Administrative Assistant

1 week ago

San Jose, United States Waterworks Aquatics Full time
We’re hiring FULL-TIME Administrative Assistant

A Little About Us…
Waterworks Aquatics is a premier swim school with 39 locations across California and Colorado. We teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. 

Job Description:
As an Administrative Assistant for Waterworks Aquatics, you will be charged with performing administrative oriented tasks to support the company’s human resources and management team. This position is based out of our San Jose facility.  
 
Primary Responsibilities:
  • Assists with screening and interviewing applicants.
  • Facilitates required documentation to employees of the company.
  • Assists with new hire orientation.
  • Conducts audits on employee accounts to ensure compliance.
  • Documents, organizes, and is accountable for all employee records.
  • Facilitates our onboarding processes with new hires.
  • Answers frequently asked questions from applicants and employees relative to standard policies, hiring processes, training procedures, etc.
  • Organize meetings, including scheduling and sending reminders.
  • Assists with in person meetings as assigned by management.
  • Performs periodic audits of files and records to ensure that all required documents are collected and filed appropriately.
  • Provides support to management for various administrative tasks.
  • Draft, review, and send communication on the behalf of management
  • Maintain confidentiality of sensitive information.
  • Assists with entry level recruiting efforts. 
  • Performs other duties as assigned.
General Qualifications:
  • Must be able to work at least one weekend day.  Preferably Sunday.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to manage sensitive information.
  • Experience with interviewing is strongly preferred.
  • Excellent organizational skills and attention to detail.
  • Must be able to type 60 WPM, experience with 10 key a plus.
  • Must be results driven and showcase ability to meet project deadlines.
  • Must be proficient with Microsoft Office suite.
  • Must be able to show initiative in the completion of tasks.
  • Must always carry themselves in a professional manner.
  • Has a positive and upbeat personality.
  • Demonstrates impeccable follow through.
  • Self-starter and takes initiative on projects.
  • Numerical ability and data entry skills.
  • Must work one weekend day
A Few Other Things We Look At:
  • People with a positive mindset who are fantastic team players.
  • Someone who is confident, adaptable, ambitious, and an achiever.
  • People who are committed and reliable.
  • Individuals who are open to receiving feedback and are always willing to learn.
  • Someone who is respectful, outgoing, and motivated.
Join Our Team … Here’s Why:
  • Get paid well for doing something fun Competitive compensation because we like to reward hard work. 
  • Flexible work schedules. We know you might have other time commitments like school or another job. We’ll make it work.
  • Additional benefits. We offer our part-time employees a benefits package that includes dental, vision, disability, 401K, and sick pay. 
  • We also offer team appreciation days and other really cool events throughout the year. And of course, free food throughout the year. Who doesn’t like that?

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