Executive Assistant

1 month ago


Park City, United States RET Ventures Full time

RET Ventures, a venture capital investment firm located in Park City, UT, is searching for an Executive Assistant to provide administrative support to C-level executive and other Senior Leaders at the firm, as well as personal support to the family office. This is an in-office role. We are looking for an experienced EA who can take on new projects as well as act as a sounding board. The ideal candidate will be confident, direct, mature, flexible, and detail oriented.


Responsibilities

  • Ownership for all administrative and personal support for Partner / Managing Director with secondary support for a part-time executive
  • Manage complex calendars with diplomacy, discretion, and excellent judgment including vetting, prioritizing, and providing recommendations
  • Act as the point of contact among executives, employees, clients and other external partners
  • Help ensure Partners are properly prepared and on time for meetings
  • Schedule meetings and calls ensuring accurate calendar appointments across multiple time zones
  • Manage travel (air travel, lodging, dinners, ground transport, etc.) arrangements, which may require frequent changes
  • Track daily expenses and prepare expense report
  • Ability to start conference room meetings and navigate technology requirements
  • Format information for internal and external communication – emails, presentations, reports
  • Organize and maintain office and personal files
  • Work with internal administrative team to plan and execute onsite and offsite meetings, dinners, conferences, the firm’s annual summit, and other events
  • Support executive family for miscellaneous personal assistant tasks
  • Assist in planning Board meetings for portfolio companies
  • Manage team’s conference and hotel reservations and other logistics for major industry events
  • Assist in the management of the firm’s CRM, maintain internal contacts and mailing lists
  • Coordinate with other company members to ensure effective communication, follow up and provide reminders on project deadlines and deliverables
  • High availability with quick and accurate turnaround


Requirements

  • 5+ years as an Executive Assistant and/or Personal Assistant
  • Excellent tenure and track record
  • Ability to manage multiple projects simultaneously
  • Ability to uphold strict confidentiality and discretion
  • Excellent MS Office knowledge, Zoom platform, Expensify (or similar expense reporting software)
  • Experience in booking complex travel, nationally and internationally
  • Experience in preparing Excel spreadsheets, Word documents, and PowerPoint presentations
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (printers, copy, scanning, video conferencing)
  • Excellent verbal and written communications skills
  • Self starter that is able to work well both independently and in a team environment
  • Polished, proactive professional with a can-do attitude


Qualifications

  • Own your own vehicle and have a valid driver's license
  • High school or equivalent (Required) - Bachelor’s degree preferred
  • US work authorization (Required)
  • Knowledge of Microsoft Office programs including Excel, Word or similar programs
  • Demonstrates organizational and time management skills, ability to prioritize tasks, and attention to detail


Job Details

  • Job Type: Full time, in-office, Mon - Fri
  • Salary: Competitive salary + bonus, depending on experience
  • Health benefits package
  • 401K package with company matches
  • Short term / long term disability
  • Long-term incentive plan
  • Cell phone reimbursement plan
  • Competitive PTO

  • Executive Assistant

    1 week ago


    Park City, United States Ramp Talent Full time

    About Powered by MRPAre you looking to join a rocket ship at the ground floor of expansion in one of the most exciting industries for high-level sales professionals? Are you motivated by uncapped commissions and willing to do whatever it takes to succeed in a sales career? Powered by MRP provides the world’s largest selection of new and pre-owned aesthetic...

  • Executive Assistant

    2 months ago


    Park City, United States RET Ventures Full time

    RET Ventures, a venture capital investment firm located in Park City, UT, is searching for an Executive Assistant to provide administrative support to C-level executive and other Senior Leaders at the firm, as well as personal support to the family office. This is an in-office role. We are looking for an experienced EA who can take on new projects as well as...


  • New York City, United States The Assistant Company Full time

    The Assistant Company The Assistant Company New York, NY New York, NY Full-time Full-time From $56 an hour From $56 an hour 23 hours ago 23 hours ago 23 hours ago No phone calls please.Position:Temporary Personal Assistant In this role as temporary Personal Assistant to a high profile Manhattan business executive, you will perform a variety of tasks that...


  • New Hyde Park, United States Pryor Associates Executive Search Full time

    Insurance Personal lines Account Executive and/or Assistant- Nassau County, Long Island, NY. Experience with High Net Worth carriers, Chubb, PURE, AIG, CIN; Flood, Excess Markets, all facets of PL underwriting, remarketing etc. Word, Excel Spreadsheets, EPIC experience a plus. Salary and great benefits. Work in office 4 days, home Fridays with shorter hours...

  • Executive Assistant

    2 weeks ago


    Menlo Park, United States Addison Group Full time

    Job DescriptionJob DescriptionPosition: Executive AssistantLocation: Menlo Park, CAPay: $55-60 per hourPosition Overview:We are seeking a highly organized and proactive Executive Assistant to support our client in Menlo Park. The ideal candidate will be a detail-oriented professional with exceptional organizational and communication skills, capable of...

  • Executive Assistant

    2 weeks ago


    Menlo Park, United States Addison Group Full time

    Position: Executive Assistant Location: Menlo Park, CA Pay: $55-60 per hour Position Overview: We are seeking a highly organized and proactive Executive Assistant to support our client in Menlo Park. The ideal candidate will be a detail-oriented professional with exceptional organizational and communication skills, capable of managing multiple priorities in...

  • Executive Assistant

    2 weeks ago


    Menlo Park, United States Groupe Insearch Full time

    Send your resume to info@insearchsf.com with the job ID. POSITION Executive Assistant 1 st : Meet with in-office 2 nd : Short case study 3 rd : Meet with team of EAs 4 th : Meet with Executives ATTRACTIVE FACTORS Be a part of an exciting, team-oriented environment with people who enjoy each other’s company Work alongside very bright, enthusiastic people...

  • Executive Assistant

    4 days ago


    Menlo Park, United States Career Group Full time

    Our client, a premier venture firm, is seeking a dynamic executive assistant to support a principal and their team of investment professionals. The role will be in hybrid in their Menlo Park office.Salary: 110k-130k base + bonus + generous benefits + equity participation + free lunch!Responsibilities:Manage and coordinate a principal and their team with...

  • Executive Assistant

    4 days ago


    Overland Park, United States Bell & Associates, Inc. Full time

    Executive AssistantOverland Park, KS$55-65k/yearESSENTIAL DUTIES AND RESPONSIBILITIES 1. Handle confidential information on the phone, in person, and in physical and/or computer files. 2. Answer phones, address incoming questions, and be a second hand for Rabbis by taking messages and forwarding necessary calls. 3. Gatekeep in-person to deal with walk-ins...

  • Executive Assistant

    1 month ago


    Jersey City, United States Resource Realty of Northern NJ Full time

    Company Description Founded by a group of veteran commercial real estate professionals, Resource Realty of Northern NJ provides unparalleled service to businesses of all sizes by assigning a principal to each client. The company leverages market data to create leverage for clients, setting them apart in the industry. Resource Realty is part of a network of...

  • Executive Assistant

    3 weeks ago


    Culver City, United States NextWave Talent Full time

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for an EA. The will be responsible for Executive Administrative Assistance, managing Expense Reports, providing Executive Support, handling Communication tasks, and providing Administrative Assistance within the Culver City, CA...


  • University Park, United States Dux Advisors Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Personal Assistant to join our team! You will provide administrative support and personal assistance for an Executive at our company.Responsibilities:Handle administrative needs of ExecutiveSchedule and coordinate conference calls and meetingsPlan and coordinate travel-related detailsReceive visitors...

  • Executive Assistant

    1 week ago


    Oklahoma City, United States Addison Group Full time

    The Executive Assistant provides high-level administrative support to executives within the organization. This role involves managing schedules, organizing meetings, handling communications, and executing various administrative tasks to ensure the executive's effectiveness and efficiency.Responsibilities:Schedule and coordinate meetings, appointments, and...


  • Waite Park, United States ConnectAbility of MN, Inc Full time $20

    Job DescriptionJob DescriptionWe are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company.  This is a temporary role placement, while our team member is on maternity leave.  This role will transition to a different role in our organization upon her...


  • Waite Park, United States ConnectAbility of MN, Inc Full time $20

    Job DescriptionJob DescriptionWe are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company. This is a temporary role placement, while our team member is on maternity leave. This role will transition to a different role in our organization upon her return.This...


  • Menlo Park, United States Maven Recruiting Group Full time

    Job DescriptionJob DescriptionDo you have experience supporting an Executive in the biotech space? Are you looking for a role where you will interact with investors, prepare board meetings, manage a robust calendar, coordinate events, and take on special projects? If so, you’re just the candidate this CEO is looking for. The Role: Executive Assistant to...

  • Executive Assistant

    2 weeks ago


    Baldwin Park, United States Ready Pac Produce, Inc Full time

    Job DescriptionJob DescriptionPosition: Executive AssistantSalary Type: HourlySalary Range: $40-$45/hrLocation: Irwindale, CAGroupe Bonduelle is a company that is making a positive impactGroupe Bonduelle is the world leader in ready-to-use plant-rich food. By joining our company you will have an opportunity to make a positive and sustainable impact on...


  • Park City, United States HYATT Hotels Full time

    If you're looking for a career with Apple Leisure Group, please click here to view job postings. If you're looking for a career with our Inclusive Collection, please click here to view job postings. "I believe successful people are the ones who take the initiative to learn, unlearn and relearn. It’s important to constantly challenge your knowledge and step...


  • Park Ridge, Illinois, United States Ignite Medical Resorts Full time

    Position Overview:As an integral part of the Ignite Medical Resorts team, the Executive Assistant plays a crucial role in ensuring the smooth operation of our corporate office.Reporting Structure:This position reports directly to the Chairman/Chief of Staff, providing high-level administrative support.Key Responsibilities:1. Manage and prioritize executive...

  • Executive Assistant

    2 months ago


    Kansas City, United States MILLER & COMPANY P.C. Full time

    Job DescriptionJob DescriptionTo demonstrate your genuine interest in this position, please send your resume and cover letter to hiring@millerco.com with 'Pepper Potts' as the subject line. Only emails with this subject line will be considered, and these submissions will be given priority and greater consideration.The Executive Assistant to the CEO...