Administrative Assistant

4 weeks ago

San Jose, United States SGA Inc. Full time
Software Guidance & Assistance, Inc., (SGA), is searching for a Administrative Assistant for a Contract assignment with one of our premier SaaS clients in San Jose, CA . Hybrid 2-3 days per week.
We are seeking a highly motivated Administrative Assistant to support the Senior Director of Customer Strategy & Success and the Senior Director of Strategic Development within the Emerging Solutions & Partnerships organization. The ideal candidate will possess exceptional attention to detail, the ability to multitask, and excellent organizational skills. Key responsibilities include managing calendars, coordinating staff meetings, organizing department communications and events, and assisting with various administrative tasks and special projects.
Responsibilities :
  • Calendar Management:Coordinate and schedule meetings, including team meetings, all-hands, offsite meetings, speaking engagements, and meetings with external customers and internal business partners across global time zones.
  • Travel Arrangements:Plan and arrange corporate travel and meetings, including developing itineraries, booking transportation, and arranging accommodations for both domestic and international travel.
  • Expense Management:Process business expense reimbursement requests, handle invoices, and manage purchase orders with precision.
  • Event Planning:Support the team with ad-hoc requests, including planning and coordinating all-hands meetings, offsite events, external meetings, and team-building activities.
  • Meeting Coordination:Organize weekly staff meetings, track agenda items, invite guest speakers, compile and publish agendas using PowerPoint, and collaborate with Business Operations counterparts.
  • Office Coordination:Assist with office space, equipment, software, and other office-related matters, as well as coordinating major events.
  • On-Site Support:Occasionally travel to provide on-site support at team offsite events and be flexible to travel to our San Jose office.
  • Collaboration:Regularly collaborate with cross-functional Administrative and Executive Assistants.


Required Skills :
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), Navan, Slack, and familiarity with Concur or other expense-reporting software.
  • Ability to remain flexible, embrace change, and manage uncertainty in a fast-paced environment.
  • Excellent time management, planning, and organizational skills with a keen eye for detail and accuracy.
  • Demonstrated ability to work autonomously, handle complex assignments, and show initiative and follow-through.
  • Strong interpersonal skills, with the ability to develop and maintain positive relationships across the organization.
  • Discretion in handling sensitive and confidential material.
  • Bachelor's Degree or equivalent work experience.
    8 to 10+ years of experience as an Administrative Assistant within a high-tech organization


SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work.
EEO Employer: Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status.Learn More

  • Administrative Assistant

    6 days ago

    San Jose, United States Ajilon Full time

    Ajilon - JobID: C44FCD50-9EDB-4D2F-B170-F82CA0194B13 [Office Assistant / Receptionist] As an Administrative Assistant at Ajilon, you'll: Monitor department emails and draft responses when necessary; Maintain up-to-date calendar; Assist with operational projects as needed; Support the operations team with various administrative and project-related...

  • Administrative Assistant

    4 days ago

    San Jose, United States PrideStaff Full time

    Job DescriptionJob DescriptionAdministrative AssistantShift/Hours: Monday - Friday, First Shift 8:00 am-5:00 pmPay Rate: $22-$30 per hourLocation: San Jose, CAExperience: 6+ months of Administrative Assistant experienceWe are excited to share a new opportunity for an Administrative Assistant / Office Administrator located in San Jose! This position is highly...

  • Administrative Assistant

    2 hours ago

    San Jose, United States Bechtel Corporation Full time

    Bechtel has been appointed by The Santa Clara Valley Transportation Authority (VTA) to provide Construction Management Services for Phase II (BSVII) of The BART Silicon Valley Program. The Program further extends the BART system from the Berryessa St Administrative Assistant, Administrative, Total Rewards, Assistant

  • Administrative Assistant

    2 days ago

    San Jose, United States Takara Bio USA, Inc. Full time

    Job Title: Administrative Assistant Reports to: Manager, Human Resources FLSA Class: Nonexempt Learn more about our company and how we support you: Takara Bio USA (TBUSA) empowers life science discovery. We bring innovation and inspiration to every scientist - promoting discoveries that improve health and the environment. We hold values that all employees...

  • Administrative Assistant

    2 days ago

    San Jose, United States Takara Bio USA, Inc. Full time

    Job Title: Administrative Assistant Reports to: Manager, Human Resources FLSA Class: Nonexempt Learn more about our company and how we support you: Takara Bio USA (TBUSA) empowers life science discovery. We bring innovation and inspiration to every scientist - promoting discoveries that improve health and the environment. We hold values that all employees...

  • Administrative Assistant

    6 days ago

    San Jose, United States Edgar Law Group LLP Full time

    Description We're searching for a diligent Administrative Legal Assistant to provide front-line administrative support, customer service, and direct legal support to our Legal & Tax Teams. As an Administrative Legal Assistant, you will play a critical role in ensuring the smooth operation of our office, supporting our teams to achieve excellence in client...

  • Administrative Assistant

    4 weeks ago

    San Jose, United States Edgar Law Group LLP Full time

    We're searching for a diligent Administrative Legal Assistant to provide front-line administrative support, customer service, and direct legal support to our Legal & Tax Teams. We are proud of our 5-star Google review rating and strive to always deliver exceptional services and build lasting relationships with clients. Applicants should be extremely...

  • Administrative Assistant

    2 days ago

    San Jose, United States Belcan Corporation Full time

    Job DetailsAdministrative AssistantLocation: San Jose, CAZip Code: 95134Start Date: Right AwayJob Type: Contract - 6 monthsPay Rate: Up to $30.00/hrJob Responsibilities:Performs administrative tasksAssist with US Customs clearance of International shipmentsRequired Qualifications:Proficient with Microsoft Excel and OutlookAbility to work independently as...

  • Administrative Assistant

    1 month ago

    San Jose, United States Conklin Bros Part time $60,000 - $100,000

    We are seeking a highly organized and detail-oriented Remote Administrative Assistant to provide essential administrative support to our team. The ideal candidate will be proactive, resourceful, and able to manage multiple tasks efficiently while maintaining a high level of professionalism.Key Responsibilities:Communication Management:Handle incoming emails,...

  • Administrative Assistant

    4 weeks ago

    San Jose, United States JobRialto Full time

    Job SummaryThe Administrative Assistant serves as the primary point of contact for guests, clients, and visitors, offering a welcoming and professional environment. This role supports high-level executive administrative tasks for the Executive Vice President (EVP) and other Senior Executive Team (SET) members. The position is located onsite at the Fargo...

  • Administrative Assistant

    1 month ago

    San Jose, United States Waterworks Aquatics Full time

    We’re hiring FULL-TIME Administrative Assistant! A Little About Us… Waterworks Aquatics is a premier swim school with 39 locations across California and Colorado. We teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. Job Description: As an...

  • Administrative Assistant

    3 days ago

    San Jose, United States Bath Fitter Full time

    Do you enjoy collaborating and supporting team goals and projects? Are you resourceful and understand the importance of being proactive? If you are ready to embrace a new challenge in a fast-paced fun environment, we want to meet you! Working at Bath Fitter, you'll be a key player in the branch's success. You will support the Administrative Coordinator...

  • Administrative Assistant

    4 weeks ago

    San Jose, United States Jackson Lewis P.C. Full time

    Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged,...

  • Administrative Assistant

    4 weeks ago

    San Jose, United States Waterworks Aquatics Full time

    We’re hiring FULL-TIME Administrative Assistant! A Little About Us…Waterworks Aquatics is a premier swim school with 39 locations across California and Colorado. We teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. Job Description:As an...

  • Administrative Assistant

    23 hours ago

    San Jose, United States Kelly Services, Inc. Full time

    #x 9; Provide administrative support to ensure office operations are efficient. Answer phone calls and respond to inquiries in a professional manner. Prepare and type notices, memos, and other documents as needed. Assist in organizing and maintaining Administrative Assistant, Bilingual, Administrative, Assistant, Staffing

  • Administrative Assistant

    2 months ago

    San Jose, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking a dedicated Administrative Assistant to become a vital member of our team. This role is primarily focused on administrative and customer service within the industry, based in SAN JOSE, California. This position offers a contract employment opportunity in a dynamic work environment.Responsibilities:• Facilitating...

  • Administrative Assistant

    4 weeks ago

    San Jose, United States Belcan Full time

    Details:Job Title: Administrative AssistantLocation: San Jose, CAZip Code: 95134Start Date: Right AwayJob Type: Contract - 6 monthsPay Rate: Up to $30.00/hrKeywords: #AdministrativeAssistant #PharmaceuticalIndustryJOB RESPONSIBILITIES:* Performs administrative tasks* Assist with US Customs clearance of International shipmentsREQUIRED QUALIFICATIONS:*...

  • Administrative Assistant

    2 weeks ago

    San Jose, California, United States SlingShot Connections Full time

    About the Role:We are seeking an Administrative Assistant to join our team at SlingShot Connections. As a key member of our support staff, you will be responsible for providing administrative support, answering incoming calls, and performing a range of tasks including filing invoices and managing the postage machine.In this role, you will work closely with...

  • Business and Administrative Assistant

    2 weeks ago

    San Jose, California, United States Wonderbench Full time

    Job Title: Business and Administrative Assistant\About the Role:\The Business and Administrative Assistant is a key member of the Wonderbench team, responsible for supporting the church's business operations, facilities, and administrative functions. This role requires strong organizational and communication skills, as well as experience working with...

  • Administrative Assistant

    2 weeks ago

    San Jose, California, United States GPAC Full time

    Administrative Support Specialist - Law FirmGPAC is a dynamic law firm seeking a highly skilled and organized administrative support specialist to join our team. As an administrative support specialist, you will play a critical role in providing administrative support to our attorneys and ensuring the efficient operation of our law...