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Position Objective: Provide services as a Management Analyst in support of the overall functions of the National Institute of Allergy and Infectious Diseases (NIAID) within the National Institutes of Health (NIH). Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives of the National Institute of Allergy and Infectious Diseases. The primary objective is to provide services and deliverables through performance of support services.

Duties and Responsibilities:

  • Assist staff with processing and reconciling time and attendance in Integrated Time and Attendance System ITAS.
  • Provide project management support to the DCR to include planning and development of project schedules and deliverables, tracking project milestones, managing timelines, pre-paring status reports, monitoring progress to ensure adherence to deadlines and providing logistical support.
  • Communicate the progress of all ongoing projects and activities and prepare highly detailed action item lists, meeting minutes and emails; reconcile conflicting data information; correct errors and inconsistencies; work with appropriate program staff to discuss resolution and workarounds including reconciling past due invoices for purchase orders; updating staff NED records; processing payroll CAN change requests; correcting data in the Fellowship Payment System (FPS) on an as needed basis; recommending the renewal of maintenance agreements for existing equipment and services.
  • Prepare and coordinate reporting of sensitive correspondence, written reports, memoranda, job manuals, standard operating procedures, job aides and instructions; edit publications, materials, and documents provided by others.
  • Collect data and enter monthly or quarterly input into contract IT systems; assist PPAB staff with preparation of highly detailed Management Analysis and Discussion MDA reports and present information on a monthly and quarterly basis; track budget spending and monitor expenditures using BEACON Finance and nVision; use the NIAID Agree-ments Tracking System NATS to process Inter- and Intra-agency agreements IAAs.
  • Prepare personnel actions, including recruitments, promotions, pay adjustments, realign-ments, conversions, and termination of appointments; enter Personnel Action Request PAR and Recruiting workflow actions into Enterprise Human Capital Management EHCM; run a variety of HR reports.
  • Process awards using the NIAID Awards and Recognition Processing Software ARPS to enter Special Act or Service Awards, Quality Step Increases, and Time-Off Awards.
  • Monitor and analyze HR data and quality control of HR data for DCR; assist PPAB staff in reconciling Electronic Data Analysis and Reconciliation Tool eDART discrepancies, including gathering and organizing information and providing workaround solutions and recommendations for issues; track the completion of numerous HR actions related to work force management, disseminate information and communicates bi-weekly QAQC results to the PPAB Program Specialist staff; ensure discrepancies are resolved within a specified timeframe. 4
  • Generate procurement orders and perform receiving on orders using Acquisition Management Budget Information System AMBIS; enter funding requisitions and modifications into the NIH Business Systems NBS for DCR contracts; and work with assigned Acquisition Management and Operations Branch AMOB purchasing agent to complete complex orders Verify Section 889 compliance. 5
  • Prepare and review DCR travel authorizations and vouchers for accuracy, funds availability, and compliance with federal travel regulations; develop detailed internal travel track-ing spreadsheets; utilize reporting tools to track upcoming travel and ensure that outstand-ing vouchers are processed; develop and maintain standardized travel checklist; utilize standard operating procedures and job aides. 3
  • Provide administrative and programmatic support by coordinating and participating in program meetings, such as weekly team meeting and provide logistical support and preparing supporting material; facilitate and lead discussions pertaining to administrative actions and program budgets and provide recommendations; ensure coordination for multiple assignments tasks occurring simultaneously. 1
  • Coordinate and schedule meetings, workshops, and trainings for staff; and provide logistical support schedule conference rooms, provide meeting materials, create PowerPoint presentations, IT support, etc.
  • Provide administrative and program support staff with travel policy, guidance and visual aide as it relates to processing of travel authorizations and travel vouchers in the Concur Government Edition CGE travel system; review all travel to ensure compliance with Federal Travel Regulations FTR.
  • Develop, maintain, and utilize a wide variety of database management systems, spread-sheets, SharePoint, and shared drives ie training dashboard, BFMB IAA folder, etc.
  • Provide technical expertise and support along with advising management in administrative areas regarding program planning and support, administrative services, quality assurance, financial forecasting, budget formulation, procurement, contract administration, property and space management, and travel. 2
  • Perform initial processing of training requests using the NIH Learning Management Sys-tem LMS along with monitoring completion of request.
  • Contractor shall provide documentation on: Project management support (i.e., collect data, enter monthly or quarterly input into IT systems; assist in preparing detailed MDA reports and present information; monitor and analyze data and quality control of data). Processing procurement orders and performing receiving on orders using AMBIS. Prepare Title 5, Title 42 and Title 38 personnel actions. Developing, maintaining, and utilizing database management systems, spreadsheets, SharePoint, and shared drives; providing administrative and programmatic support; communicating the progress of all ongoing projects and activities and prepare detailed action items, meeting minutes and emails; reconciling conflicting data/information; correcting errors and inconsistencies. Providing administrative support and preparing reports in the areas of budget, procurement, personnel, and travel. Coordinating and schedule meetings, workshops, and trainings for staff; and providing logistical support. - Monthly

Basic Qualifications:

  • Bachelor’s degree in business management and administration, human resources and personnel management, general business, medical administration, or a related discipline.
  • Skilled in SharePoint, MS Office, Concur, BEACON Finance, BEACON HR, Acquisition Management Budget Information System (AMBIS), NIH Business Systems (NBS), Enterprise Human Capital Management (EHCM), Awards and Recognition Processing Software (ARPS), NIAID Agreements Tracking System (NATS), and ITAS.
  • Experienced in expense reconciliation, project management/planning, timekeeping, fellowship program management, meeting minutes/summary reports, meeting coordination, human resources, procurement/acquisitions, travel planning, data analysis, and budget.

Minimum Qualifications:

  • Ability to multi-task and pay close attention to detail.
  • Excellent analytical, organizational and time management skills.
  • Strong communication skills, both oral and written.