc. Full time

    TOP 3 MUST HAVES: 1. Heavy Calendaring 2. Concur for expenses 3. Concur for travelResponsibilities: • Calendar Management: Efficiently manage and organize complex calendars, including scheduling appointments, meetings, and coordinating travel arrangements. • Expense Management: Proficiently handle Concur expenses, ensuring accurate and timely processing...

  • Administrative Assistant II

    3 weeks ago

    Plainsboro, United States US Tech Solutions Full time

    Duration 6 months (with possible extension)Job Summary:TOP 3 MUST HAVES: 1. Heavy Calendaring 2. Concur for expenses 3. Concur for travel Job Summary:We are seeking a highly organized and efficient Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be adept at heavy calendar management, proficient in managing...

  • HR Coordinator/ HR Administrative Assistant

    3 weeks ago

    Plainsboro, New Jersey, United States Smart IMS Full time

    Job Title: HR Coordinator/ HR Administrative AssistantSmart IMS is seeking a highly organized and detail-oriented HR Coordinator/ HR Administrative Assistant to join our team. As an HR Coordinator, you will be responsible for providing administrative support to the HR Department, maintaining employee relationships, and coordinating onboarding and exit...

  • HR Coordinator/ HR Administrative Assistant

    1 month ago

    Plainsboro, New Jersey, United States Smart IMS Full time

    Company OverviewSmart IMS is a leading provider of IT solutions and services that drive business growth and innovation. Our team of experts delivers cutting-edge technology and strategic guidance to help clients achieve their goals.Job SummaryWe are seeking an experienced HR Coordinator/ HR Administrative Assistant to join our team. This role will be...

  • HR Coordinator/ HR Administrative Assistant

    2 weeks ago

    Plainsboro, New Jersey, United States Smart IMS Full time

    Job Title: HR Coordinator/ HR Administrative AssistantSmart IMS is seeking a highly organized and detail-oriented HR Coordinator/ HR Administrative Assistant to join our team. As a key member of our HR department, you will be responsible for providing administrative support to our employees and ensuring the smooth operation of our HR functions.Key...

  • HR Coordinator/ HR Administrative Assistant

    2 weeks ago

    Plainsboro, New Jersey, United States Smart IMS Full time

    Company OverviewSmart IMS is a leading provider of IT solutions and services that drive business growth and innovation. Our team of experts delivers cutting-edge technology and strategic guidance to help clients achieve their goals.Job SummaryWe are seeking an experienced HR Coordinator/ HR Administrative Assistant to join our team. The successful candidate...

  • HR Coordinator/ HR Administrative assistant

    4 months ago

    Plainsboro, United States Smart IMS Full time

    Company Description Smart IMS delivers IT solutions and services that create a sustainable competitive advantage for its clients across the world. The company was founded by business and technology experts with extensive backgrounds in designing, implementing, and managing large and complex IT projects at Fortune 500 companies. Smart IMS core portfolio...

  • Administrative Coordinator

    3 weeks ago

    Plainsboro, New Jersey, United States Integration International Inc. Full time

    Job Title: Administrative AssistantJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Integration International Inc. The successful candidate will be responsible for providing administrative support, managing complex calendars, and coordinating travel arrangements.Key Responsibilities:Calendar...

  • Administrative Support Specialist

    3 weeks ago

    Plainsboro, New Jersey, United States Integration International Inc. Full time

    Job Title: Administrative Assistant I (Part Time)Job Summary:We are seeking an experienced Administrative Assistant I to join our team on a part-time basis. As an Administrative Assistant I, you will provide administrative support to our department, performing a variety of tasks to ensure the smooth operation of our office.Key Responsibilities:Provide...

  • Administrative Coordinator

    5 days ago

    Plainsboro, New Jersey, United States US Tech Solutions Full time

    Job SummaryWe are seeking a highly organized and efficient Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be adept at heavy calendar management, proficient in managing Concur expenses, and skilled in coordinating travel arrangements.This role will involve managing various administrative tasks on a daily basis...

  • Administrative Coordinator

    5 days ago

    Plainsboro, New Jersey, United States US Tech Solutions Full time

    Job Summary:We are seeking a highly organized and efficient Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be adept at managing complex calendars, proficient in handling Concur expenses, and skilled in coordinating travel arrangements.This role will involve managing various administrative tasks on a daily...

  • Administrative Assistant

    3 weeks ago

    Woodbridge Township, United States Aequor Full time

    Our client a is seeking an Administrative Assistant to join their growing team.ResponsibilitiesSupport the General Manager with daily clerical tasksPlan meetings and take detailed minutesAnswer phone calls, provide information to callers or connect callers to appropriate people. Email correspondence.Schedule appointments and update calendarMake travel...

  • Administrative Assistant

    1 month ago

    Bloomfield Township, United States Sigma HomeCare Full time

    Do you thrive in a fast-paced environment where no two days are the same? As our Full-Time Administrative Assistant, you'll have the chance to be at the heart of our operations, making a real impact with your organizational skills and attention to detail. Working onsite in Bloomfield Hills, MI 48302, you'll be right where the action is, supporting our team...

  • Administrative Assistant

    3 weeks ago

    Bloomfield Township, United States Sigma HomeCare Full time

    Do you thrive in a fast-paced environment where no two days are the same? As our Full-Time Administrative Assistant, you'll have the chance to be at the heart of our operations, making a real impact with your organizational skills and attention to detail. Working onsite in Bloomfield Hills, MI 48302, you'll be right where the action is, supporting our team...

  • Administrative Support Specialist

    5 days ago

    Plainsboro, New Jersey, United States Proclinical Staffing Full time

    Administrative Assistant - Contract RoleProclinical Staffing has partnered with a pharmaceutical company to fill an Administrative Assistant contract position.Key Responsibilities:Provide comprehensive administrative support, including calendar management, expense handling, and travel coordination.Manage complex calendars, scheduling appointments, meetings,...