Corporate Meeting Coordinator

2 weeks ago


Princeton, United States Canon Business Process Services Full time

Canon has a full time/permanent opportunity for a Corporate Meeting Coordinator with a growing pharmaceutical company in Princeton, NJ


The Meeting Coordinator is responsible for the scheduling and planning of meetings across all site locations. This is a high-level specialist role involving interaction with top executives. This role will be responsible for booking appropriately sized rooms for meetings, ensuring rooms are setup to client specification, and providing data and analytics on conference room usage. The employee will work to determine each client’s meeting needs to ensure each aspect of their meeting is executed according to their specifications, and to provide an individualized experience.


Responsibilities:

  • Coordinating reservations of conference rooms for high visibility meetings and large events for senior level client leaders.
  • Providing metrics, reporting, and analysis on space usage.
  • Track and analyze room usage across multiple office locations.
  • Provide proactive solutions to accommodate multiple meetings with limited conference space.
  • Performing other duties as required.
  • Interfaces with the client, operations team, and corporate departments as necessary.
  • Assist with the facilitation of logistics for all meetings, including space assignments, visitor registrations, and equipment.
  • Responsible for continual communication / interaction with the Event Planner, Facilities Manager and clients relating to high-visibility meetings, large events, and space utilization.
  • Ability to provide efficient, timely, reliable, and courteous service to customers.
  • Provides clear communications and progress reports regarding all aspects of events.


Qualifications

  • 2-3 years of similar experience in a corporate setting.
  • Advanced in Microsoft Office Suite applications (Outlook, Word, Excel, Ppt)
  • Advanced experience using MS Outlook calendar with a minimum of 2-3+ years’ experience scheduling meetings and conference rooms using MS Outlook.
  • Strong customer service skills and professionalism a must; must be able to interact with clients regularly including executive level.
  • Professional communication, customer service and interpersonal skills
  • Must have advanced MS Office skills (Word, Excel, Ppt)
  • Previous calendar management experience.
  • Composure, customer-service, interpersonal, and negotiation skills, and conflict resolution.
  • Assist with post-meeting reporting and evaluation to determine the effectiveness of events and identify areas for improvement.



  • Princeton, United States Munich Re America Full time

    Corporate Underwriting Associate **Company** Munich Re America **Location** Princeton, United States We are adding to our diverse team of experts and are looking to hire those who are committed to building a culture that enables the creation of innovative solutions for our business units and clients. **The Company** Munich Re Specialty Insurance (MRSI)...

  • Corporate Underwriting Associate

    Found in: beBee jobs US - 4 days ago


    Princeton, New Jersey, United States Munich Re Full time

    Corporate Underwriting Associate Company Munich Re America Location Princeton , United StatesWe are adding to our diverse team of experts and are looking to hire those who are committed to building a culture that enables the creation of innovative solutions for our business units and clients.The Company Munich Re Specialty Insurance (MRSI) provides...

  • Corporate Underwriting Associate

    Found in: beBee jobs US - 3 days ago


    Princeton, New Jersey, United States Munich Re Full time

    We are adding to our diverse team of experts and are looking to hire those who are committed to building a culture that enables the creation of innovative solutions for our business units and clients.The Company Munich Re Specialty Insurance (MRSI) provides extensive, specialty property and casualty insurance solutions to customers through select brokers,...

  • Office Coordinator

    4 days ago


    Princeton, United States YWCA Princeton Full time

    The YWCA Princeton is hiring a full time Office Coordinator who will coordinate activities to assist in the administration of the YWCA Princeton; serve as primary contact for public inquiries, including those from community partners, vendors, volunteers, and visitors; work with board members, committees, volunteers, and the community-at-large; provide...

  • Office Coordinator

    2 days ago


    Princeton, United States YWCA Princeton Full time

    Job DescriptionJob DescriptionThe YWCA Princeton is hiring a full time Office Coordinator who will coordinate activities to assist in the administration of the YWCA Princeton; serve as primary contact for public inquiries, including those from community partners, vendors, volunteers, and visitors; work with board members, committees, volunteers, and the...


  • Princeton, United States Princeton University Full time

    Overview: The School of Public and International Affairs (SPIA) seeks to hire a highly motivated individual to fill the position of Administrative Coordinator within the Dean’s Office. The Administrative Coordinator’s primary responsibility is to provide executive support the Vice Dean of the School of Public and International Affairs. The position also...

  • Project Coordinator

    2 weeks ago


    Princeton, United States GForce Life Sciences Full time

    SummaryOur mid-sized, growing pharmaceutical client is seeking a Project Coordinator/Project Manager professional who can support multiple projects across the technical operations management team. ResponsibilitiesPartner with key stakeholders to manage projects across Technical Operations and ensure tasks are delivered on time and with quality without...

  • Project Coordinator

    Found in: Appcast Linkedin GBL C2 - 3 weeks ago


    Princeton, United States GForce Life Sciences Full time

    SummaryOur mid-sized, growing pharmaceutical client is seeking a Project Coordinator/Project Manager professional who can support multiple projects across the technical operations management team. ResponsibilitiesPartner with key stakeholders to manage projects across Technical Operations and ensure tasks are delivered on time and with quality without...

  • Corporate Intern

    3 days ago


    Princeton, United States Educational Testing Service Full time

    **About ETS:** For more than 75 years, we have amplified products and services based rigorous research and our belief in the power of learning. ?Driven by our mission to advance quality and equity in education, ETS provides learning solutions, pioneering research and trusted assessments that help guide learners around the world on their path to new...

  • Account Coordinator

    Found in: beBee jobs US - 3 weeks ago


    Princeton, New Jersey, United States Firmenich Full time

    Account CoordinatorPlainsboro, NJHybrid Join our high performing team in Taste, Texture and Health and "Bring progress to life" In this role you will have the exciting opportunity to support our sales organization, working on the front lines with our customers and training with the best team in the industry This is also an ideal opportunity for a candidate...


  • Princeton, United States Black Owl Recruiting Full time

    Job DescriptionJob DescriptionJob Title: Scheduling CoordinatorHours: Monday through FridayWho we are:We are a group of dedicated individuals whose goal is to provide care that is tailored to meet the specific needs of first responders, educators, county, municipal, and administrative workers. Through the Save My Life Program, frontline workers receive...


  • Princeton, United States Glenwood Healthcare Center Full time

    Glenwood Healthcare Center - Ideal position for a Registered Nurse with a background in Long Term Care and a passion for education!CommuniCare Health Services is seeking an experienced Registered Nurse to serve as RN Staff Development Coordinator for Glenwood Healthcare Center. If you want to share your nursing knowledge and abilities to help us build the...


  • Princeton, United States Bristol-Myers Squibb Full time

    **Working with Us** Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms...


  • Princeton, United States Open Sky Community Services Full time

    **Salary**: USD $25.25/Hr. Description and Responsibilities: Open Sky supports adults with developmental and intellectual disabilities who are referred by the Department of Developmental Services (DDS). Our mission is to provide homes that are safe, nurturing, and address the individual’s personal needs and preferences. Every individual in an Open Sky...

  • Executive Assistant

    2 days ago


    Princeton, United States SNI Companies Full time

    Job Description SNI Companies has partnered with a Technology Firm located in Mercer County who is seeking an experienced Executive Assistant to support their CEO. This role is 4 days in the office and 1 day remote, the company's employee tenure is 6-10 years, and they pride themselves on having a collaborative work environment. Responsibilities Will...

  • Senior Finance Analyst

    Found in: beBee jobs US - 2 weeks ago


    Princeton, New Jersey, United States UL Solutions Full time

    JOB DESCRIPTIONCoordinates execution and completion of broader financial processes including monthly reporting, annual and long-range planning, routine forecasting, operating expense oversight, process improvement projects and compliance with Corporate Accounting and Internal Controls.Partner with management to define and analyze key success metrics; assist...


  • Princeton, United States Canon Business Process Services Full time

    Overview The Business Services Associate will provide executive administrative support, streamlining processes, communication and activities across the business unit. Responsibilities * Partner with business leaders and their teams to understand business strategy, products, processes, and systems and to support the day-to-day operations of their...

  • Front Desk

    4 days ago


    Princeton, United States Genesis Hospitality Full time

    **Job Summary**: The Peacock Inn is the only boutique hotel situated in the heart of downtown Princeton, New Jersey. This landmark is an attractive colonial-style mansion that has been transformed into a modern luxury 16-room hotel. As a proud member of the Ascend Hotel Collection and Genesis Hospitality, The Peacock Inn embodies the commitment to service...


  • Princeton, United States Dale Workforce Solutions Full time

    Role Description: Operations Specialist Administrative Support Program This contractor role will support the day-to-day operations of the administrative support program, providing program management & operational assistance in what is a fast-paced day-to-day environment with frequent interaction with customers (400+ leaders) and ~40 administrative...

  • Princeton, KY

    5 hours ago


    Princeton, United States Purcell Tire & Rubber Company Full time

    Job DescriptionJob DescriptionDescription:MISSIONTo ensure the overall success and performance of the store, measured by achievement of specific financial goals and objectives while creating an environment of quality work, teamwork and high morale to ensure a positive customer experience.ESSENTIAL DUTIESManage workflow of service department, both inside tire...