Administrative Assistant

5 days ago

San Jose, United States Waterworks Aquatics Full time
We’re hiring FULL-TIME Administrative Assistant

A Little About Us…
Waterworks Aquatics is a premier swim school with 39 locations across California and Colorado. We teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. 

Job Description:
As an Administrative Assistant for Waterworks Aquatics, you will be charged with performing administrative oriented tasks to support the company’s human resources and management team. This position is based out of our San Jose facility.  
 
Primary Responsibilities:
  • Assists with screening and interviewing applicants.
  • Facilitates required documentation to employees of the company.
  • Assists with new hire orientation.
  • Conducts audits on employee accounts to ensure compliance.
  • Documents, organizes, and is accountable for all employee records.
  • Facilitates our onboarding processes with new hires.
  • Answers frequently asked questions from applicants and employees relative to standard policies, hiring processes, training procedures, etc.
  • Organize meetings, including scheduling and sending reminders.
  • Assists with in person meetings as assigned by management.
  • Performs periodic audits of files and records to ensure that all required documents are collected and filed appropriately.
  • Provides support to management for various administrative tasks.
  • Draft, review, and send communication on the behalf of management
  • Maintain confidentiality of sensitive information.
  • Assists with entry level recruiting efforts. 
  • Performs other duties as assigned.
General Qualifications:
  • Must be able to work at least one weekend day.  Preferably Sunday.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to manage sensitive information.
  • Experience with interviewing is strongly preferred.
  • Excellent organizational skills and attention to detail.
  • Must be able to type 60 WPM, experience with 10 key a plus.
  • Must be results driven and showcase ability to meet project deadlines.
  • Must be proficient with Microsoft Office suite.
  • Must be able to show initiative in the completion of tasks.
  • Must always carry themselves in a professional manner.
  • Has a positive and upbeat personality.
  • Demonstrates impeccable follow through.
  • Self-starter and takes initiative on projects.
  • Numerical ability and data entry skills.
  • Must work one weekend day
A Few Other Things We Look At:
  • People with a positive mindset who are fantastic team players.
  • Someone who is confident, adaptable, ambitious, and an achiever.
  • People who are committed and reliable.
  • Individuals who are open to receiving feedback and are always willing to learn.
  • Someone who is respectful, outgoing, and motivated.
Join Our Team … Here’s Why:
  • Get paid well for doing something fun Competitive compensation because we like to reward hard work. 
  • Flexible work schedules. We know you might have other time commitments like school or another job. We’ll make it work.
  • Additional benefits. We offer our part-time employees a benefits package that includes dental, vision, disability, 401K, and sick pay. 
  • We also offer team appreciation days and other really cool events throughout the year. And of course, free food throughout the year. Who doesn’t like that?

  • Administrative Assistant

    1 week ago

    San Jose, United States Fidos for freedom, Inc Full time

    Job OverviewOur organization is looking for an Administrative Assistant to assist management and visitors with various office tasks. As an Administrative Assistant, your duties include answer phone callsarrange meetingssupervise staffperform a variety of general clerical and administrative tasks.We are searching for a person who is skilled in administration...

  • Administrative Assistant

    1 week ago

    San Jose, United States SGA Inc. Full time

    Software Guidance & Assistance, Inc., (SGA), is searching for a Administrative Assistant for a Contract assignment with one of our premier SaaS clients in San Jose, CA . Hybrid 2-3 days per week. We are seeking a highly motivated Administrative Assistant to support the Senior Director of Customer Strategy & Success and the Senior Director of...

  • Senior Administrative Assistant

    3 weeks ago

    San Jose, United States Nortia Staffing - Human Resources, Accounting and Administrative Staffing Full time

    Start up company in the San Jose area seeking a Part-Time Admin Assistant to support Sales and Operations.MUST be able and open to working 20 hours a week for the next 4 months.100% remote but preferred local (but would not go onsite)Pay is up to $40/hrDuties will include but are not limited to:Scheduling and calendar managementCoordinating all domestic and...

  • Administrative Assistant

    6 days ago

    San Jose, United States Conklin Bros Part time $60,000 - $100,000

    We are seeking a highly organized and detail-oriented Remote Administrative Assistant to provide essential administrative support to our team. The ideal candidate will be proactive, resourceful, and able to manage multiple tasks efficiently while maintaining a high level of professionalism.Key Responsibilities:Communication Management:Handle incoming emails,...

  • Administrative Assistant

    2 days ago

    San Jose, United States Belcan Full time

    Details: Job Title: Administrative Assistant Location: San Jose, CA Zip Code: 95134 Start Date: Right Away Job Type: Contract - 6 months Pay Rate: Up to $30.00/hr Keywords: #AdministrativeAssistant #PharmaceuticalIndustry JOB RESPONSIBILITIES: * Performs administrative tasks * Assist with US Customs clearance of International shipments REQUIRED...

  • Administrative Assistant

    3 days ago

    San Jose, United States JobRialto Full time

    Job Summary The Administrative Assistant serves as the primary point of contact for guests, clients, and visitors, offering a welcoming and professional environment. This role supports high-level executive administrative tasks for the Executive Vice President (EVP) and other Senior Executive Team (SET) members. The position is located onsite at the Fargo...

  • Administrative Assistant

    1 week ago

    San Jose, United States Asian Americans for Community Involvement Full time

    The Administrative Assistant supports various agency departments by executing a variety of office support, data entry & management, organization and administrative tasks which help to ensure the smooth and efficient functioning of various agency departments. The DUI Program Administrative Assistant also performs reception and customer service duties for the...

  • Administrative Assistant

    2 days ago

    San Jose, United States Waterworks Aquatics Full time

    We’re hiring FULL-TIME Administrative Assistant! A Little About Us… Waterworks Aquatics is a premier swim school with 39 locations across California and Colorado. We teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. Job Description: As an...

  • Administrative Assistant

    3 weeks ago

    San Jose, United States Waterworks Aquatics Full time

    We’re hiring FULL-TIME Administrative Assistant! A Little About Us… Waterworks Aquatics is a premier swim school with 39 locations across California and Colorado. We teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. Job Description: As an...

  • Administrative Assistant

    3 weeks ago

    San Jose, United States Cupertino Electric, Inc. Full time

    Posting Title: Administrative AssistantReports To: Senior O&M Specialist Location: San Jose, California Salary Range: $26.00/hour to $30.00/hour Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The...

  • Administrative Assistant

    2 weeks ago

    San Jose, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking a dedicated Administrative Assistant to become a vital member of our team. This role is primarily focused on administrative and customer service within the industry, based in SAN JOSE, California. This position offers a contract employment opportunity in a dynamic work environment.Responsibilities:• Facilitating...

  • Administrative Assistant

    3 days ago

    San Jose, United States Net2Source Inc. Full time

    Job Title: Administrative AssistantLocation: San Jose, CADuration: 6 Months Contract100% onsite 8am - 5pm Mon - FriPayrate: $30- $32/hr on w2 without benefitsMinimum Skills needed:• Proficient with Microsoft Excel and Outlook• Assist with US Customs clearance of International shipments• Ability to work independently as well as within a team...

  • Administrative Assistant

    4 weeks ago

    San Jose, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in San Jose, California. This role primarily operates within the industry, where you will be responsible for a variety of administrative and customer service tasks. You will be required to perform duties such as handling inbound calls,...

  • Administrative Assistant 3

    1 week ago

    San Jose, United States Ursus, Inc. Full time

    JOB TITLE: Administrative Assistant 3 LOCATION: San Jose, CA (hybrid) PAY RANGE: $25.00 - $35.21/hr DURATION: 1 year TOP 3 SKILLS: BA/BS degree or 4-6 years of executive administrative experience; experience supporting an Enterprise organization a plus Demonstrate strong attention to detail while working optimally with minimal...

  • Senior Administrative Assistant

    1 week ago

    San Jose, United States Stryker Corporation Full time

    Work Flexibility: Hybrid. Work Flexibility: Hybrid. On Site Location Options:5670 Greenwood Plaza Blvd., Greenwood Village, C - Oor 5900 Optical Ct, San Jose, CA - Shift: Monday Friday, 8:00 AM 5:00 PM - Summary:In this role, you will support mul Administrative Assistant, Administrative, Senior, Assistant, Support, Manufacturing, Technology

  • Administrative Assistant 3

    1 month ago

    San Jose, United States Ursus Inc Full time

    JOB TITLE: Administrative Assistant 3 LOCATION: San Jose, CA (hybrid) PAY RANGE: $25.00 - $35.21/hr DURATION: 1 year TOP 3 SKILLS: BA/BS degree or 4-6 years of executive administrative experience; experience supporting an Enterprise organization a plus Demonstrate strong attention to detail while working optimally with minimal direction Positive,...

  • Legal Administrative Assistant

    2 months ago

    San Jose, United States truckcrashlaw Full time

    The Truck Accident Law Firm has the specialized skill experience and resources necessary to assist you in obtaining a full recovery if you are involved in a truck or commercial motor vehicle crash. We have helped many victims injured or killed in truck and motor vehicle crashes maximize their claim. We are dedicated to treating our clients with dignity...

  • Administrative Assistant 3

    1 week ago

    San Jose, United States NextDeavor Inc. Full time

    Description Administrative Assistant 312+ Months W2 ContractSan Jose, CA (Hybrid)Benefits You'll Love: NextDeavor offers health, vision and dental benefits for contract employees Paid sick leave eligibility is contingent on state of residence Optional 401k Plan (excludes employer match) Opportunity to get your foot in the door at a well-established...

  • Administrative Assistant

    1 month ago

    San Jose, United States MILLENNIUMSOFT Full time

    Position : Administrative Assistant Location : San Jose ,CA Duration : 12 Months Contract Total Hours/week : 40.00 1st Shift Description: Job Summary Responsible for performing administrative and clerical support to relieve assigned members of an organizational unit of administrative details. Works on assignments that are moderately complex in...

  • Administrative Assistant

    5 days ago

    San Jose, United States Associa, Inc. Full time

    The Onsite Administrative Assistant supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, contact with homeowners and board members. This position is onsi Administrative Assistant, Front Desk, Administrative, Community Manager, Assistant, Property Management