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Office Manager

2 months ago

Plano, United States Fidelity National Agency Solutions Full time

Office Manager - 8:30 AM - 5:30 PM - IN OFFICE POSITION - West Plano, TX.

Position Overview: We are seeking a detail-oriented and experienced Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for ensuring that all administrative activities run smoothly, providing support to our team, maintaining office efficiency, creating and planning office events, and delivering exceptional service to our clients.


Key Responsibilities:

·        Manage daily office operations, including scheduling, correspondence, incoming and outgoing mail and deliveries, processing invoices, supply management, and maintaining HR records.

·        Support staff by facilitating communication and acting as a liaison between our internal team and corporate HR by processing new hires, payroll, benefits information, and regular communication regarding company perks.

·        Ensure adherence to company policies within the Employee Handbook. Maintain up-to-date knowledge of relevant company HR practices.

·        Serve as the first point of contact for all visitors; handle inquiries professionally to create the best first impression.

·        Plan and manage monthly office activities such as lunches, weekly games, theme days, and larger events such as the end-of-year party and company picnic within a set budget.

·        Manage and maintain office storage organization and overall tidiness of shared spaces, i.e. kitchen, game room, and open areas.

·        Send a monthly company newsletter detailing upcoming activities, important dates, and applicable tips and announcements.

·        Manage sporting events schedule and tickets for company season tickets.


Qualifications:

·        1-3 years of proven work experience in an administrative/office management role.

·        Strong organizational skills with keen attention to detail and ability to prioritize effectively.

·        Excellent communication skills (both written and verbal).

·        Ability to multitask effectively in a fast-paced environment.


Desired Skills & Competencies:

·        Capable of fostering a positive work environment, leading meetings, safety drills and other office activities.

·        Able to anticipate office needs and potential issues before they arise; proactive in addressing challenges effectively.

·        Dedicated to maintaining a positive demeanor. Known for being approachable, which facilitates open communication and strong relationships with colleagues, visitors and clients.

·        Possess creativity for planning engaging office events that promote team building and enhance workplace morale.

·    Demonstrated ability in handling sensitive information discreetly.