Administrative Support

1 day ago

Miami, United States Goodwill of South Florida Full time
Job Description

This position provides secretarial and administrative support to the Manager and the Mission Services Division leadership team.

Essential Duties and Responsibilities:

  • Answers phones and takes messages, handles mail, and prepares other documents as requested by the Manager and leadership team in the Mission Services Division.
  • Coordinates meetings and travel arrangements as needed.
  • Assist with reconciling vendor invoices and payment vouchers.
  • Check Mileage Expense Reports and Travel and Other Expenses Reports.
  • Schedules meetings, takes minutes of these meetings (including Board and Committee meetings) and types the minutes.
  • Maintain and update contract filing and keep track of assignment agreements and modifications.
  • Develop attendance/service logs of participants (if applicable)
  • Prepare, maintain, and store the department-required documents, Personnel Action Forms for new hires, transfers, termination, status changes, address changes, driver authorization documents, driving log, etc., for the participants and department's employees.
  • Prioritize and organize all office procedures reflecting the needs of the Division. Order, stock, and keep track of office supplies, forms, etc.
  • Maintains an inventory report of computers, phones, cube assignments, etc.
  • Prepare, maintain, and store documents for destruction consistent with the Document Destruction procedures.
  • Create certificates for program or training completion and keep a tracking log of required training.
  • This position provides secretarial and administrative support to the Manager and the Mission Services Division leadership team.

    Essential Duties and Responsibilities:

    • Answers phones and takes messages, handles mail, and prepares other documents as requested by the Manager and leadership team in the Mission Services Division.
    • Coordinates meetings and travel arrangements as needed.
    • Assist with reconciling vendor invoices and payment vouchers.
    • Check Mileage Expense Reports and Travel and Other Expenses Reports.
    • Schedules meetings, takes minutes of these meetings (including Board and Committee meetings) and types the minutes.
    • Maintain and update contract filing and keep track of assignment agreements and modifications.
    • Develop attendance/service logs of participants (if applicable)
    • Prepare, maintain, and store the department-required documents, Personnel Action Forms for new hires, transfers, termination, status changes, address changes, driver authorization documents, driving log, etc., for the participants and department's employees.
    • Prioritize and organize all office procedures reflecting the needs of the Division. Order, stock, and keep track of office supplies, forms, etc.
    • Maintains an inventory report of computers, phones, cube assignments, etc.
    • Prepare, maintain, and store documents for destruction consistent with the Document Destruction procedures.
    • Create certificates for program or training completion and keep a tracking log of required training.
    • Assist with special projects as assigned.
    • Perform other duties as assigned, consistent with the department's needs.

    Assist with special projects as assigned.
  • Perform other duties as assigned, consistent with the department's needs.
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